HomeMy WebLinkAboutSummary FormDate: 10/10/2007
AGENDA ITEM SUMMARY FORM
FILE ID: 6-7-d L�
Requesting Department: Civilian Investigative Panel<A'
Commission Meeting Date: 1102007 District Impacted: N/A
Type: ►1 Resolution n Ordinance n Emergency Ordinance n Discussion Item
❑ Other
Subject: Authorizing the Executive Director of the CIP to negotiate and execute a Professional Services
Agreement for External Auditing Services, pursuant to Request for Proposals (RFP) No. 32054
Purpose of Item:
It is respectfully requested that the City Commission accept the recommendations of the Civilian
Investigative Panel ("CIP") and the City Manager approving the findings of the Evaluation Committee
pursuant to Request For Proposal No. 32054, and authorizing the CIP Executive Director to negotiate
and execute a professional services agreement with the sole proposer, Harvey, Covington, & Thomas,
L.L.C., at an annual amount not to exceed $9,500 for the first year, $10,000 for the second year,
$12,000 for the third year, and $12,500 for the fourth and fifth year, for a total contract amount of
$56,500. SUBJECT ro BuDGETON APPRoVpL AND Witt -MILE FUNDS toR CIF 214D r1+RouGu 5+hytAR
Background Information:
On August 17, 2007, RFP No. 32054 was issued with responses due to the Office of the City Clerk by
September 5th, 2007. One proposal was received and found to be responsive and in accordance with
the terms set by the RFP. A meeting was held on October 4, 2007 for the Evaluation Committee to
review and evaluate the proposal. The firm was evaluated based on the Proposer's a) Qualifications
and Experience; b) Ability and Capability to Perform Required Services; and c) Compensation
Proposal for Services. It is the recommendation of the Evaluation Committee that the CIP Executive
Director negotiate and execute a professional services agreement with the sole proposer.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 12100.950101.532000
Special Revenue Account No: iauMtti ql OE, Cua �` iU�3clv1 U,61'17
CIP Project No: 3 v: wj oiti -
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
$0.00
$0.00
$0.00
Final Approvals
(SIGN AND DATE)
CIP Budget {
If using or receiving capital funds
Grants Risk Management
Purchasing Dept. Director
Chief City Manager `rf
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