HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID:
Date: 12/6/2007
Commission Meeting Date: 12/13/2007
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SP.2
Requesting Department: Capita, uJLpvts.
District Impacted: 3
Type: ® Resolution I I Ordinance I I Emergency Ordinance Discussion Item I I Other
Subject: Resolution to approve an emergency finding pursuant to City Code and to award an Agreement
to DEMCO, Inc. to provide General Construction services for the Orange Bowl Stadium Demolition
Project, B-30153F.
Purpose of Item:
To request approval of the attached resolution, by a four -fifths affirmative vote adopting the City
Manager's finding of an emergency as permitted by Section 18-89 of the City Code, waiving
competitive bidding procedures, waiving the protest period, and approving the use of a competitive
negotiations procurement method and to authorize the City Manager to execute an Agreement with
DEMCO, Inc. in an amount not to exceed $2,817,660 consisting of a negotiated maximum fee of
$2,348,050 plus a 20% owner's contingency of $469,610. The resolution further authorizes the City
Manager to execute an agreement with Brandenburg in the event DEMCO does not execute the
negotiated agreement within 7 days of Commission approval.
Background Information:
On 10/30/07, the Department of Capital Improvements (CIP) issued a Request for Letters of Interest
(RFLI) No. 06-07-031 for the purpose of creating a short-list of firms in order to competitively
negotiate an Agreement for General Contracting services for the Orange Bowl Stadium Demolition.
On 11/6/07, fifteen (15) submittals were received in response to the RFLI. An evaluation committee
met on 11/13/07 to review and develop a short-list of the most qualified firms. The 3 short-listed
firms were Brandenburg Industrial Service Company, Cleveland Wrecking Company, and DEMCO,
Inc.. Subsequently, on 11/16/07, CIP issued a Request For Information (RFI) No. 07-08-003. The
RFI requested that the short-listed firms submit detailed information regarding their methodology,
schedule and fees, which were used as the basis for competitive negotiations. RFI responses were
received on 11/29/07. City staff conducted negotiations during the week of 12/3/07.
Continued on next page...
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: B-30153F
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal IKr7fTAP R«NM,8818,600**
Final Approvals (SIGN AND QATE)
CIP Budget V , ,
If using or receiving e..'`fil
Grants -
\ —
Purchasing
Chief
It. Management
ept. Director
City Manager
Page 1 of 2
Background Continued...
Based on the results of the negotiations, the City Manager determined that DEMCO, Inc. offers the City
the most advantageous agreement based on a combination of experience, their technical plan, scheduling
flexibility and price.
Due to the uncertainty of the City's needs regarding the timing of the site redevelopment, the fees for
demolition were negotiated for three (3), four (4) or five (5) month demolition schedules. The negotiated
fees are $1,948,000 if the City's schedule requires demolition in 5 months. The negotiated fees are
$2,148,590 if the City's schedule requires demolition in 4 months. The minimum alloted time for
demolition is 3 months at a maximum negotiated fee of $2,348,050. In addition to the maximum
negotiated fee, CIP is requesting a 20% owner's contingency of $469,610 to cover the costs of
unforeseen conditions including known but unquantified environmental conditions.
In the event that DEMCO does not execute the negotiated agreement within 7 days of Commission
approval, the City will still need to maintain the aggressive project schedule; therefore this item further
authorizes the City Manager to execute an agreement with Brandenburg. Brandenburg fees are
$3,240,500 for 3 months, $2,695,500 for 4 months and $2,295,500 for 5 months. In addition to the
maximum negotiated fee, CIP is requesting a 20% owner's contingency of $648,100 to cover the costs
of unforeseen conditions including known but unquantified environmental conditions.
To approve the use of this procurement methodology and to immediately execute the negotiated
agreement, it is necessary to waive the competitive sealed bidding proposal process and the protest
period. The City Manager has made a written finding justifying this action.
**Fiscal Impact based on 3 month scenario utilizing Brandenburg fees in order to account for most
accelerated schedule with either firm.