HomeMy WebLinkAboutSpecial ConditionsMIAMI-DADE COUNTY BID NO.: 2616-5/13-OTR
SECTION 2
SPECIAL CONDITIONS
Automatic Transmission Exchange, Overhaul and Repair Services
2.1 PURPOSE:
The purpose of this Invitation to Bid is to establish a contract for the purchase of
automatic transmission exchange, overhaul and repair services for Miami -Dade County,
on an as -needed, when -needed basis.
2.2 SMALL BUSINESS CONTRACT MEASURES FOR SOLICITATIONS
GREATER THAN $50,000 (Bid Preference)
A Small Business Enterprise (SBE) bid preference applies to this solicitation.
A 10% percent bid preference shall apply to contracts $1 million or less and 5% percent
on contracts greater than $1 million. A SBE/Micro Business Enterprise must be certified
by the Department of Business Development (DBD) for the type of goods and/or services
the Enterprise provides in accordance with the applicable Commodity Code(s) for this
solicitation. For certification information, contact the Department of Business
Development at 305-375-3111 or access www.miamidade.gov/dbd.
The SBE/Micro Business Enterprise must be certified by bid submission deadline, at
contract award and for the duration of the contract to remain eligible for the preference.
2.3 PRE -BID CONFERENCE:
Intentionally Omitted
2.4 TERM OF CONTRACT: TWELVE (12) MONTHS
This contract shall commence on the first calendar day of the month succeeding approval
of the contract by the Board of County Commissioners, or designee, unless otherwise
stipulated in the Notice of Award Letter which is distributed by the County's Department
of Procurement Management, Purchasing Division; and contingent upon the completion
and submittal of all required bid documents. The contract shall expire on the last day of
the twelve month period.
2.5 OPTION TO RENEW FOR (5) ADDITIONAL YEARS (Maintain Same Discounts)
Miami -Dade County shall have the option to renew this contract for an additional five (5)
years on a year-to-year basis provided the vendor will maintain the original contract
discount(s) from manufacturer's published price list(s). Continuation of the contract
beyond the initial period is a County prerogative, and not a right of the bidder. This
prerogative may be exercised only when such continuation is clearly in the best interest
of the County.
Should the vendor decline the County's right to exercise the option period, the County
will consider the vendor in default which decision shall affect that vendor's eligibility for
future contracts.
MIAMI-DADE COUNTY BID NO.: 2616-5/13-OTR
SECTION 2
SPECIAL CONDITIONS
NOTE: IF MULTIPLE VENDORS ARE INVOLVED UNDER A GIVEN
CONTRACT, ANY OPTIONS TO RENEW WILL BE
RESTRICTED TO THE SPECIFIC ITEMS OF WORK INITIALLY
AWARDED TO ANY SPECIFIC VENDOR.
2.6 METHOD OF AWARD: TO TWO (2) VENDORS, ON A GROUP -BY -GROUP
BASIS
In order to accommodate the unique needs of Miami -Dade County departments, award of
this contract will be made in accordance with the following criteria:
GROUP #1 — CARS, VANS AND TRUCKS UP TO 26,000 GVWR
METHOD OF AWARD: TO TWO (2) LOWEST PRICED BIDDERS, IN THE
AGGREGATE
Award of this contract will be made to the two (2) responsive, responsible vendor(s) who
offers the lowest prices, in the aggregate (Item A + Item B). Accordingly, the vendor(s)
must be a certified warranty repair facility for Ford, Dodge and GMC, and shall submit
the Original Equipment Manufacturer's (OEM) price lists with the initial offer, or as
requested by the County, in order to be considered eligible for award. These price lists
must be common to, and accepted by, the industry in general.
If more than one vendor is awarded this contract, as stipulated in the first paragraph of
this section, the vendor who offers the lowest labor rate as calculated and highest parts
discounts shall be designated as the primary vendors in each category.
GROUP #2 — TRUCKS AND MOBILE EQUIPMENT 26,001 GVWR AND OVER
METHOD OF AWARD: TO TWO (2) LOWEST PRICED BIDDERS, IN THE
AGGREGATE
Award of this contract will be made to the two (2) responsive, responsible vendor(s) who
offers the lowest prices, in the aggregate (Item C + Item D). Accordingly, the vendor(s)
must be a certified warranty repair facility for Allison Transmissions and shall submit the
Original Equipment Manufacturer's (OEM) price lists with the initial offer, or as
requested by the County, in order to be considered eligible for award. These price lists
must be common to, and accepted by, the industry in general.
If more than one vendor is awarded this contract, as stipulated in the first paragraph of
this section, the vendor who offers the lowest labor rate as calculated and highest parts
discounts shall be designated as the primary vendors in each category.
