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Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 07-01292 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO CONSENT TO AND TO ACCEPT AN
ASSIGNMENT OF THE COMMERCIAL RECORD MANAGEMENT SERVICES,
CITYWIDE, BID CONTRACT NO. 04-05-033, PURSUANT TO SECTIONS 1.6 AND
1.73 OF SAID BID CONTRACT, FROM ARCHIVESONE TO IRON MOUNTAIN
UNDER THE SAME TERMS AND CONDITIONS.
WHEREAS, pursuant to Resolution No. 05-0398, adopted June 23, 2005, the City Commission
accepted the bid of Secure Data Storage for Invitation For Bids No. 04-05-033, for the provision of
Commercial Records Management Services, on an as -needed contract basis to be utilized Citywide by
various user Departments and Agencies, for an initial two (2) year period with the option to renew for
two (2) additional one-year periods, at an estimated annual amount of $140,000, for a total estimated
amount not to exceed $560,000; and
WHEREAS, on December 22, 2005, Secure Data Storage notified the City of Miami ("City") that its
assets were acquired by ArchivesOne resulting in a name change from Secure Data Storage to
ArchivesOne; and
WHEREAS, now pursuant to Section 1.6 and 1.73 of the Bid contract, Iron Mountain has sent the
required written request to the City to consent to and approve the assignment of all terms and
condition of the Bid Contract from ArchivesOne, Inc.;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA;
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized{1} to consent to and to accept an assignment of the
Commercial Records Management Services, Citywide, Bid Contract No. 04-05-033, pursuant to
Sections 1.6 and 1.73 of said Bid Contract, from ArchivesOne, Inc. to Iron Mountain under the same
terms and conditions.
Section 3. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
APPROVED/AS ORM AND CORRECTNESS:
7, /I
JORGE`1e. �
CITY ATTORNEY 1
City of Miami
Page 1 of 2 Printed On: 10/18/2007
File Number: 07-01292
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be imposed
by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
Provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
Ci i' of Miami
Page 2 of 2 Printed On: 10/18/2007