HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
IaI+ It): 6 () (I 171
Date: 10/11/2007 Requesting Department: Information Technology
Commission Meeting Date: 10/ 25 /2007 District Impacted: All
Type: Ej Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Hosted System to Provide Video Streaming RFP No. 18034
Purpose of Item:
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A Resolution of the City Commission, accepting the recommendation of the City Manager approving the
findings of the Evaluation Committee, pursuant to Request for Proposal 18034, authorizing the City Manager
to negotiate and execute an agreement, in substantially the attached form, with Granicus, Inc., the sole
respondent, for the provision of a Hosted System to Provide Video Streaming for an initial period of three (3)
years, with an option to renew three (3) additional one year periods; with the total three year period cost not to
exceed $92,600, which includes the one-time, web streaming solution, not to exceed $35,000 and the annual
Managed Service Costs (MSC), not to exceed $19,200; with subsequent annual Option To Renew MSC
increases not to exceed five percent for each one year Option To Renew period. Funding in the initial year will
be derived from IT Strategic Rollover Account No. 15500.251000.531000 and in subsequent years, the funding
for the hosting services will be derived from the Department of Information Technology Account Code No.
00001.251000.554000, with future year funding subject to budgetary approval.
Background Information:
The City issued Request for Proposal (RFP) 18034 for a Hosted System to Provide Video Streaming, only one
(1) Proposal was received. An Evaluation Committee appointed by the City Manager reviewed and evaluated
the Proposals and determined that the sole proposal submitted by Granicus, Inc., was responsive to the RFP
requirements. The Committee recommended the City negotiate and execute an Agreement(s) with Granicus,
Inc., to provide a Hosted System to Provide Video Streaming services. This system will allow for the
broadcasting of public meetings, as well as, provide video content internally or externally over the web. The
system can also be used to deliver public education content, public service announcements, and video on
demand training.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source
General Account No:
Special Revenue Account No: 15500.251000.531000
NO Is this item funded by Homeland Defense/Neighborhood Imps r
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Start Up Capital Cost:
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Total Fiscal Impact:
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Final Approvals
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Dept. Director
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