HomeMy WebLinkAboutExhibit 3COOPERATIVE AGREEMENT
BETWEEN
U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES,
ADMINISTRATION FOR CHILDREN AND FAMILIES (ACF)
OFFICE OF COMMUNITY SERVICES (OCS)
AND
City of Miami
SECTION I: Background
Section 1110 of the Social Security Act governing Social Services Research and
Demonstration activities and the Department of Labor, HHS, and Education, and
Continuing Appropriations Resolution, Fiscal Year (FY) 2007, Public Law 110-5,
authorizes the Secretary of the Department of Health and Human Services to award
grants to intermediary organizations to provide technical assistance to faith -based and
community organizations to assist them in increasing an organization's sustainability and
effectiveness, enhancing its ability to provide social services, and creating collaborations
to better serve those most in need.
Pursuant to this Continuing Appropriations Resolution, FY 2007, the Department of
Health and Human Services (DHHS),.Administration for Children and Families (ACF),
Office of Community Services (OCS) published a Notice of Availability of Funding for
the Compassion Capital Fund Demonstration Program. The announcement described the
conditions under which grants would be issued.
In accordance with the announcement and pursuant to Section 1110 of the Social Security
Act governing Social Services Research and Demonstration activities and the Department
of Labor, HHS, and Education, and Continuing Appropriations Resolution, FY 2007,
Public Law 110-5, City of Miami, has submitted an application for funding to implement
a project which meets the above requirements. Effective herewith, the ACF/OCS agrees
to make a grant award to City of Miami in accordance with semi-annual reviews of
program'performance and expenditures for the project period. This Cooperative
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Agreement and the attached Terms and Conditions establish the concepts and
responsibilities for implementing City of Miami's project.
SECTION II: Purpose and Objective
The purposes of the Compassion Capital Fund (CCF) program are to increase and build
capacity among faith -based and community organizations and to document and
encourage the replication of effective programs and approaches ("best practices").
Specifically, intermediary organizations awarded funds under the competitive process
will work with a diverse set of faith -based community organizations to improve program
effectiveness and organizational management, improve organizations' ability to access
and manage funds from diverse sources, develop and train staff, expand the types and
reach of social services programs in their communities, and develop promising
collaborations among organizations dedicated to social service delivery. The
intermediaries also will accomplish the objectives of the CCF program through the
issuance of sub -awards.
Throughout the project period, grantees must work cooperatively and collaboratively
with Federal staff to share information and address issues and concems in order to meet
the objectives of the CCF program. Further, grantees must work in cooperation with
Federal staff and the entity contracted by ACF through the National Resource Center to
provide oversight, coordination, assistance, and assessment of the activities supported by
the Cooperative Agreement awards.
The purpose of this agreement is to support City of Miami's Compassion Capital Fund
program consistent with ACF regulations and with the eligibility criteria and priorities
outlined in the application.
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SECTION III: Authority
Section 1110 of the Social Security Act goveming Social Services Research and
Demonstration activities and the Department of Labor, HHS, and Education, and Related
Agencies Continuing Appropriations Resolution, FY 2007, Public Law 110-5.
SECTION IV: Description of Activities
A. Responsibilities of City of Miami:
City of Miami hereby agrees to the following:
1. To implement activities described in the project description provided in
the approved application.
2. Develop and implement work plans that will ensure that the services and
activities included in the approved application address the needs of faith -
based and community organizations in an efficient, effective, and timely
manner;
3. To develop with guidance from and in consultation with ACF, a detailed
plan to issue sub -awards by December 27, 2007. Please note the plan
must adhere to the sub -award strategy outlined in Section V.1 of the 2007
Program Announcement. ACF must review and approve this plan prior
to the issuance of any such sub -awards, plans, or procedures for the
issuance of sub -awards under the approved Cooperative Agreement.
Please also note that a 2006 intermediary may not award a sub -award to
any of -the same organizations that the intermediary has previously
granted a sub -award. Any plans and procedures for issuance of a sub -
award, such as a request for proposal or program announcement, must
follow the language as outlined in the sub -award strategy. The plan to be
submitted shall indicate how priority will be given to programs that
address homelessness, hunger, at -risk children, welfare -to -work
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transition, and individuals needing intensive rehabilitation such as addicts
and prisoners, and organizations that help couples who choose marriage
for themselves develop the skills and knowledge to form and sustain
healthy marriages.
4. Submit regular semi-annual Financial Status (Standard Form 269) and
program progress reports that describe project activities including, at a
minimum, a) listings of the organizations receiving technical assistance
during previous and current reporting periods including information about
the type of organization (faith -based, community) and other descriptive
information (e.g., type of services provided, size of organization), b)
information about the types of technical assistance provided, and c)
information on sub -awards issued including the name, address, and type
of organization receiving a sub -award, the amount of award, summary
information about the purpose of the award (i.e., how the funds are to be
used, over what period), and the proposed plan for outcomes
measurement and program evaluation of the activities supported with
Federal sub -award funds;
5. To develop, with guidance from and in consultation with ACF/OCS, a
plan within 30 days of the issuance of sub -awards for working with sub-
awardees to develop outcome measures and evaluate the activities
supported by the sub -awards;
6. Work cooperatively and collaboratively with ACF officials, other Federal
agency officials conducting related activities, the other intermediary
organizations approved under the CCF program, and other entities or
organizations contracted by ACF to assist in carrying out the purposes of
the CCF program. Such cooperation and collaborationshall/include, but
not be limited to, providing requested financial and programmatic
information, creating opportunities for interviews with agency officials
and staff, allowing on site observation of activities supported under the
Cooperative Agreement (e.g., the provision of technical assistance to
faith -based or community organizations), providing introduction and
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access to the faith -based and community organizations to which the
organization is providing technical assistance or sub -awards;
7. Ensure that key staff attend and participate in ACF/OCS-sponsored
workshops and meetings, including the initial orientation meeting;
8. Comply with all requirements related to evaluation of the CCF program.
As part of the national CCF evaluation currently underway, grantees are
required to work cooperatively with the contractor hired by ACF to
conduct the study. The evaluation contractor will work with each
approved grantee to meet the requirements of the evaluation.
