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HomeMy WebLinkAboutMedia Manager Software568 Howard Street, Ste 300, San Francisco, CA 94105 415.357.361 Granicus MediaManager'' Software Granicus MediaManager'' consists of proprietary web -based software tools designed to efficiently organize and manage your streaming content. These tools put the control of broadcast activity, user account management, live event management, and usage reporting in your hands. The software has been broken up into four segments to meet the unique needs for a variety of local government agencies. These three components are: 1) Media Manager'' Basic, 2) MediaManager' - Enterprise, and 3) MediaManager'M, - MinutesMaker. Each of these components are described in detail below. MediaManager'' - Basic is ,the foundation technology of every solution and is required before adding the Enterprise or MinutesMaker software modules. MediaManager'M Basic Public Site: Our solution includes several pages for your Internet users to access on -demand media and live broadcasts. Users will use these pre -built pages to search out specific footage, and jump to specific events within your audio/video archive. The Granicus solution also allows for a key word search based on all of the index points associated with the City's complete library of video archives. This functionality substantially increases the convenience of access to and use of meeting archives. Around these core pages you can instantly control user access using a registration and log in system. All public web pages are seamlessly integrated into your current website, so that the look and feel of your site remains consistent. The MediaManager Basic software license allows for one custom build archiving listing page, and one video skin. By adding MediaManager'M Enterprise you will the ability to create and customize an unlimited number of public pages by utilizing our templates and views tools. See MediaManager'" - Enterprise for more information. Protected Administration Site: As a client of Granicus, you will have access to a web based administrative site that will allow you to create and manage archives, schedule and index live events, link documents and minutes of meeting to the video, view real time usage reporting, and configure content distribution. You will also have access to a series of video editing tools that can be used to enhance your on -demand content once it has been broadcasted or encoded. • Media Acquisition tools give you the ability to add audio and video content to your content library from a variety of sources. Utilizing the Granicus Outcast' encoder, live events can be simultaneously broadcast and archived to the library easily and directly through the live event manager. During a broadcast you can add times stamped data, such as agenda item indices or slides, allowing you to create rich multimedia presentations. You are also given a simple media import tool that can be used to import any pre -encoded content from your desktop into your archive listing. Finally, the Granicus Outcast'" encoder, which is included with MediaManager'" - Basic, can be used to encode your analog video by replacing the live signal with that of a standard video playback device such as a standard VCR or DVD player. In this scenario, the same capture tools for managing a live broadcast can be used to make your valued offline content available online. Granicus also offers in house from encoding from VHS or DVD as part of our professional services. • Automatic Live Event Scheduler and Archive Publishing - Live events, such as City Supervisors meetings, can be easily scheduled to be both broadcast live and archive through the Granicus Live Event Manager. By utilizing this tool, the City will not require staff time or technical assistance to start, stop or archive their live events. Archives are automatically transferred from the Granicus OutCast" encoder to the Granicus 563 Howard Street, Ste 300, San Francisco, CA 94105 415.357.36'1 MediaCenter"M and automatically published the City's web site. These features substantially decrease the need for staff time to manage content creation and publishing to the City's web site. Media Clip Administration provides clients the tools to create, edit, delete, index, trim and merge digital video clips. Once the media is in the archive library you can utilize indexing tools that allow you to set multiple "Jump To" points into the video, providing your end user the ability to easily navigate your streaming content. Various other editing and organizational tools allow you to modify your archives and add to the searchable Meta data associated with each archive. • Meeting Agenda Parser allows the City to index its video archives based on agenda item titles, by automatically pulling the agenda item titles and descriptions from the• City's agenda and loading them into the Granicus MediaManagerrm. These agenda item titles are than loaded into the live event manager, which allows you to index your video in real time by simply clicking on an agenda item title and pressing enter when the council or board begins discussing that issue. Other solutions, if they offer indexing, force you to manually retype and load the text for each agenda item. The Agenda Parser feature assures quality indexing and substantially decreases the staff time need to create indices. • Searchable Indexes - Audio and Video archives, which are viewable over the Internet, can be easily indexed with multiple jump points through the Granicus MediaManager''software. These indexes allow users to jump directly to the specific point in the City's audio/video archive. The Granicus solution also allows for a key word search based on all of the index points associated with the City's complete library of video archives. For example a key word search on "Water" will return to the user a direct link to all of the audio/video archives, which discuss water usage in the City. This functionality substantially increases the convenience of access to meeting archives. • Searchable Closed Captioning - The Granicus solution supports the use of closed captioning, and the association of the captioning with the streaming media. Captions are viewable during live and archived streaming for full ADA compliance. For archived meetings the captions can also be searched by key words allowing the user to jump to the appropriate point in the video archive. In addition captions can also be used to create a transcript for a particular agenda item through the Granicus MediaManager'M Software. • Document Management enables documents to be manually loaded and linked to video archives and directly associated to the appropriate agenda items, resulting in a searchable archive that includes both the audio/video record of your meeting and the staff reports or other documents that were used during the meeting. Cross -linking documents and audio/video archives provide the most comprehensive records archive system available. To improve the efficiency of integrating and linking your meeting documents with your meeting audio / video see the Document management Integration option included with MinutesLinker1M • CD Download with Indexing - Audio/Video