MIAMI-DADE COUNTY BID NO.: 2616-5/13-OTR
SECTION 2
SPECIAL CONDITIONS
2.7 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT:
If the vendor is awarded a contract under this solicitation, the prices proposed by the
vendor shall remain fixed and firm during the term of contract.
2.8 EXAMINATION OF COUNTY FACILITIES AND INSPECTION OF COUNTY
EQUIPMENT:
Intentionally Omitted
2.9 EQUAL PRODUCT:
Intentionally Omitted
2.10 LIQUIDATED DAMAGES:
Intentionally Omitted
2.11 INDEMNIFICATION AND INSURANCE (2) - TOWING AND AUTOMOTIVE
REPAIR SERVICES
Provider shall indemnify and hold harmless the County and its officers, employees,
agents and instrumentalities .from ,any and all liability, losses or damages, including
attorneys' fees and costs of defense, which the County or its officers, employees, agents
or instrumentalities may incur as a result of claims, demands, suits, causes of actions or
proceedings of any kind or nature arising out of, relating to or resulting from the
performance of this Agreement by the Provider or its employees, agents, servants,
partners principals or subcontractors. Provider shall pay all claims and losses in
connection therewith and shall investigate and defend all claims, suits or actions of any
kind or nature in the name of the County, where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's fees which may issue
thereon. Provider expressly understands and agrees that any insurance protection required
by this Agreement or otherwise provided by Provider shall in no way limit the
responsibility to indemnify, keep and save harmless and defend the County or its officers,
employees, agents and instrumentalities as herein provided.
The vendor shall furnish to the Vendor Assistance Section, Department of Procurement
Management, Bids and Contracts Division, 111 NW 1st Street, Suite 1300, Miami,
Florida 33128-1989, Certificate(s) of Insurance which indicate that insurance coverage
has been obtained which meets the requirements as outlined below:
A. Worker's Compensation Insurance for all employees of the vendor as
required by Florida Statute 440.
B. Garage Liability Insurance including Garage Keepers Legal Liability in an
amount not less than $300,000 combined single limit per occurrence for
bodily injury and property damage. Miami -Dade County must be shown as
an additional insured with respect to this coverage.
MIAMI-DADE COUNTY BID NO.: 2616-5/13-OTR
SECTION 2
SPECIAL OND1].19.
C. Automobile Liability Insurance covering all owned, non -owned and hired
vehicles used in connection with the work, in an amount not less than
$300,000 combined single limit per occurrence for bodily injury and property
damage.
All insurance policies required above shall be issued by companies authorized to do
business under the laws of the State of Florida, with the following qualifications:
The company must be rated no less than "B" as to management, and no less than
"Class V" as to financial strength, by the latest edition of Best's Insurance Guide,
published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject
to the approval of the County Risk Management Division
Or
The company must hold a valid Florida Certificate of Authority as shown in the
latest "List of All Insurance Companies Authorized or Approved to Do Business in
Florida" issued by the State of Florida Department of Insurance and are members
of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance shall be made without
thirty (30) days in advance notice to the certificate holder.
NOTE: MIAMI-DADE COUNTY SOLICITATION NUMBER AND
TITLE OF SOLICITATION MUST APPEAR ON EACH
CERTIFICATE.
CERTIFICATE HOLDER MUST READ: MIAMI-DADE COUNTY
111 NW 1sT STREET
SUITE 2340
MIAMI, FL 33128
Compliance with the foregoing requirements shall not relieve the vendor of his liability
and obligation under this section or under any other section of this agreement.
Issuance of a purchase order is contingent upon the receipt of the insurance documents
within fifteen (15) calendar days after Board of County Commission approval. If the
insurance certificate is received within the specified time frame but not in the manner
prescribed in this solicitation, the vendor shall be verbally notified of such deficiency and
shall have an additional five (5) calendar days to submit a corrected certificate to the
County. If the vendor fails to submit the required insurance documents in the manner
prescribed in this solicitation within twenty (20) calendar days after Board of
Commission approval, the vendor shall be in default of the contractual terms and
conditions and shall not be awarded the contract. Under such circumstances, the vendor
may be prohibited from submitting future Proposal to the County in accordance with
Section 1.6 of this solicitation.
MIAMI-DADE COUNTY BID NO.: 2616-5/13-OTR
SECTION 2
SPECIAL CONDITIONS
The vendor shall be responsible for assuring that the insurance certificate required in
conjunction with this Section remain in force for the duration of the contractual period;
including any and all option years that may be granted to the vendor in accordance with
Section 2.5 of this solicitation. If insurance certificates are scheduled to expire during the
contractual period, the vendor shall be responsible for submitting new or renewed
insurance certificates to the County at a minimum of thirty (30) calendar days in advance
of such expiration. In the event that expired certificates are not replaced with new or
renewed certificates which cover the contractual period, the County shall suspend the
contract until such time as the new or renewed certificates are received by the County in
the manner prescribed in the solicitation; provided, however, that this suspended period
does not exceed thirty (30) calendar days. If such suspension exceeds thirty (30)
calendars days, the County may, at its sole discretion, terminate this contract for cause
and seek re -procurement damages from the vendor in accordance with Section 1.0,
paragraph 1.10B of this solicitation.
