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HomeMy WebLinkAboutAward Recommendation & Approval FormAWARD RECOMMENDATION AND APPROVAL FORM Date: September 24, 2007 Department/Division: Citywide Department Contact Name/Number: GSA — Victor Morales — 305-329-4873/Fire-Rescue Garage- 305-416-5445 Bid/Contract Number: 2616-5/13(Miami-Dade Sr. Buyer: Terry Burnes. CPPB County) Summary/Description of Purchase: The nature of this item is to establish an award authorizing the piggyback of Miami -Dade County Contract, 2616-5/13, for Automatic Transmission Exchange. Overhaul and Repair Services citywide, with Pitts Engine and Transmission, Inc. of 7340 NW 43 St., Miami. FL 33166. a Miami -Dade County supplier, on an as needed, when needed basis. The City has determined a need to provide this service for their vehicle transmission repairs or replacements through May 31, 2008 plus Options To Renew for Five (5) Additional One -Year Periods. Allocating funds from the various sources of funds from the user departments and agencies, authorizing saidpurchases, as needed, subject to availability of funds and budget approval at time of need. Justification for Award/Contract: This resolution will authorize the piggyback and use of Miami -Dade County Contract, 2616-5/13 for the Automatic Transmission Exchange, Overhaul and Repair Services, on an as needed, when needed basis, subject to any extensions and/or replacement contracts. Type of Contract: Single Purchase Short -Term Contract Lease Term Contract Contract Increase Contract Period 6/1/07 — 5/31/08 Method of Purchase: Formal Bid (include bid tabulation) Competitive Negotiation (include documentation) Other Governmental Contracts (include documentation) Recommended Vendor(s): Pitts Engine and Transmission, Inc OTR: Five (5) Additional One -Year Periods MWBE/Location Status: Award/Contract Value Miami -Dade County Citywide Total Value of Award/Contract (including value asso apt ff itt1r se tial OTR): Award Recommended By: % Source(s) of Funds: /be ent Director/Designee Signature CITYWIDE Account Code(s): ) �, Funding Approval: DMB Director/Designee Chi Approved: Proorement Officer/Designee City Manager Date BIOAWARDREC©MFORM BID NUMBER: 26i6-5/13 (Miami -Dade County) COvtvOi�ij fl(rSERV[CE: ()60 4 DEPARTMENT/CONTACT PERSON: GSA- Victor Morales / Fire -Rescue Garage-DanGregory INSTRUCTIONS FOR COMPLETING AWARD RECOMMENDATION AND APPROVAL FORM ON THE REVERSE SIDE: The top portion of the reverse side of this Award Recommendation and Approval Form has been completed by the Department of Purchasing. The user department(s) is required to complete all remaining sections of this form, including the funding source(s), contract value (if applicable), and all other required approvals prior to forwarding to Purchasing. Within 10 days, submit this completed form along with the approved and signed Bid Tabulation Form to Purchasing, Attn: Bid/Contract Section for submission to the City Manager for approval. If the total value of the award/contract exceeds 550,000.00, submit this completed form along with the approved and signed Bid Tabulation Form and the resolution memo to Purchasing, Attn: Bid/Contract Section These forms will be utilized by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for Commission approval. Should the department not concur with the recommendation for award, submit separate justification memo to Purchasing. Contact Terry Byrnes Of the Bid/Contract Section at 416- 1917 APPROVAL TO FORWARD TO DEPARTMENT/OFFICE: Should you have any questions. DATE \. of Purchasing ©IDAWARDRECOMFORM