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GfCa FtS547.
Date: 9/17/2007
AGENDA ITEM SUMMARY FORM
FILE ID: O'? Q I c O l
Requesting Department: CIP Department
Commission Meeting Date: 10/11/07 District(s) Impacted: ❑1 02 03 04 ®5
Type: N Resolution n Ordinance n Emergency Ordinance ❑ Discussion Item 7 Other
Subject: Resolution to approve Amendment No. 3 to the Agreement with Pirtle Construction Company
for work at the Little Haiti Park Cultural Center.
Purpose of Item:
To authorize the City Manager to execute Amendment No. 3 to the existing "Construction Manager at
Risk Agreement" with James B. Pirtle Construction Company, Inc., d/b/a Pirtle Construction
Company for continued construction management services for the Little Haiti Park Cultural Center,
Project No. B-30295. The amendment will authorize continued work and increase the contract value
by $200,000 for a total contract amount not to exceed $14,160,000.
Background Information:
Pursuant to Resolution No. 05-0688, approved on November 17, 2005, the City Commission
authorized the City Manager to execute a Construction Manager at Risk Agreement with Pirtle
Construction Company for the provision of construction management services for the "Little Haiti
Park Cultural Center" in an amount not to exceed $5,060,000 consisiting of $60,000 for pre -
construction services and $5,000,000 as a Guaranteed Maximum Price ("GMP") for Stage I of
construction services. The resolution further authorized the City Manager to negotiate a GMP for
Stage II at the appropriate time and return to the Commission for approval. The GMP for Stage II
construction services was negotiated as a not to exceed amount of $8,900,000 and approved on
November 9, 2006 pursuant to Resolution No. 06-0667. Continued on next page...
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: B-30295
YES Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:__ __ $20 ,000
CIP
\1Sia
If using or recewi g.capi'
Grants
N/A
Final Approvals
(SIGN AND DATE)
Budget ►-i1
Purchasing N/A
Chief - ra va �7
if_isk Management
ept. Director
City Manager
Page 1 of 2
Project Manager: Mike Tyler
Background Information Continued:
This amendment authorizes Pirtle to manage the procurement and installation of artwork at the Little
Haiti Cultural Center. It was originally contemplated that some of the artwork procurement and
installation would be managed by the City, but it has been determined to be more efficient for Pirtle to
maintain responsibility and accountability for all aspects of the construction project. Therefore a lump
sum of $200,000 has been allocated for this service and authorization is being requested to add the scope
and related increase in contract value. $190,000 of the additional funding will be spent directly on the
procurement and installation of artwork with a 5% fee, $10,000, allocated to Pirtle for management
services. The City will maintain a coordination role.
Page 2 of 2
Project Manager: Mike Tyler