HomeMy WebLinkAboutExhibit 2REVENUES
GENERAL REVENUES
SPECIAL EVENTS & MARKETING REVENUES
MAINTENANCE REVENUES
TOTAL REVENUES
EXPENSES
ADMINISTRATIVE EXPENSES
SPECIAL EVENTS & MARKETING EXPENSES
MAINTENANCE EXPENSES
CITY OF MIAMI GRANT
TOTAL EXPENSES
DEPRECIATION EXPENSES
NET INCOME
BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS
TOTAL CAPITAL IMPROVEMENTS
TOTAL NET BUDGET
BOARD DESIGNATED RESERVE FUND
" Projections based on actual and known expenses through Dec 31, 2006
BAYFRONT PARK M4AGEMENT TRUST
OPERATING & CAPITAL BUDGET SUMMARY
FISCAL YEAR 200712008
REQUESTED
BUDGET
FY 07108
S 861,000
S 1,920,000
$ 585,000
$ 3,366,000
$ 733,150
$ 1,399,900
$ 1,232,950
$
S 3,366,000
$
$
$ 3,250,000
8 3,250,000
$
$ 1,000,000
APPROVED PROJECTED APPROVED AUDITED
BUDGET ACTUAL BUDGET ACTUAL
FY 06107 FY 06107 FY 05106 FY 05106
$ 1,075,000 $ 960,000 $ 777,500 $ 900,750
$ 1,780,000 $ 1,860,000 $ 1,901,500 $ 2,783,273
$ 1,095,000 $ 1,360,000 $ 1,085,000 S 1,118,641
S 3,950,000 $ 4,180,000 $ 3,764,000 $ 4,802,664
$ 844,600 $ 609,500 $ 755,500 $ 540,721
$ 1,720,200 $ 1,510,000 $ 1,727,200 $ 1,898,050
8 1,385,200 $ 1,021,000 $ 1,281,300 $ 922,682
$ $ 500,000 $ . e 8 -
S 3,950,000 $ 3,640,500 $ 3,764,000 S 3,361,453
S 8 220,000 $ $ 203,432
8 319,500 8 $ 1,237,779
$ 3,250,000 $ 2,500,000
S 3,250,000 $ 2,500,000
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REVENUES
GENERAL
Casino Income
101 • BOAT DOCK INCOME
107•VALET RENTAL INCOME
109-WAREHOUSE RENTAL INCOME
Other Income
102 - CARRIAGE INCOME
103 • FILM AND VIDEO LOCATION RENTAL
104 • MISCELLANEOUS REVENUES
105 - CONCESSIONS
106•MARQUEE REVENUES
1013 • INTEREST INCOME
110-MIAMI PARKING AUTHORITY MANAGEMENT FEE
111•TETHERED BALLOON INCOM�
TOTAL GENERAL REVENUES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 200712008
Requested
Budget
FY 2007108
S 309,000
3 60,000
S 25,000
S 17,000
S 20,000
20,000
S 140,000
S 270,000
$ 861,000
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 2006107 FY 2006107 FY 2005106 FY 2005106
$: 514,000 $ 514,000 $ 504,000 $ 504,074
36 90,000 $ 90,000 $ 110,000 S 90,000
S 25,000 $ 25,000 3 25,000 S 25,000
Si 18,000 $ 18,000 S 18,000 $ 18,000
$o 17,500 $ 15,000 $ 7,500 $ 12,500
$ 15,500 $ 40,000 $ 8,000 S 33,109
2, 20,000 $ 8,000 3 40,000 $ 1,916
S' 5,000 $ 3 5,000 S
S 100,000 $ 250,000 $ 60,000 $ 216,151
S - $ $ $
SI 270,000 $ $ S
4 1,075,000 $ 960,000 $ 777,500 , $ 900,750
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EXPENSES
ADMINISTRATIVE:
1101 • Executive Director
1102 -Administrative Director
1102.1 Contract, Procurement & Agenda Officer
1103 - Business & Finance Director
1103.1 Bookkeeper
1103.2 • HR 8 Olfice Coordinator
1104 - Administrative Assistant
1105 • Receptionist
1106- Payrolling Costs
1107 - Health 8 Dental Insurance Contribution
1108 - Life Insurance & Disability Contribution
1109 - Executive Retirement Plan Contribution
1109,1- Employees Retirement Plan
1110. Master Planning Implementation Process
1110.1- Grants Writing Service Fees
1111- Misc. Expenses
1112. Computer Supplies 8 Software