Archives can be quickly downloaded and burned to CD by any administrator of the Granicus solution. The CD download also includes the agenda item indexing information so users of the CD can still jump directly to the agenda items they are interested in. This tool conveniently provides offline copies of your meetings for those citizens without Internet access. • Media Delivery subsystems, such as the Granicus StreamReplicator'M and MediaVault'', maximize your existing infrastructure investment by allowing you to deliver content using local storage and bandwidth when appropriate. These systems function transparently as 568 Howard Street, Ste 300, San Francisco, CA 94105 415.357,361 part of the Granicus solution, and complement the robust delivery architecture at the Granicus MediaCenter'M. No special training is required to operate these devices as they function autonomously and are controlled by Granicus MediaManager'°° software. • Summary Reports provide you with detailed usage reports concerning: streaming requests, average user bandwidth, outbound bandwidth, content popularity, and media storage usage. MediaManager"" - Enterprise • User/Group Administration provides clients with the toots to set login and registration requirements and create new user accounts. Tools are also provided to manage and utilize the account information for registered users and export valid e-mail addresses into a quick mailing list. Most importantly, the group management tools allow you to categorize your media library, automatically limiting a users access to those clips that you specifically made available to them. By creating group administrators who control certain clips and managing users accounts, you can distribute the responsibility of managing your media library. • Access Control - Access control for content and groups of content allows you to define exactly who can access what content and from where. Access control can be based on IP address, username/password or both. • Complete Template Language -- The Granicus MediaManager'' software uses a tag -based template language to display all published content. This allows you to finely control the took and feel of your video and video -related pages, and does not restrict your layout like a header/footer based publishing system would. By utilizing the Granicus MediaManager'M - Enterprise License you can create and edit an unlimited number of publishing templates. These templates can be easily managed through our HTML editor by your webmaster. • Views System - The views system is the counterpart to the template language. The Granicus MediaManager'' software allows you to publish video archives and a list of upcoming live broadcast to the web by creating views. To create a view you simply select the appropriate template and specific content you would like to have published. For example, a City may want to publish all of its City Council archives and the upcoming live broadcast of the City Council meeting on one webpage. To do this simply select the City Council archive folder and City Council event and then select the appropriate template. This will generate an HTML webpage with the appropriate took and feel and content. Link this page into your existing website and your ready to go. MediaManager" MinutesMaker"" • Granicus MinutesMaker m acts as a substitute to the City Clerk's current live audio recording equipment and minutes annotation tools, making it simple to annotate your meeting minutes live during the meeting. By using the Minutes Maker software you can capture motions, votes, and discussion summaries as they occur leaving you with minimal annotation work the next morning. The MinutesMaker'M software logic is based on Robert's Rules of Order and standard parliamentary procedure. Thus, allowing the system to easily record a variety of motion types including, amendments, substitute, and free form motions. In addition, the system easily handles updating of the role call during the meeting, recording the times that voting members join and leave a meeting. Votes are recorded live through a simple interface, which defaults all members to yes or absent based on their current attendance at the meeting. Every item that is annotated through 568 Howard ,=)tr et, St ` 300, San Fia 4 the software is automatically linked to the audio and video record of your meeting as you type, enabling very efficient cleanup of your minutes after the meeting. If the Clerk does need to review the audio of the meeting the next day in order to update their minutes, you can simply click on the text of your minutes and the MinutesMaker'" software will play back the audio and video from that precise point in the meeting. While you are watching or listing to the meeting record you can simply and quickly edit the text of your minutes. As a result, you will no longer have to spend hours fast forwarding and rewinding through the audio tape of your meeting in order to finish you minutes. • Minutes Templates are utilized to format the look and feel of your minutes document. Using the minutes template tools Granicus will develop an HTML minutes document that looks virtually identical to your current minutes format. However, the new minutes document will include links to the audio / video archive of your meeting as well as links to the appropriate supporting documents like staff reports for that meeting. + Mobile Encoder Option - The Granicus MinutesMaker"° also enables you to utilize the Granicus MobileEncoder''. The MobileEncoder'M will allow you to utilize all of the functionality of MinutesMaker" to record and index the audio / video of your meeting, and take your meeting annotations at a remote location without Internet access. When you return to your office, you can simple upload the audio file to the Granicus Media Manager. At which point it can be automatically published to the City's web site or edited just like the meetings that take place in the council or board chambers. • Document Fr Agenda Management Integration Granicus. MinutesMaker'" allows for the integration of the Granicus Streaming media solution with a document management or agenda management solutions in order to create the most complete and accessible archive of your public meetings and legislative history. , Granicus and its partners are working together to produce a system that will archive and manage all aspects of your public meeting records. This includes meeting agendas, minutes, documents and audio/video recordings. All of these media types are automatically synchronized and cross -linked allowing for intuitive web based search and retrieval of information. In addition, the document and agenda management integration will allow the two systems to automatically share information and streamlining your agenda and minutes workflow. Voting System Integration - Granicus MinutesMaker" is required for integration with the Granicus VotingSystem'' software. The Granicus VotingSystem'' workflow is integrated tightly with the Clerks use of the Granicus MinutesMaker'' software, which together allows legislative motions, votes, and attendance information to be recorded directly from the council member's finger into the clerks meeting minutes.