HomeMy WebLinkAboutSummary FormDate: 8/27/2007
AGENDA ITEM SUMMARY FORM
FILE ID: 0 ?- d I` Q S
Requesting Department: Public Facilities / Asset Management
Commission Meeting Date: 10/11/2007 District Impacted: 1, 2, 3, 4, and 5
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
II
Other
Subject: Lease Agreement with Miami -Dade County for entering into a new lease for operation of
eight (8) libraries on City -owned property.
Purpose of Item:
A Resolution of the City of Miami Commission, with attachments authorizing the City Manager to
execute a Lease Agreement, in substantially the attached form, with Miami -Dade County for the use
and occupancy of the Properties ("Properties") as library facilities located at 1799 NW 35th Street
(Allapattah Library), 2875 McFarlane Road (Coconut Grove Library), 350 NW 13th Street (Culmer
Library —formerly Dixie Park), 531 NW 62nd Street (Edison Center Library), 430 NE 61 st Street
(Lemon City Library), 2111 SW 19th Street Little (Shenandoah), 160 N.E. 79 Street (Little River
Library) and 5050 West Flagler Street (West Flagler Library), for an initial lease term of fifteen (15)
years, with a maximum of three (3) additional five-year terms, for an annual rent fee of $1 for the
eight libraries combined, commencing on the Effective Date, with terms and conditions more
particularly set forth in the Agreement.
Background Information: See attached
Budget Impact Analysis.
No Is this item related to revenue?
No Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
No Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
Final Approvals
(SIGN AND DATE)
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If using or receiving capital funds
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Chief � �� City Manager,
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Subject: Lease Agreement with Miami -Dade County for entering into a new lease for operation of
eight (8) libraries on City -owned property.
Background Information:
On November 1, 1971 the City of Miami and Miami -Dade County entered into a lease agreement which
provided for Miami -Dade County to lease, operate and maintain ten (10) library facilities from the City.
The term of the agreement was for 30 years and expired on October 31, 2001.
The Miami -Dade Public Library System and the City of Miami have negotiated a new lease agreement
that contains several new provisions that were not included in the original lease and clarified which City
of Miami parcels are leased to Miami -Dade County.
The new lease agreement authorizes the lease of the eight (8) libraries on the following eight (8) City of
Miami parcels: Allapattah Library located at 1799 N.W. 35 Street, Coconut Grove Library located at
2875 McFarlane Road, Culmer Library (formerly named Dixie Park Library) located at 350 N.W. 13
Street, Edison Center Library located at 531 N.W. 62 Street, Lemon City Library located at 430 N.E. 61
Street, Little River Library located 160 N.E. 79 Street, Shenandoah Library located at 2111 S.W. 19
Street and West Flagler Library located at 5050 West Flagler Street. Two of the original parcels were
discontinued as library locations: the Main Library was moved in 1985 to County -owned property;
Grapeland Heights Library was closed by the City of Miami due to the reconstruction plans for
Grapeland Heights Park.
The term of the new lease agreement is for 15 years with the option to extend for a maximum of three
(3) additional five (5) year terms. This lease is exempt from the bidding and rent charge requirements of
Section 29-B of the City Charter since the City is leasing to another governmental entity. The rent fee
to the County is $1.00 per year for all eight libraries combined. The County will be responsible for
payment of all utilities, as well as 100% of the Properties' maintenance as well as replacement needs of
the Properties. Both parties will retain the right to decrease the number of libraries upon approval of
their respective Commissions.
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