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HomeMy WebLinkAboutMemoCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and. City sioners FROM: Pedro G. City Manager DATE: December 6, 2007 FILE: B-30153F SUBJECT: Emergency Finding: Orange Bowl Demolition - General Contracting Services ndez, P.E. REFERENCES: 12/13/07 Commission Agenda ENCLOSURES: Committee Findings BACKGROUND The City of Miami (City) and the University of Miami (UM) entered into a Use Agreement for the use of the Orange Bowl Stadium (Stadium) on June 22, 1990. In 2002, the City and UM agreed to secure a feasibility analysis for the redevelopment of the Stadium, as a means to increase stadium usage and associated revenues for both parties. A study was conducted and it was determined that the Stadium should undergo a substantial renovation. In 2006 the City hired Jones Lang LaSalle, Americas Inc., and HNTB Architecture, Inc. to assess the feasibility of various stadium renovation options and propose redevelopment options to UM. The City was not able to successfully negotiate with LIM for the continued use of the Stadium and LIM announced that they will leave the facility after the 2007 season. A decision was made to demolish the stadium as soon as possible in order to prepare the site for redevelopment and limit potential liability resulting from the stadium not having a primary tenant. A vacant stadium is detrimental to the safety and welfare of the community and the need to quickly procure a demolition contractor is a valid public emergency. FINDING The Administration finds and determines that it is in the best interest of the City to waive competitive sealed bidding procedures and utilize competitive negotiations in order to secure the services of Decommissioning & Environmental Management Company, Inc. (DEMCO), to demolish the Orange Bowl Stadium and adjacent areas within the interior perimeter fencing. A competitive negotiation process was utilized to solicit qualified firms and to negotiate an agreement. The Department of Capital Improvements ("CIP") issued a Request for Letters of Interest (RFLI) for the purpose of developing a short-list of firms to participate in the competitive negotiations. Fifteen (15) firms responded to the RFLI. An Evaluation Committee met and selected the three (3) most qualified firms. The three (3) firms were invited to participate in the competitive negotiation process. A Request for Information (RFI) was issued to the firms to submit their plans for the demolition of the Orange Bowl, which were utilized as the basis for negotiations. All three firms responded to the RFI. Subsequently negotiations were held with the firms during the week of December 3, 2007. The negotiation team determined that DEMCO offered the City the most advantageous agreement based on a combination of experience, management plan, scheduling flexibility, technical approach and price. If DEMCO does not execute the negotiated agreement within seven (7) days, the team recommends entering into an agreement with Brandenburg Industrial Service Company. C: Jorge L. Fernandez, City Attorney Gail Dotson, Assistant City Attorney Gary Fabrikant, Assistant Director, CIP