NOTE: VENDORS SUPPLYING PARTS ONLY ARE EXEMPT FROM THE
INSURANCE REQUIREMENTS
Department of Procurement Management
Purchasing Division
111 NW 1st Street, Suite 1300
Miami, Florida 33128-1989
2.12 BID l ?.1.ARANTl :
Intentionally Omitted
2.13 PERFORMANCE BOND:
Intentionally Omitted
2.14 CERTIFICATIONS:
Intentionally Omitted
2.15 METHOD OF PAYMENT: MONTHLY INVOICES AND ITEMIZED INVOICES
FOR EMERGENCY WORK
The successful Bidder(s) shall submit monthly invoices which reflect the basic
information set forth below by the tenth (10) calendar day of each month. These
invoices shall be submitted to the County user department(s) that requested the service
through a purchase order. The invoices shall reflect standard service specified in the
contract and provided to the County in the prior month. In addition, the successful
Bidder shall submit a separate invoice to the County department that has requested
emergency service not specified in the contract. The date of the invoice shall not exceed
thirty (30) calendar days from the completion of the emergency service. The invoice for
emergency service shall itemize all costs of labor and materials.
MIAMI-DADE COUNTY BID NO.: 2616-5/13-OTR
SECTION 2
P_ C1AL CONDITIONS
All invoices shall contain the following basic information:
I. Vendor Information:
The name of the business organization as specified on the contract
between Miami -Dade County and vendor
Date of invoice
Invoice number
Vendor's Federal Identification Number on file with Miami -Dade County
II. County Information:
• Miami -Dade County Release Purchase Order or Small Purchase Order
Number
III. Pricing Information:
Unit price of the goods, services or property provided
Extended total price of the goods, services or. property
Applicable discounts
IV. Goods or Services Provided perContract:
Description
Quantity
V. Delivery Information:
Delivery terms set forth within the Miami -Dade County Release
Purchase Order
Location and date of delivery of goods, services or property
VI. Failure to Comply:
Failure to submit invoices in the prescribed manner will delay payment.
2.16 SHIPPING TERMS:
Intentionally Omitted
2.17 DELIVERY REQUIREMENTS:
Intentionally Omitted
2.18 BACK ORDER ALLOWANCE:
Intentionally Omitted
MIAMI-DADE COUNTY BID NO.: 2616-5/13-OTR
SECTION 2
SPECIAL CONDITIONS
2.19 WARRANTY REQUIREMENTS:
Intentionally Omitted
2.20 CONTACT PERSONS:
For any additional information regarding the terms and conditions of this solicitation and
resultant contract, Contact: Pablo Martinez, at (305) 375-2102 or email —
mpablo mpablo@miamidade.gov.
2.21 COUNTY USER ACCESS PROGRAM (UAP)
User Access Fee
Pursuant to Miami -Dade County Budget Ordinance No. 03-192, this contract is subject to
a user access fee under the County User Access Program (UAP) in the amount of two
percent (2%). All sales resulting from this contract, or any contract resulting from this
solicitation and the utilization of the County contract price and the terms and conditions
identified herein, are subject to the two percent (2%) ! TAP. This fee applies to all contract
usage whether by County . Departments or by any other governmental, quasi -
governmental or not -for -profit entity.
The vendor providing goods or services under this contract shall invoice the contract
price and shall accept as payment thereof the contract price less the 2% UAP as full and
complete payment for the goods and/or services specified on the invoice. The County
shall retain the 2% UAP for use by the County to help defray the cost of the procurement
program. Vendor participation in this invoice reduction portion of the UAP is mandatory.
Joint Purchase
Only those entities that have been approved by the County for participation in the
County's Joint Purchase and Entity Revenue Sharing Agreement are eligible to utilize or
receive Miami -Dade County contract pricing and terms and conditions. The County will
provide to approved entities a UAP Participant Validation Number. The vendor must
obtain the participation number from the entity prior to filling any order placed pursuant
to this section. Vendor participation in this joint purchase portion of the UAP, however,
is voluntary. The vendor shall notify the ordering entity, in writing, within 3 work days of
receipt of an order, of a decision to decline the order.
For all ordering entities located outside the geographical boundaries of Miami -Dade
County, the successful vendor shall be entitled to ship goods on an "FOB Destination,
Prepaid and Charged Back" basis. This allowance shall only be made when expressly
authorized by a representative of the ordering entity prior to shipping the goods.
