HomeMy WebLinkAboutProject Work Plan 2ATTACHMENT A
PROJECT WORK PLAN
FY05-06
DEP Agreement# CZ603
Proiect Ti41e: Pei/cloning a Master Plan for Miami's Virginia Key
Recipient
Organization Name: City of Miami
Chief Elected Official or Agency Head: Robert Ruano
Title: Grant Administrator
Address: 3500 Pan American Drive
Zip Code: 33133
Area_Code and_Tclephnne_Number: (305) 416.1532
Area Code and Facsimile Machine Telephone Number: (305) 416-2151
1~-Mail Address: RRuano@cimiami.fl.us
project Manager
Organization Name: City of Miami
Name: Enrique Nunez
Address! 444 SW 2'4 Avenue, 3'd floor
Zip Code: 33130
Area Code and Telephone Number: (305) 416-1419
Area Code and Facsimile Machine Telephone Number: (305)416-2156
E-Mail Address: gNunezCrjci.miami.it.ua
Mailing Address for Warrant (if other than the Recipient address):
County In which project is located: Miami -bade
Project Is Statewide:
DEP Agreement No. CZ603, Pagel of 10
DEP 55.236 (04/05)
Scope of Work Information
Abstract Description: Briefly but completely describe the problem to be addressed and the project
solution to the problem. Please limit to one page.
Virginia Key is a natural barrier island that lies within Biscayne Bay and is located proximate to downtown Miami,
the Port of Miami and Miami Beach, In order to preserve the island's unique natural beauty and character, a master
plan will be initiated to devise a 'road map' for preserving the island, The master plan will focus on mixed -use
waterfront development, recommended improvements to the existing sewage treatment plant, restoration of tidal flow
to the historic Virginia Key Beach Park, protection of wetlands and upland habitats along the Virginia Key
Interpretive Trail, and other island -wide improvements. FCMP funds will be used for contract services to survey
existing conditions and conduct a site analysis of Virginia Key, facilitate a community design workshop, produce a
draft master plan and final report, and coordinate project -related meetings to steer work -in -progress
DEP Agreement No, CZ603, Page 2 of 10
DEP 55-236 (04/05)
Proiect Objectives and Related Tasks and Deliverables: List project objective(s) and
tasks that will accomplish each objective. Indicate the quarter in which these tasks will occur and will be delivered.
Deliverables or work products must be provided.
Objective 1: Research and Data Collection
Task 1: Survey of existing conditions and Site Analysis of Virginia Key
Deliverable: Site Analysis
Task 2: Research Historic References
Deliverable: Site Inventory
Task 3: Review pertinent plans and studies
Task 4: Environmental Research
Task 5: Economic Analysis
Task 6: Traffic Consultant/Analysis
Objective 2; Community Design Workshop
Task 1: Local Community Meetings
Task 2: Community Public information Workshop
Objective 3: Producing a Draft Master Plan
Task 1: Preliminary Master Plan
Task 2: Final Master Plan and lmpiernentation Strategy
Deliverable: Copy of Final Master Plan
Task 3: Virginia Key Urban Design Regulations
Objective4: Master Plan Documentation and Communication
Task 1: Master Plan Report
Deliverable: Copy of preliminary draft of master plan report
Task 2: Preparation, Printing, Copying, etc. of Master Plan Report
Deliverable: One (1) bound copy and one (1) electronic copy of the Master Plan Report and Virginia Key Urban
Design Regulations
Task 3: Mounted Renderings
Task 4: Virginia Key Master Plan Website and Public Information FIyers/Community Bulletins
Deliverable: Copy ofpublic information flyers/community bulletins.
Task 5: Format of Deliverables
Objective 5: Master Plan Project Administration
Task 1: Plan Public meetings with city and county staff
Task 2: Hold public meetings
DEP Agreement No. CZ603, Page 3 of 10
DEP 55.236.(04/05)
Project Budget Schedule: Type dollar amounts only in applicable categories (round to the nearest dollar;
no cents) and leave other categories blank, If your grant Agreement requires match, it must, at a minimum, equal the
FCMP funds requested, or one hundred percent (100%). If Automated Data Processing equipment is being
purchased please complete and submit Appendix 1. If the cost for any service or equipment is over $25,000 and will
be from a noncompetitive sole source, please also submit a Sole Source Justification Form (Appendix 2). A budget
transfer of funds (within approved budget categories), in an amount not to exceed 10 percent of the FCMP total
budget, is allowed without requesting an official amendment.
Budget Cafe2ory FCMP Funds, MATCH Funds
] , Salaries 9,200.00
2. Fringe Benefits 4.302,00
3. Travel
4. Equipment Purchases
5, Supplies 6.000.00
6 f:ontraetual.Secuices 50.000.0.0.__ U 546_00
7. Construction
8. Other Expenses 18.952.00
9. indirect Charges
FCMP Total 50,000
Match Total 50.000
Total Protect Cost: $1QO,QOQ
DEP Agreement No. CZ603, Page 4 of 10
DEP 55.236 (04/05)
Proiect Budget Narrative; Describe line items for each applicable budget category shown on the
budget schedule, Provide sufficient detail to show cost relationship to project activities. Complete for both FCMP
and match items, if applicable. If in -kind match is being provided by a third party, a letter from that party
confirming the amount and type of that match must be included with this project work plan. Note: Indirect costa
are not allowed as match.
FCMP Funds:
Contractual: S50,000
FCMP funds will be used towards the full cost of the environmental consultant and towards partial casts of the
landscape architecture/planning firm which equals the requested $50,000.
Match Funds:
Salary: $9,200 — 100% from City (local cost share) — This represents a contribution by the applicant of 10% of
the Project Manager's time. The Project Manager, a Registered Landscape Architect, will provide overall direction
for the Project. The salary figure of $92,000 is based on his current salary as an Acting Planner Ill.
Fringe Benefits: $4,302 -- 100% from City — The City's fringe rate for civilian personnel in the Project Manager's
pay class is 46% of salary.
Supplies: $6,000 — Supplies include the following:
1) Photographic and architectural related supplies including but not limited to foam core boards and
laminating for mounting presentations and renderings of project concepts and components.
2)—Re fiduc ton o final products, reports, drawings, and project deliverables.
3) Software towards needed for the creation and maintenance of project website.
4) Courier services and express mailings,
5) General Office Supplies
Contractual Services: $11,546 —from City.
Various city staff along with a Project Manager, an experienced Planner, at 10% of the project costs, will coordinate
the drafting of the scope of work and assure that the project timelines are adhered to, and that reports are completed.
The remaining funds will bo used for the master planning process. A group of consultants has been selected through
the RFQ process. A landscape architecture/planning firm at 42% will create and lead the process outlined in the
project description. In addition, an economic consultant at 14%, an environmental consultant at 10%, an urban
design consultant at 12%, and a traffic consultant at 12% will assist in the process.
Other Costs - $18,952 — 100% from City. Other costs include the preparation of land, boundary and bathymetric
surveys for water depth information required for the inventory and analysis phase of the master plan study. The
preparation of surveys and gathering of information necessary for the master plan study will be performed by private
land surveyors for the City.
DEP Agreement No. C2603, Attachment A, Page 5 of 6
DEP 55-236 (06/04)