HomeMy WebLinkAboutExhibit 2Bureau of Chiid Nutrition Programs
Child Care Food Program
CONTRACT 2007.20008
ATTACHMENT 3
BUDGET AND BUDGET AMENDMENT REQUIREMENTS FOR SPONSORS OF
DAY CARE HOMES AND SPONSORS OF UNAFILLIATED CHILD CARE CENTERS
Any Contractor serving as a sponsor of day care homes or unaffiliated child care centers shall file an administrative
budgetand any amendments to that budget through electronic submission to the Department using the forms
available on Child Care Food Program (CCFP) website. Each schedule shalt be completed and submitted with the
budget summary. The budget must reflect projected costs for the federal fiscal year beginning October 1 of the
current year through September 30 of the next year. It is not necessary to complete all. line items and
corresponding schedules if expenditures will not be incurred for those specific items. The budget shall reflect
anticipated allowable costs associated with the business operations of the sponsoring organization. The costs on
the CCeiP Administrative Budget Summary form must snatch those totals listed on each ::;f ti- t.supporting
scheoti'es.
The Contractor shall use the Projected Administrative Earnings Worksheet to project administrative eamings and to
project the administrative budget grand total. The Contractor's administrative budget grand total must be equal to
or Less than the total projected administrative earnings. For renewing contractors, a copy of the Contractor's
administrative budget summary for the preceding federal fiscal year wilt be made available by the Department upon
request.
A number of expenditures are allowable under the CCFP only if prior written approval is obtained from the
Department. The Department has attempted to identify expenditures which require such approval in its
"Supplemental Budget for Special Cost Items" form. Contractors shall use this form to obtain prior Departmental
approval. However, the Contractor shall provide to the Department any additional documentation, justification or
information necessary to determine whether the expenditure is reasonable, prudent and in the furtherance of the
CCFP, in the sole discretion of the Department, Expenditures for which prior written approval is being requested
shall be included on the applicable schedule in the Contractor's budget or amended budget. .
The Contractor agrees that the Department shall have the authority to review and approve or disapprove budgets
and budget amendments which shall become final unless the Contractor timely requests administrative review as
permitted by the federal regulations. Contractors shall not make administrative expenditures except within the
category specified in the approved budget, however a transfer of expenditure authority from one category to
another may be made in a budget year so long as the transfer amount does not exceed 10% of the category from
which the funds are being transferred and 10% of the category to which the funds are being transferred. This
transfer authority shall not be used for salary or benefit expenditure categories. Any alteration to salaries or
benefits requires submission of an amended budget and is subject to Departmental approval.
Submission and approval of a budget or budget amendment Joes•not constitute the Department's agreement to the
expenditures made pursuant thereto. The Department's approval or review is intended to assist Contractors in
meeting CCFP requirements. However, the Contractor is solely responsible for all expenditures and shall be
subject to notices of serious deficiency, proposed termination, disqualification, suspension, disallowance of
expenditures or other actions if the Contractor has failed to abide by any applicable state rules, policies, procedures
and manuals or any applicable federal Chiid Care Food Program rules, regulations, instructions, or policies.
ALtthor. Ion
By means of this letter, i, Ernest Burke en (the Delegating
Official which is the Chairman of'tie Board,President or Owner),to authority
, delegate the d .71i I
herein described, to (my representative), on the following
terms and conditions;
1. My repreesen atl:'e may sign, on my behalf, any documents pertaining 'to the Child Care
Food Program.
2. The effective .date of this delegation is • and shall run until
September 30, 2008 or until revoked by the. delegating official.
3. The authority delegated is not subject to sub -delegation without my prior and written
consent.
4. l understand that this delegation does not relieve rne of responsibility to manage and
supervise operation of the Child Care Food Program, that 1 may be liable for repayment
of funds received and that 1 may be subject to disqualification from future participation in
the Child Care Food Program should the terms of the contract with DOH for participation
in the Child Care Food Program not be fulfilled.
Acknowledged and agreed:
Signature (Delegating Official)
Ernest W. Burkeen, Director
Name and Title. (Chairman of the Board,
President or Owner)
Date
Signature (Representative)
Christine Long, Daycare Administrator
Name and Title