Miami -Dade County shall have no liability to the vendor for the cost of any purchase
made by an ordering entity under the UAP and shall not be deemed to be a party thereto.
All orders shall be placed directly by the ordering entity with the vendor and shall be paid
by the ordering entity less the 2% UAP.
MIAMI-DADE COUNTY BID NO.: 2616-5/13-OTR
SECTION 2
Vendor Compliance
If a vendor fails to comply with this section, that vendor may be considered in default by
Miami -Dade County in accordance with Section 1, Paragraph 1.23 of this contract
solicitation and the resulting contract.
2.22 DEFICIENCIES IN WORK TO BE CORRECTED BY THE VENDOR
The vendor shall promptly correct all apparent and latent deficiencies and/or defects in
work, and/or any work that fails to conform to the contract documents regardless of
project completion status. All corrections shall be made within five (5) calendar days
after such rejected defects, deficiencies, and/or non -conformances are verbally reported
to the vendor by the County's project administrator, who may confirm all such verbal
reports in writing. The vendor shall bear all costs of correcting such rejected work. If the
vendor fails to correct the work within the period specified, the County may, at its
discretion, notify the vendor; inwriting, that the vendor is subject to contractual default
provisions if the corrections are not completed to the satisfaction of the County within
five (5) calendar days of receipt of the notice. If the vendor fails to correct the work
within the period specified in the notice, the County shall place the vendor in default,
obtain the services of another vendor to correct the deficiencies, and charge the
incumbent vendor for these costs; either through a deduction from the final payment
owed to the vendor or through invoicing. the.•vendor fails to honor this invoice or
credit memo, the County may terminate the contract for default.
2.23 PURCHASE OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION
BASED ON PRICE QUOTES:
While the County has listed all major items within this solicitation which are utilized by
County departments in conjunction with their operations, there may be similar items that
must be purchased by the County during the term of this contract. Under these
circumstances, a County representative will contact the primary vendor to obtain a price
quote for the similar items. If there are multiple vendors on the contract, the County
representative may also obtain price quotes from these vendors. The County reserves the
right to award these similar items to the primary contract vendor, another contract vendor
based on the lowest price quoted, or to acquire the items through a separate solicitation.
2.25 SERVICE FACILITIES SHALL BE PROVIDED BY BIDDER IN MIAMI-DADE
OR BROWARD COUNTY
Bids will only be accepted from bidders which have service facilities located in Miami -
Dade or Broward County which can provide parts and repairs.
MIAMI-DADE COUNTY BID NO.: 2616-5/13-OTR
SECTION 2
SPECIAL CONDITIONS
2.26 COMPETENCY OF VENDORS
The County may elect to conduct a pre -award inspection of the vendor's facility during
the offer evaluation process. Offers will be considered only from firms which are
regularly engaged in the business of providing the goods and/or services as described in
this solicitation, and who can produce evidence that they have an established satisfactory
record of performance for a reasonable period of time. Vendors must demonstrate that
they have sufficient financial support, equipment and organization to ensure that they can
satisfactorily execute the services if awarded a contract under the terms and conditions
herein stated. The term "equipment and organization" as used herein shall be construed
to mean a fully equipped and well established company, in line with the best business
practices in the industry and as determined by the proper authorities of Miami -Dade
County.
The County reserves the right, before awarding the contract, to require a vendor to submit
such evidence of its qualifications as it may deem. necessary. The County may consider
any evidence available to it of the financial, _technical and other qualifications and
abilities of any vendor responding hereunder, including past performance with the
County, in determining vendor responsibility for the purposes of selecting a vendor for
contract award.
MIAMI-DADE COUNTY BID NO.: 2616-5/13-OTR
SECTION 3
TECHNICAL SPECIFICATIONS
Automatic Transmission Exchange, Overhaul and Repair Services
3.1 GENERAL REQUIREMENTS:
All work performed must be in accordance with the transmission manufacturers'
recommendations and be made using only Original Equipment Manufacturer (OEM)
parts. All rebuilt units furnished must have been done in accordance with the
transmission manufacturers' recommendations and using only OEM parts throughout. All
labor work performed under this contract will be performed within the number of hours
of labor time specified by that OEM manufacturers' guide and the bidder must be
certified by the manufacturer to perform repair work on all lines bid. All manufacturers'
recommended tests and procedures shall be followed, specifically including dyno-testing
prior to reinstallation. All bidders shall have all recommended manufacturers' tools and
equipment at their location to perform all required work and testing.
3.2 PRICING:
Submit your pricing as requested below for the light automotive group (cars, vans and
pickups up to and including one and 1/2 ton capacity), the medium duty vehicle group
and heavy-duty vehicle group (over one and '1/2 ton capacity to 80,000 lbs: GVWR).
Should new models (not listed herein) require service during the life of this contract they
may be added to the award of the successful bidder(s) provided the pricing offered is
consistent with that awarded.
