HomeMy WebLinkAboutMinutes MakerediaMana er'"' - MinutesMaker'M
• Granicus MinutesMakerTM' acts as a substitute to the City Clerk's current live audio
recording equipment and minutes annotation tools, making it simple to annotate your
meeting minutes live during the meeting. By using the Minutes Maker software you can
capture motions, votes, and discussion summaries as they occur leaving you with
minimal annotation work the next morning. The MinutesMaker' software logic is based
on Robert's Rules of Order and standard parliamentary procedure. Thus, allowing the
system to easily record a variety of motion types including, amendments, substitute,
and free form motions. In addition, the system easily handles updating of the role call
during the meeting, recording the times that voting members join and leave a meeting.
Votes are recorded live through a simple interface, which defaults all members to yes
or absent based on their current attendance at the meeting. Every item that is
annotated through the software is automatically linked to the audio and video record
of your meeting as you type, enabling very efficient cleanup of your minutes after the
meeting.
If the Clerk does need to review the audio of the meeting the next day in order to
update their minutes, you can simply click on the text of your minutes and the
MinutesMaker1M software will play back the audio and video from that precise point in
the meeting. While you are watching or listing to the meeting record you can simply
and quickly edit the text of your minutes. As a result, you will no longer have to spend
hours fast forwarding and rewinding through the audio tape of your meeting in order to
finish you minutes.
• Minutes Templates are utilized to format the look and feel of your minutes document.
Using the minutes template tools Granicus will develop an HTML minutes document
that looks virtually identical to your current minutes format. However, the new
minutes document will include links to the audio / video archive of your meeting as
well as links to the appropriate supporting documents like staff reports for that
meeting.
• Mobile Encoder Option -. The Granicus MinutesMaker'M also enables you to utilize the
Granicus MobileEncoder1M. The MobileEncoderTM' will allow you to utilize all of the
functionality of MinutesMaker'' to record and index the audio / video of your meeting,
and take your meeting annotations at a remote location without Internet access. When
you return to your office, you can simple upload the audio file to the Granicus Media
Manager. At which point it can be automatically published to the City's web site or
edited just like the meetings that take place in the council or board chambers.
• Document & Agenda Management Integration - Granicus MinutesMaker'"° allows for
the integration of the Granicus Streaming media solution with a document management
or agenda management solutions in order to create the most complete and accessible
archive of your public meetings and legislative history. Granicus and its partners are
working together to produce a system that will archive and manage all aspects of your
public meeting records. This includes meeting agendas, minutes, documents and
audio/video recordings. All of these media types are automatically synchronized and
cross -linked allowing for intuitive web based search and retrieval of information. In
addition, the document and agenda management integration will allow the two systems
to automatically share information and streamlining your agenda and minutes
workflow.
• Voting System Integration - Granicus MinutesMaker'M is required for integration with
the Granicus VotingSystem'M software. The Granicus VotingSystem'M workflow is
integrated tightly with the Clerks use of the Granicus MinutesMaker'M software, which
together allows legislative motions, votes, and attendance information to be recorded
directly from the council member's finger into the clerks meeting minutes.