1113 - Courier
1114 - Equipment Purchases
1115 • Equipment Rental 8 Maintenance
1116 - Postage
1117 • Printing
1118.Office Supplies
1119 - Telephone, Cell Phone, Pager and Cable Services
1120 - Bank Charges
1121 • Newspaper Public Notices
1122 - Busineu Travel 8 Seminars
1123 • Training & Conference Registration
1124 - Training & Conference Expenses
1125 - Meeting Expenses
1126 • Memberships and Subscriptions
1127 -Busineu Expenses
1128 • Director's Liability Insurance
1129 - Property Insurance
1130 - Premise; Insurance
1130.1- Insurance Deductibles
1131-Amounting Services
1132-Audit
1133 - Marquee Maintenance Contract
1134 - Non Contractual Maintenance
1135 • Contingency Fund
1136. Bad Debt Expenditure
TOTAL ADMINISTRATIVE EXPENSES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2007/2008
Requested
Budget
FY 2007108
S 120,000
S 67,600
S 67,600
S 43,680
S 41,600
S 39,450
S 29,120
S 90,000
S 46,000
5 3,500
S 14,400
S 10,000
S
S 2,500
S 10,000
S 3,500
S 2,500
2,500
S 5,000
S 2,500
S 1,000
S 10,000
S 38,100
S 1,000
5,000
S 1,550
S 1,550
1,000
S 4,000
3,500
S 1,000
S 6,000
S 1,000
S 15,000
S 5,000
25,000
S 12,000
$
$ 733,150
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 2006107 FY 2006107 FY 2005106 FY 2005106
S 120,000 $ 119,00D S 107,000 $ 105,992
$ 80,000 $ $ $
$ 60,000 $ 58,800 $ 57,000 $ 56,000
$ 65,000 $ 55,000 $ 56,000 S 50,42
$ 42,000 $ 37,000 $ 38,000 $ 28,442
S 40,000 $ 36,500 $ 38,000 $ 35.020
$ 38,000 $ 35,000 S 33,000 $ 30,700
$ 28,000 $ 26,000 $ 26,000 $ 22,716
$ 90,000 $ 65,000 $ 81,630 $ 58,575
$ 46,000 $ 30,200 $ 42,000 $ 31,847
3 2,5DD $ 2,400 S 2,500 $ 1,661
$ 15,650 $ 14,300 $ 12,850 $ 12,719
$ 8,750 $ 5,000 $ 7,520 $ 4,504
$ - $ t • $ 40,000 $ -
$ 10,000 ; 1,000 S 10,000 $ 700
$ 10,000 $ 5,000 $ 10.000 $ 987
$ 3,000 $ 3,000 S 3,000 $ 3,099
$ 2,000 $ 2,000 ; 2,000 $ 2,110
$ 5,000 $ 5,000 3 5,000 $ 4,565
$ 7,500 $ 4,000 ; 7,500 $ 3,488
$ 2,200 $ 2,000 $ 2,000 $ 2,034
2,500 $ 1,000 $ 2,500 $ 971
$ 10,000 $ 9.000 $ 10,000 $ 7,775
$ 35,000 $ 35,000 $ 35,000 $ 33,077
$ 1,000 $ 600 ; 1,000 $ 539
$ 7,500 $ 2,000 $ 7,500 $ 1,694
5,000 $ 1,000 $ 10,000 $ 683
5,000 $ 2,000 $ 5,000 $ 318
$ 5,000 $ 500 $ 5,000 $ 15
3 4,000 S 3,200 $ 3,500 $ 2,775
$ 3,000 $ 3,000 $ 3,000 $ 3,230
$ 3,000 $ 500 3 3,000 $ 214
$ 6,000 $ 4.250 $ 6,000 $ 343
$ 15,000 $ 750 $ 1,000 $ 747
$ 15,000 ; 9,500 $ 30.000 $ 4,094
$ 5,000 $ $ 5,000 $
$ - $ 3,500 S
S 25,000 $ 22,000 $ 22,000 $ 20,000
S 12,000 $ 9,000 $ 8,500 $ 8,625
S ; S 3,000 $
S 10,000 $ S 10,000 $
S $ $ $
$ 844,600 $ 609,500 $ 755,500 $ 540,721
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Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2007/2008
EXHIBIT 100 Administration
General Revenue
Casino Revenue
101 Boat Dock Income: proposed $309,000. Use fee based on contractual agreement.
107 Valet Rental Income: proposed $60,000. Use fee based on contractual agreement.
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109 Warehouse Rental Income: proposed $25,000. Use fee based contractual agreement.'