Group #1: CARS, VANS AND TRUCKS UP TO 26,000 GVWR
A. Furnish your discount from posted shop labor rates and the resulting currently
offered labor price to the County by group bid. Vendor(s) shall provide
documentation showing they are a certified warranty repair facility for Ford,
Dodge and GMC.
B. Furnish your discount from OEM / MSRP parts pricing by group bid.. The
vendor(s) shall provide its OEM price lists with the initial offer, in order to be
considered eligible for award. These price lists must be common to, and accepted
by, the industry in general.
Group #2: TRUCKS AND MOBILE EQUIPMENT 26,001 GVWR AND OVER
C. Furnish your discount from posted shop labor rates and the resulting currently
offered labor price to the County by group bid. Vendor(s) shall provide
documentation showing they are a certified warranty repair facility for Allison
Transmissions.
D. Furnish your discount from OEM / MSRP parts pricing by group bid. The
vendor(s) shall provide its OEM price lists with the initial offer, in order to be
considered eligible for award. These price lists must be common to, and accepted
by, the industry in general.
MIAMI-DADE COUNTY BID NO.: 2616-5/13-OTR
SECTION 3
ALS E.�� ►�
3.3 WARRANTY:
All parts, labor, exchange and rebuilt shall carry a 100%, one-year or 12,000 miles or
2,000 operating hour warranty (whichever comes first).
3.4 QUOTE, SPOT AND ADDITIONAL WORK:
All other, spot or additional work required will be quoted separately and approved by the
Shop Supervisor assigning the work, prior to being done. Examples of such work are
repairs other than those requiring an exchange or transmission rebuild, additional labor
required to remove or refit transmissions due to special installations, guards or other non-
standard factors or other work or applications judged reasonable by the Shop Supervisor.
Quote, spot and additional work will be performed in accordance with the terms and
conditions of this contract at the discounted hourly labor rate and parts pricing offered.
Light Equip . nt,Operatiol
Shop
Supv./ Asst. Facility Supv.
Sere. M xr.
Loug
Address
6100 SW 87t" AVE:,., 33173
Phone #
305-274-716°°3'
Fax #
305-595-8835
Shop #
Light Equipment Administr<.tive Office
gKolb,
Luis Duarte, Asst.
703 NW 25 Street
305-638-5671
305-638-5674
010
Bob Julien, Analyst
Vicente Paredes
8801 NW 58'" Street
305-468-2518
305-638 6U71
305-468-2552
305-638-5790
_
Shop 1 Main (151 Shill) F.S.
"
703 NW 25 Street, 33127
Asst. Fac. Supv, �..__
Dame! Irving
Asst. Fac. Supv,
VicKaimrajh
As t. Fac. Supv. (2nd Shift)
Ramon`Go,zueta
Downtown Motor Pool, F'. S.
Jose Martinez
201 NW 1" Street, 33128
305-375-4053
305-375-3650
015
Assitant Facility Supervisor
Joseph, Thomas Anderson
Police hldgtrs (ls' Shift) F. S.
Robert Tice
9109 NW 25"' Street, 33172
10740 SW 211th Street, 33189
5975 Miami Lakes Drive, 33014
305-471-2930
305-251-3125
305-557-9844
305-593-8867
305-232-2434
305-828-1405
018
011
016
(2"d Shift) Asst. Fac. Supv,
South Dade Gov't Center (1" Shift) F.S.
Jonathan Miller
Douglas Collins
(2"d Shift) Asst. Fac. Supv.
Station 1 Assistant Facility Supervisor
1"imothy Phillips
John Gonzales
Station 2, Assistant Facility Supervisor
Station 5, Assistant Facility Supervisor
Jesse Range l
Alfonso Bradley
Jesse Range!
Alfonso Bradley
John Gonzales
2950 NW 83`d Street, 33147
7707 SW 117''' Avenue, 33173
15665 Biscayne Blvd., 33160
305-691-3134
305-271-5342
305-947-4429
305-694-8672
305-275-8901
305-948-9923
014
013
012
Station 6, Assistant Facility Supervisor
Station 8, Assistant Facility Supervisor
Station 9, Assistant Facility Supervisor
10000 SW 142"d Avenue, 33186
18802 NW 271" Avenue, 33056
305-383 6820
305-627-7180
305-382-1445
305-623-6525
017
019
Shop 2 Auto- (1" Shift) Fac. Supv.
Jeffrey Murray
6100 SW 871" Avenue, 33173
8801 NW 58'" Street, 33178
305-273-4127
305-271-9531
024
03
(Split Shift) Asst. Fac. Supv.
Dahlia Delarivalinares
(2"d Shift) Asst. 1 ac. Supv.
�`
Shop 3-Auto—( I Shift) Asst. Fac. Supv.