9. Ensure that CCF funds, including sub -awards, shall not be used to
support inherently religious activities such as religious instruction,
worship, or proselytization. Therefore, organizations must take steps to
separate, in time or location, their inherently religious activities from the
CCF-funded services. Regulations pertainingto the Equal Treatment For
Faith -Based Organizations, which includes the prohibition against
Federal funding of inherently religious activities, can be found at either
45 CFR 87.1 or the HHS Web site at
http://www.os.dhhs. eov/fbci/waisaate21.pdf
10. Ensure that CCF monies will not be used by current CCF intermediaries
to contract services or technical assistance with other current CCF
intermediaries, unless approved by ACF. In addition, intermediaries may
not use CCF monies to provide contracts to organizations that provide the
intermediary with a cost share match.
A. Responsibilities of ACF/OCS
ACF/OCS hereby agrees to the following:
1. To promote collaborative relationships and facilitate the exchange of
information (e.g., identifying technical assistance and training needs,
emerging issues, research findings, available resources, model programs)
among funded intermediary organizations and between the funded
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intermediaries and other entities or organizations engaged by ACF for
purposes related to the CCF program;
2. To provide consultation to each approved intermediary organization with
regard to the development of work plans, approaches to address problems
that arise, and identification of areas needing technical assistance;
3. To provide timely review, comment, and decisions on sub -award plans
and procedures submitted by funded intermediary organizations;
4. To sponsor meetings among intermediaries (technical assistance
providers) funded under the CCF program to promote coordination,
information sharing, and access to resources, training and learning
opportunities; and
5. To work together to address issues or problems identified by the
intermediary organization, ACF, or others with regard to the grantee's
ability to carry out the full range of activities included in the approved
application in the most efficient and effective manner.
SECTION V: Budget and Financial Arrangements
No notice, communication, or representation from any person other than the ACF Grants
Management Officer shall authorize the expenditure of additional funds. The U.S.
Government will not be obligated for any excess costs in the absence of a written notice
of authorization from the ACF Grants Management Officer. Changes issued pursuant to
this Agreement shall not be considered an authorization to the recipient to exceed the
allotted amount of this Agreement unless specifically stated by the Grants Management
Officer.
Within the approved project period, when the current year funding is projected to exceed
expenditures, any unobligated balance of funds from the current budget will be used by
OCS to offset the subsequent year's budget, i.e., carried forward. After the continuation
grant is awarded, if the actual expenditures from the previous budget period did not
match the expenditures originally projected, City of Miami must submit a budget revision
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request to OCS no later than 45 days after the end of the previous budget period. If at the
end of the project period, actual expenditures are less than the approved budget, the final
award may be adjusted to reflect the actual expenditures.
SECTION VII: Applicable Federal Regulations
The applicable regulations are discussed in the Standard Terms and Conditions.
SECTION VIII: Records and Reports
Funds awarded under this Cooperative Agreement must be properly accounted and
reported separately from all other grant activities. City of Miami will submit regular
semi-annual Financial Status (Standard Form 269) and program progress reports.
City of Miami will use a standard SF 269 (long form). Financial Reports are due 30 days
after the end of each semi-annual period. The final Financial Status and Performance
reports are due 90 days after the end of the project period.
All correspondence and reports related to this agreement must include the Grant Number
and should be sent to the ACF Grants Management Specialist with a copy to the
ACF/OCS Program Specialist, addressed respectively as follows:
Ms. Carmen -Marie Byrd
Grants Management Specialist
Office of Grants Management
Administration for Children and Families
370 L'Enfant Promenade, SW
6th Floor East
Washington, D.C. 20447
Ms. Margarita Valladares
Program Specialist
Office of Community Services
Administration for Children and Families
370 L'Enfant Promenade, SW
8th Floor West
Washington, D.C. 20447
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SECTION IX: Project Officers
A. City of Miami designates the following person to be the City of Miami project officer
for this Cooperative Agreement:
Mr. Robert J. Ruano
City of Miami
B. ACF designates the following person to be the Grants Management Specialist for this
Cooperative Agreement:
Ms. Carmen -Marie Byrd
Grants Management Specialist
Office of Grants Management
Administration for Children and Families
370 L'Enfant Promenade, SW, 6th Floor East
Washington, D.C. 20447
Telephone: (202) 401-5530 FAX: (202) 690-5588
carmen.byrd •,acf. hhs.gov
C. OCS designates the following person as the OCS Program Specialist for this
Cooperative Agreement:
Ms. Margarita Valladares
Program Specialist
Office of Community Services
Administration for Children and Families
370 L'Enfant Promenade, SW, 8th Floor West
Washington, D.C. 20447
Phone: (202) 205-4711 FAX: (202) 401-4694
mvalladares@acf.hhs.gov
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SECTION X: Duration of Agreement
This agreement will be effective from 9/30/07 to 9/29/10 for a total project period of
three years. During this three year period annual continuation awards will be based upon
satisfactory performance by City of Miami, the availability of funds, and the continuing
awards being in the best interest of the U.S. Government.
Josephine B. Robinson
Director
Office of Community Services
Mr. Robert J. Ruano
Director of Grants Administration
City of Miami
Date
Date
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