Other Revenue
102 Carriage Income: proposed $00.
103 Film and Video Location Rental: proposed $17,000. Projected revenue based on previous
year' s experience and discussions with film and video professionals.
104 Miscellaneous Revenue: proposed $20,000. Revenue based on previous year' s experience.
105 Concessions: proposed $20,000. Use fee based on potential agreements with park
concessionaires as recommended in the Trust's long range planning sessions.
106 Marquee Revenue: proposed $00.
108 Interest Income: proposed $140,000. Income based on projected revenue from Trust funds
held in interest earning accounts.
110 Miami Parking Authority Management Fee: proposed $00. The inter -local agreement
between the Miami Parking Authority and the Trust was terminated on August 2002.
111 Tethered Balloon Income: proposed S270,000. Use fee based on contractual agreement.
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Administrative Expenses
1101 Executive Director: proposed $120,000. The Executive Director provides overall
management for the Bayfront Park Management Trust.
1102 Administrative Director: proposed $00.
1102.1 Contract, Procurement, and Agenda Officer: proposed $67,600. The Contract,
Procurement and Agenda Officer assists the Executive Director in the management of the Trust,
focusing on contracts with promoters, service providers and concessionaires, compliance with
procurement procedures and liaison with the Citj Agenda Office, and Trust agenda preparation.
1103 Business and Finance Director: proposed $67,600. The Business and Finance Director is
responsible for Bayfront Park's finance, bookkeePing and accounting functions and assists the
Executive Director with the management of the Trust.
1103.1 Bookkeeper: proposed $43,680. The Bookkeeper reports to the Business and Finance
Director and is responsible for daily maintenance of the Trust's financial records.
1103.2 Human Resources and Office Coordinator: proposed $41,600. The Human Resources
and Office Coordinator is responsible for managing all human resources functions of the Trust
and for coordinating office functions.
1104 Administrative Assistant: proposed $39,450. The Administrative Assistant assists the
Contract, Procurement and Agenda Officer with administrative functions for the Trust.
1105 Receptionist: proposed $29,120. The Receptionist is responsible for Bayfront Park's front
office functions.
1106 Pavrolling Costs: proposed $90,000. These funds will be used for the payrolling costs of
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the administrative employees.
1107'Health & Dental Insurance Contribution: proposed $46,000. These funds will be used to
purchase health and dental insurance for Trust administrative employees.
1108 Life Insurance & Disability Contribution: proposed $3,500. These funds will be used to
purchase life and disability insurance for Trust administrative employees.
1109 Executive Director' s Retirement Plan: proposed $14,400. These funds will be used for
the Executive Director' s retirement plan.
1109.1 Employee Retirement Plan: proposed $10,000. These funds will be used for a maximum
3% match to Bayfront Park administrative employees' contributions to a 401A (Excluding the
Executive Director).
1110 Master Planning Implementation Process: proposed $00.
1110.1 Grant Writing Service Fees: proposed $2,500. These funds will be used to pay for grant
writing services for the Trust.
1111 Miscellaneous Expenses: proposed $10,000. These funds will be used for miscellaneous
purchases of goods or services required during the year.
1112 Computer Supplies and Software: proposed $3,500. These funds will be used to purchase
computer supplies and software, as well as associated true -up fees for licensed software.
1113 Courier: proposed $2,500. These funds will be used to procure courier services.
1114 Equipment Purchases: proposed $2,500. These funds will be used to purchase new office
furniture and equipment, including but not limited to computers, facsimile, copiers, scanners,
printers, etc.
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1115 Equipment Rental/Maintenance: proposed $5,000. These funds will be used for office
equipment rental, lease and maintenance contracts.