Timothy Phillips
William Harden
305-470-1787
305-4062978
Shop 3C and 3 Auto (2"d Shift) Asst. F. S.
OATFR
New Car (,et Ready, OCI.. as Facility Supv
Jesus Rodriguez
7 B A.
William Thommes
8801 NW 58'" Street 33178
703 NW 2Street, 33127
2100 NW 41' Street, 33142
305-477-1008
305-499-5466
038
305 638 6071
305-633-7678
305-638-5790
305-634-0490
04U
BID NO.:2686-503-OTR
SECTION 3
TECHNICAL SPECIFICATIONS
Heavy Equi ment Operation
Shop
Heavy Equipment Administrative Office
8u
_Ronald Kl6nup'9urMgr. _
NestorSuarez, awiomn�
Kenneth
Rowland Neil
8801wv/58*Stnot�33178
.^
6|0U�Yu87 A,cnuc,}]|7}
880lY«\�j8�9��n�33\7V
,^
18701mG6 Avenue, ]3|79
79O0S��lO�hAxouuc,33l7]
305-418-2727
3O5'27}4|Z5
Fax
305-591-8042
305'2704912
305470'1613
305'770'3142
305'273'7418
Shop#
020
030
031
032
_
Shop 2-Tmck Fu6Ny8vp'nisvr
`
305'2734126
305'591-9515
Shop ' Main (rShift) F. S.
Asst. Ro�Svpv
- �
_
bDiryK8�m --
305'591'8132
305'591-8134
-- -------'
Asst. FvcS"pv.
--
Johnnie Home
Asst. Fao 9 2"'9hi0
� �
Shop }A-�n�hcoxt(i"`Shib)��c 8upv.
Luis Garcia
Dpu�|x���cphun
305'652'0764
— -- -
2"uS|i� i Facility Supervisor
Shop 3B-Southwest (|" Shift) Fxc.5"pv.
J Johnson
Todd Young
305'279'5050
(2"'Shift)Aoximun/Pu�i|i�Supervisor
/oxeBustv
305-279~5V51
- '
_
305'270'2967
(2"" Shifl) Assistant Facility Sup,�rvisor
Jesus Rodriguez
Floater, Facility Supervisor
Manuel Simone
12
MIAMI-DADE COUNTY BID NO.: 2616-5/13-OTR
Submit Bid To:
CLERK OF THE BOARD
Stephen P. Clark Center
111 NW 1s1 Street
17'h Floor, Suite 202
Miami, Florida 33128-1983
MIAMI•
OPENING: 2:00 P.M.
WEDNESDAY
JANUARY 10, 2007
BID NO.: 2616-5/13-OTR
INVITATION TO BID
SECTION 4
BID SUBMITTAL FORM
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
MIAMI-DADE COUNTY, FLORIDA
NOTE: Miami -Dade County is exempt from all taxes (Federal, State, Local). Bid price should be less all
taxes. Tax Exemption Certificate furnished upon request.
Issued by:
920
DPM Date Issued: 12/21/06 This Bid Submittal Consists of
Purchasing Division Pages 13 through 17
Sealed bids subject to the Terms and Conditions of this Invitation to Bid and the accompanying'Bid Submittal. Such
other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the
Bid Submittal, will be received at the office of DPM, Purchasing Division, Vendor Assistance section at the address
shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or
services described in the accompanying Bid Submittal Requirement.
AUTOMATIC TRANSMISSION EXCHANGE, OVERHAUL AND •' REPAIR
SERVICES FOR MIAMI-DADE COUNTY
A Bid Deposit in the amount of N/A of the total amount of the hid shall accompany all bids
A Performance Bond in the amount of N/A of the total amount of the bid will be required upon exe--ution of the
contract by the successful bidder and Miami -Dade County
DO NOT WRITE IN THIS SPACE
ACCEPTED HIGHER THAN LOW
NON -RESPONSIVE NON -RESPONSIBLE
DATE B.C.C. NO BID
ITEM NOS. ACCEPTED
COMMODITY CODE: 060-94, 928-85
Sr. Procurement Contracting Agent Pablo Martinez
FIRM NAME:
RETURN ONE ORIGINAL AND TWO COPIES OF BID SUBMITTAL PAGES ONLY
FAILURE TO COMPLETE THE CERTIFICATION REGARDING LOCAL
PREFERENCE ON PAGE 17 OF SECTION 4, BID SUBMITTAL FORM SHALL
RENDER THE VENDOR INELIGIBLE FOR LOCAL PREFERENCE
FAILURE TO SIGN PAGE 17 OF SECTION 4, BID SUBMITTAL FORM, WILL
RENDER YOUR BID NON -RESPONSIVE
MIAMI-DADE COUNTY BID NO.: 2616-5/13-OTR
BID SUBMITTAL FOR:
AUTOMATIC TRANSMISSION EXCHANGE, OVERHAUL AND REPAIR SERVICES
FOR MIAMI-DADE COUNTY
FIRM NAME:
GROUP #1 - CARS, VANS AND TRUCKS UP TO 26,000 GVWR
In accordance with Section 1, Paragraph 1.8, entitled "Estimated Quantities", please note
the following: Estimated quantities or dollars are for Bidder's guidance only: (a) estimates are based or
the County's anticipated needs and/or usage during a previous contract period and; (b) the County may
use these estimates to determine the low Bidder. Estimated quantities do not contemplate or include
possible additional quantities that may be ordered by other government, quasi -government or non-profit
entities utilizing this contract under the Joint Purchase portion of the County User Access Program (UAP)
described at Section 2.21 of this contract solicitation and the resulting contract, if that section is present in
this solicitation document. No guarantee is expressed or implied as to quantities or dollars that will be
used during the contract period. The County is not obligated to place any order for a given amount
subsequent to the award of this Bid Solicitation. Estimates are based on the County's actual needs and/or
usage during a previous contract period.
