HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 01—O 1W37
SP.1
Date: 12/6/2007 Requesting Department: Capital Impvts.
Commission Meeting Date: 12/13/2007 District Impacted: 3
Type: ® Resolution Ordinance Emergency Ordinance Discussion Item 1 Other
Subject: Resolution to approve an emergency finding pursuant to City Code and to award an Agreement
to Dreams Products, Inc. d/b/a Mounted Memories to provide Historic/Memorabilia and Asset
Disposition services for the Orange Bowl Stadium Demolition Project.
Purpose of Item:
—
To request approval of the attached resolution, by a four -fifths affirmativevote adopting the City
Manager's finding of an emergency, waiving competitive bidding procedures, waiving the protest
period and approving the use of a competitive negotiations procurement method and to authorize the
City Manager to execute an Agreement with Dreams Products, Inc. d/b/a Mounted Memories. This
resolution further authorizes the City Manager to execute an agreement with Schneider Industries, Inc.
in the event Mounted Memories does not execute the negotiated agreement within 7 days of
Commission approval.
Background Information:
On 10/30/07, the Department of Capital Improvements (CIP) issued a Request for Letters of Interest
(RFLI) No. 06-07-040 for the purpose of creating a short-list of firms in order to competitively
negotiate an Agreement for Asset Investment Recovery services for the Orange Bowl Stadium
Demolition. On 11/9/07, five (5) submittals were received in response to the RFLI. The evaluation
committee met on 11/13/07 to review and develop a short-list of firms. It was decided that it was in
the best interest of the City that all 5 firms, Atkinson Real Estate & Auction, Cowan Alexander, LLC,
Great American Group, LLC, Mounted Memories, and Schneider Industries, Inc., should be invited
to continue with the selection process. On 11/20/07, CIP issued a Request For Information (RFI) No.
07-08-002 . The RFI requested that the firms submit detailed information from which the City could
determine their capability to successfully market and sell Orange Bowl assets, creativity, ability to
perform quickly, and ability to generate revenues. One firm decided not to pursue hiring and another
two firms formed a prime/sub consultant relationship, which resulted in three (3) firms submitting
responses to the RFI on 11/30/07. Continued on next page...
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: B-30153F
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals (SIGN AND DATE)
CIP B dget
If using or receiving capital funds
Grants
Purchasing
Chief
4-Management
ept. Director
City Manager
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Background Information Continued....
CIP conducted negotiations during the week of December 3, 2007. Based on the results of the
negotiations, the City Manager determined that Mounted Memories offers the City the most
advantageous agreement based on a combination of experience, plan, quality and potential revenue
generation to the City. In the event that Mounted Memories does not execute the negotiated agreement
within 7 days of Commission approval, the City will still need to maintain the aggressive project
schedule; therefore this item further authorizes the City Manager to execute an agreement with
Schneider Industries, the next most qualified firm.
To accomplish this it is necessary to waive the competitive sealed bidding proposal process and the
protest period as permitted by City Code Section 18-90 and 18-104(a). The City Manager has made a
written finding justifying this action.
There is no City expenditure of funds associated with the execution of the agreement.
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