1116 Postage: proposed $2,500. These funds will be used to purchase postage.
1117 Printing: proposed $1,000. These funds will be used to procure printing services.
1118 Office Supplies: proposed $10,000. These funds will be used to purchase office supplies.
1119 Telephone, Cellular Phone, Pager and Cable Services: proposed $38,100. These funds
will be used to procure telephone, cellular phone, pager and cable television services.
1120 Bank Charges: proposed $1,000. These funds will be used for bank charges.
1121 Newspaper Public Notices: proposed $5,000. These funds will be used for public notices
required by City of Miami procurement procedures.
1122 Business Travel and Seminars: proposed $1,550. These funds will be used to support
Trust and staff business travel and seminars.
1123 Training & Conference Registration: proposed $1,550. These funds will be used for staff
training and professional conference registration.
1124 Training & Conference Expenses: proposed $1,000. These funds will be used for
expenses associated with attendance at training seminars and professional conferences.
1125 Meeting Expenses: proposed $4,000. These funds will be used for expenses associated
with the monthly Board Meetings of the Bayfront Park Management Trust.
1126 Memberships and Subscriptions: proposed $3,500. These funds will be used for
memberships in professional organizations and subscriptions to professional journals.
1127 Business Expenses: proposed $1,000. These funds will cover expenses associated with
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new business development in Bayfront Park, including meals and entertainment.
1128 Director's Liability Insurance: proposed $6,000. These funds will be used to purchase
Directors and Officers Liability Insurance for the, Bayfront Park Management Trust.
1129 Property Insurance: proposed $1,000. These funds will be used to purchase Property
Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fund.
1130 Premises Liability Insurance: proposed $:15,000. These funds enable the Trust to purchase
liability insurance for Bayfront and Bicentennial 'arks.
1130.1 Insurance Deductible: proposed $5,OOO.1 These funds cover the insurance deductible in
the event a claim is paid against the Trust's liability insurance.
1131 Accounting Services: proposed $00.
1132 Audit: proposed $25,000. These funds will be used to procure the annual audit of the
Trust's finances.
1133 Marquee Maintenance Contract: proposed $12,000. These funds will be used for the
marquee sign' s monthly maintenance contract.
1134 Marquee Non -Contractual Maintenance; proposed $00.
1135 Contingency Funds: proposed $00. These funds will be used for any unforeseen expenses
incurred during the year.
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REVENUES
SPECIAL EVENT AND MARKETING:
201- SPECIAL EVENT RENTAL INCOME
202 - VENUE SPONSORSHIP
203 - SPECIAL EVENT SPONSORSHIP
204 • TENT RENTAL
205 - BEER LOCATION FEES
206 - FOOD AND SODA LOCATION FEES
207 • ARTS & CRAFTS LOCATION FEES
208 • SPECIAL EVENT ELECTRICAL
209 - DAY OF SHOW STAFFING
210 - BOX OFFICE PERSONNEL AND MANAGEMENT
211 • SPECIAL EVENT CONTRACTED PERSONNEL
212-SPECIAL EVENT CLEANUP SERVICES
213 - CITY OF MIAMI POLICE
214 - CITY OF MIAMI FIRE
215 • PARKING SPACE RENTAL
216•SPECIAL EVENT EQUIPMENT RENTAL
217-FOURTH OF JULY
218 - FOURTH OF JULY CITY SERVICES
220 - MISCELLANEOUS SERVICES
221- PARK DAMAGE - EVENTS
222- SPECIAL EVENT GRANTS
TOTAL SPECIAL EVENT REVENUES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 200712008
Requested
Budget
FY 2007108
S 475,000
-
$ 100,000
3 200,000
$ 25,000
3 35,000
S 15,000
S 25,000
S 2,500
S 300,000
S 200,000
S 200,000
$ 100,000
3 2,500
$ 10,000
S 50,000
S 100.000
S 20,000
S 60,000
$ 1,920,000
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 2006107 FY 2006107 FY 2005106 FY 2005106
S 420,000 S
S 100,000 S
S 200,000 S
$ 25,000 3
3 30,000 $
S 10,000 $
S 25,000 $
3 2,500 S
S•S
S 250,000 S.