The majority of Miami -Dade County's light equipment fleet consists of cars, vans and
trucks, which are rated at 10,500 GVWR and under.
A. , Indicate the actual Posted Shop Labor Rate • $ /Hourly
Percentage Discount from the Posted Shop
Labor Rates.
Discounted Hourly Shop Labor Rate.
$
% Discount
/Hourly
3,800 Hours Multiply the Discounted Hourly Shop Labor Rate by $
Estimated labor the estimated number of labor hours for one-year. TOTAL FOR ITEM A
hours for a one-
year period.
AND
B. Percentage Discount off the O.E.M. / MSRP List* for parts, shall be. % Discount
Miami -Dade County estimates that it will purchase a total amount of $300,000 in parts,
over a one-year period.
The following Formula will be used to calculate the total for Item B.
$ 300,000 X
Estimated Amount % Discount off Amount discounted from
For Parts for one year MSRP List Price the estimated amount for
Parts for one year
$ 300,000 $
Estimated Amount Amount discounted from
For Parts for one year the estimated amount for
Parts for one year
TOTAL FOR ITEM B
TOTAL FOR GROUP #1 (Add the Total for Item "A" and "B") $
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MIAMI-DADE COUNTY BID NO.: 2616-5/13-OTR
BID SUBMITTAL FOR:
AUTOMATIC TRANSMISSION EXCHANGE, OVERHAUL AND REPAIR SERVICES
FOR MIAMI-DADE COUNTY
FIRM NAME:
GROUP #2 TRUCKS AND MOBILE EQUIPMENT 26,001 GVWR AND OVER
In accordance with Section 1, Paragraph 1.8, entitled, "Estimated Quantities", please note
the following: Estimated quantities or dollars are for Bidder's guidance only: (a) estimates are based or
the County's anticipated needs and/or usage during a previous contract period and; (b) the County may
use these estimates to determine the low Bidder. Estimated quantities do not contemplate or include
possible additional quantities that may be ordered by other government, quasi -government or non-profit
entities utilizing this contract under the Joint Purchase portion of the County User Access Program (UAP)
described at Section 2.21 of this contract solicitation and the resulting contract, if that section is present in
this solicitation document. No guarantee is expressed or implied as to quantities or dollars that will be
used during the contract period. The County is not obligated to place any order for a given amount
subsequent to the award of this Bid Solicitation. Estimates are based on the County's actual needs and/or
usage during a previous contract period.
C. Indicate the actual Posted Shop Labor Rate $ /Hourly
D.
Percentage Discount from the Posted Shop
Labor Rates.
Discounted Hourly Shop Labor Rate.
% Discount
$ /Hourly
1,400 Hours Multiply the Discounted Hourly Shop Labor Rate by $
Estimated labor the estimated number of labor hours for one-year. TOTAL FOR ITEM C
hours for a one-
year period.
AND
Percentage Discount off the O.E.M. / MSRP List* for parts, shall be. % Discount
Miami -Dade County estimates that it will purchase a total amount of $270,000 in parts,
over a one-year period.
The following Formula will be used to calculate the total for Item D.
$ 270,000 X % = $
Estimated Amount % Discount off
For Parts for one year MSRP List Price
$ 270,000
Estimated Amount
For Parts for one year
$
Amount discounted from
the estimated amount for
Parts for one year
Amount discounted from
the estimated amount for
Parts for one year
TOTAL FOR ITEM D
TOTAL FOR GROUP #2 (Add the Total for Item "C" and "D") $
* NOTE: In accordance with Section 2, Paragraph 2.6, vendors must submit the Original
Equipment Manufacturer's (OEM) Price Lists with the initial offer, or as requested by
the County, in order to be considered eligible for award. These price lists must be
common to, and accepted by, the industry in general.