3 150,000 $
S 200,000 $
S 100,000 S
S 2,500 S
$ 10,000 3
S 75,000 $
S S
S 100,000 S
S 20,000 S
S 60,000 S
500.000 S 420,000 S 727,076
$ - S
20,000 3 200,000 S 15,000
200,000 S 200,000 S 211,779
25,000 S 22,000 $ 26,0�0 p
35,000 $ 25,000 3 38,A 5
10,000 3 7,000 3 7,075
20,000 S 18,000 3 16,100
2,000 S 2,000 3 1,580
S S .
270,000 3 195,000 3 310,829
180,000 $
100,000 S 216,711
230,000 S 200,000 S 324,887
120,000 3 100,000 3 162,038
10,000 3 2,500 S -
10,000 3
10,OD0 S 12,865
50,000 $ 75,000 $ 25,000
- S S
90,000 $ 251
50,000 S 564,207
8,000 3 15,000 S 87,578
80,000 $ 60,000 3 35,663
$ 1,780,000 $ 1,860,000 $ 1,901,500 $ 2,783,273
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EXPENSES
SPECIAL EVENT AND MARKETING :
2201- Event Coordinator
2203 • Marketing & Special Event Assistant
2204 • Marketing Director
2205 • Special Event Payroling Cost
2206 • Health & Dental Insurance Contribution
2206.1- Employees Retirement Plan
2207 - Day of Show Staffing
2208 - Special Event Contracted Personnel
2209. Box 011iice Personnel and Management
2210 • Special Event Electrical Services
2211 - City of Miami Fife Rescue Services
2212- City o1 hkami Police
2213 • Special Event Cleanup Services
2214 • Parking Space Rental
2215 - Special Event Equipment Purchase
2216 • Special Event Tent Rental
2217 - Special Event Equipment Rental
2218 • BPMT Sponsored Events
2218.1- BPMT Sponsored Nonprofit Community Events
2218.2 - BPMT Sponsored Holiday Events
2218.3- BPMT Sponsored New Years Eve
2219 • Fourth of July
2220 - Fourth of July City Services
2221- Insurance
2222 - Websile Production and Design
2222.1- Event booking Software
2223 - Websile Hosting, Revision and Maintenance
2224 - Marketing Opportunity Fund
2225 - Print Advertising
2226 -Broadcast Advertising
2227 • Design & Graphics
2228 - Photographic and Video Services
2229 - Printing of Brochure and Promoters Packet
2230 - Promotional
2231- Special Event Miscellaneous Expenses
2232 - Special Event Dltmages
TOTAL SPECIAL EVENT EXPENSES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 200712008
Requested
Budget
FY 2007108
S 62,400
S
S 78,000
S 20,000
S 20,000
S 5,000
S 40,000
S 210,000
S 24,500
S 18,000
S 100,000
S 200,000
S 120,000
S 2,500
S -
S 150,000
S 40,000
S 60,000
S
S 150,000
S 25,000
S
S 3,500
S 10,000
S 15,000
S
S 7,000
5 4,500
5 4,500
S 30,000
5
S 1,399,900
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 200610T FY 2006/07 FY 2005106 FY 2005106
$ 60,000 S 51,000 S 50,000 S 49,059
$ 40,000 S 33,000 S 35,000 S 24,231
S 75,000 S 61,000 $ 56,000 S 56,000
S 15,000 S 12,000 S 14,000 S 10,224 a
S 18,000 $ 16,000 S 18,000 S 12,4�
$ 4,200 S 3,000 S 4,200 S 3,150
S 35,000 $ 45,000 $ 35,000 S 45,190
S 210,000 S 200,000 S 195,000 S 352,319
S 24,500 S 18,000 S 24,500 S 18,076
$ 18,000 S 17,000 S 18,000 S 13,506
$ 100,000 S 120,000 S 100,000 S 162,651
S 200,000 S 240,000 S 230,000 S 365,809
$ 120,000 S 140,000 $ 100,000 $ 184,685
S 2,500 S 2,500 S 2,500 S 2,800
$ 5,000 S $ 5,000 S
S 150,000 S 150,000 S 150,000. S 160,035
S 40,000 S 30,000 S 40,000 $ 70,220
S 60,000 S 60,000 S 250,000 S 174,178
S 100,000 $ 30,000 S 120,000 S 30,610
$ 50,000 S 16,500 $ S
S 150,000 S 145,000 S S
S 75,000 S 40,000 S 75,000 $ 33.224
S 50,000 $ 40,000 $ 50,000 S 37,580
S 3,000 S $ 3,000 S -
S - $ $ - S
S 7,500 S $ 7,500 S -
$ 3,500 $ 2,000 $ 2,500 $ 1,881
S 20,000 $ 5,000 S 30,000 $ 4,500
S 16,000 $ 10,000 S 17,000 $ 10,878
S 5,000 S $ 5,000 S -
S 10,000 $ 3,000 S 8,000 S 2,208
S 6,000 $ 2,000 S 5,000 S 1,815
$ 12,000 $ - S 12,000 S -
S 5,000 $ 3,000 S 5,000 S 3,018
S 30,000 $ 15,000 $ 45,000 $ 67,775
$ - $ - $ 15,000 $ -
S 1,720,200 S 1,510,000 $ 1,727,200 S 1,898,050
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Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2007/200fi
EXHIBIT 200 Special Event and Marketing
Revenue
201 Event Rental Income: proposed $475,000. Rental income reflects a projected 60-date event
calendar.