MIAMI-DADE COUNTY
BID NO.: 2616-5/13-OTR
SECTION 4
BID SUBMITTAL FOR:
AUTOMATIC TRANSMISSION EXCHANGE, OVERHAUL AND REPAIR
SERVICES FOR MIAMI-DADE COUNTY
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN
CONNECTION WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
MIAMI-DADE COUNTY BID NO.: 2616-5/13-OTR
MIAM I-DiADE
Cyr
BID SUBMITTAL FORM
Bid Title: AUTOMATIC TRANSMISSION EXCHANGE, OVERHAUL AND REPAIR SERVICES FOR MIAMI-DADE COUNTY
By signing this Bid Submittal Form the Bidder certifies that it satisfies all legal requirements (as an entity) to do business with the County. including all
Conflict of Interest and Code of Ethics provisions in Section 2-11 of the Miami -Dade County Code. Any County employee or member of his or her immediate
family seeking to contract with the County shall seek a conflict of interest opinion from the Miami -Dade County Ethics Commission prior to submittal of a Bid
response or application of any type to contract with the County by the employee or his or her immediate family and file a copy of that request for opinion and
any opinion or waiver from the Board of County Commissioners with the Clerk of the Board. The affected employee shall file with the Clerk of the Board a
statement in a form satisfactory to the Clerk disclosing the employee's interest or the interest of his or her immediate family in the proposed contract and the
nature of the intended contract at the same time as or before submitting a Bid, response, or application of any type to contract with the County. Also a copy of
the request for a conflict of interest opinion from the Ethics Commission and any corresponding opinion, or any waiver issued by the Board of County
Commissioners, must be submitted with the response to the solicitation.
In accordance with Sec. 2-1 I.1(s) of the County Code as amended, prior to conducting any lobbying regarding this solicitation, the Bidder must file the
appropriate form with the Clerk of the Board stating that a particular lobbyist is authorized to represent the Bidder. Failure to file the appropriate
form in relation to each solicitation may be considered as evidence that the Bidder is not a responsible contractor.
The Bidder confirms that this Bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Bid for the
same goods and/or services and in all respects is without collusion, and that the Bidder will accept any resultant award. Further, the undersigned acknowledges
that award of a contract is contingent upon vendor registration. Failure to register as a vendor within the specified time may result in your firm not being
considered for award.
Pursuant to Section 2-8.6, any individual, corporation, partnership, joint venture or other legal entity having an officer, director, or executive who has been
convicted of a felony during the past ten (10) years shall disclose this information prior to entering into a contract with or receiving funding from the County.
0 Place a check mark here to affirm compliance with this disclosure requirement.
COUNTY USER ACCESS PROGRAM (UAP): Joint purchase and entity revenue sharing program • .
For the County's information, the bidder is requested to indicate, at 'A' and 'B' below, its general interest in participating in the Joint Purchase Program of the
County User Access Program (UAP) described in Section 2.2! of this contract solistation, if that section is present in this solicitation document. Vendor
participation in the Joint Purchase portion of the LIAP-is voluntar Y; and. the bidder's expression of general interest at 'A' and 'B' below is for the County's
information only and shall not be binding on the bidder.
A. If awarded this County contract, would you he interest in participating -in the Joint Purchase portion of the UAP with respect to other governmental,
quasi -governmental or not -for -profit entities located within the geographical boundaries of Miami -Dade County?
Yes No
And
B. If awarded this County contract, would you be interested in participating in the Joint Purchase portion of the UAP with respect to other
govemmental, quasi -governmental or not -for -profit entities located outside the geographical boundaries of Miami -Dade County?
Yes No
LOCAL PREFERENCE CERTIFICATION: The responding vendor hereby attests, by checking one of the following blocks, that it is 0, or is not 0, a
local business. For the purpose of this certification, a "local business" is a business located within the limits of Miami -Dade County (or Broward County in
accordance with the Interlocal Agreement between the two counties) that conforms with the provisions of Section 1.10 of the General Terms and Conditions of
this solicitation and contributes to the economic development of the community in a verifiable and measurable way. This may include, but not be limited to,
the retention and expansion of employment opportunities and the support and increase to the County's tax base.
Failure to complete this certification at this time (by checking the appropriate box above) shall render the vendor ineligible for Local Preference.
Firm Name:
Street Address:
Mailing Address (if different):
Telephone No.
Email Address:
Fax No.
FEIN No. / - / / / / / /
Prompt Payment Terms: % days net days (Please see paragraph 1.2 H of General Terms and Conditions)
Signature:
(Signature of authorized agent)
*"By signing this document the bidder agrees to all Terms and Conditions of this Solicitation and the resulting Contract"
Print Name: Title:
Failure to sign this page shall render your Bid non -responsive.
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