202 Venue Sponsorship: proposed $00. Staff isyursuing a new venue sponsor.
203 Special Event Sponsorship: proposed $100,000. Special Event Sponsorship is based on
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projected joint events to be done by the Trust, wiIich would attract additional outside sponsorship.
204 Tent Rental: proposed $200,000. Tent rental revenue is based on a projected 60 events
scheduled in Bayfront Park in 2007/2008.
205 Beer Location Fees: proposed $25,000. Beer Location Fees revenue is based on a projected
60 events scheduled in Bayfront Park in 2007/2008.
206 Food and Soda Location Fees: proposed $35,000. Food and Soda Location Fees revenue is
based on a projected 60 events scheduled in Bayfront Park in 2007/2008.
207 Arts & Crafts Location Fees: proposed $15,000. Arts & Crafts Location Fees revenue is
based on a projected 60 events scheduled in Bayfront Park in 2007/2008.
208 Special Event Electrical: proposed $25,000'. Special Event Electrical revenue is based on a
projected 60 events scheduled in Bayfront Park in 2007/2008.
209 BPMT Show Staffing_ proposed S2,500. BPMT Show Staffing revenue is based on events
scheduled in Bayfront Park in 2007/2008 where event staff charges are not included in rental fees.
210 Box Office Staff and Management: proposed $00. Box Office Staff and Management are
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included in rental fees.
211 Special Event Contracted Services: proposed $300,000. Special Event Contracted Services
are security and parking personnel required at all Trust hosted events. The revenue is based on a
projected 60 events scheduled in Bayfront Park in 2007/2008.
212 Special Event Clean -Up Services: proposed $200,000. Special Event Clean -Up Services
revenue is based on a projected 60 events scheduled in Bayfront Park in 2p07/2008.
213 City of Miami Police: proposed $200,000. ri City of Miami Police revenue is based on,a
projected 60 events scheduled in Bayfront Park in 2007/2008.
214 City of Miami Fire: proposed $100,000. dity of Miami Fire revenue is based on a projected
60 events scheduled in Bayfront Park in 2007/2008.
215 Parking Space Rental: proposed $2,500. This revenue represents fees charged to promoters
for additional parking locations rented from City of Miami Department of Off -Street Parking.
216 Special Event Equipment Rental: proposed $10,000. Special Event Equipment Rental
revenue is based on a projected 60 events scheduled in Bayfront Park in 2005/2006.
217 Fourth ofJuly: proposed $50,000. Revenue represents income from the Trust' s annual July
4th celebration.
218 Fourth ofJuly City Services: proposed $00. The City of Miami no longer provides police,
fire rescue and solid waste services for the Trust' s annual July 4th celebration.
220 Miscellaneous Services: proposed $100,000. Represents income from various services Trust
provides promoters outside of those Listed above.
221 Park Damage - Events: proposed $20,000. Represents fees charged to promoters for
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damages in Bayfront or Bicentennial Parks resulting from Special Events.
222 Special Event Grants: proposed $60,000. Figure represents amount to be generated through
grant applications for Trust sponsored special events.
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Special Event and Marketing Expenses
2201 Event Coordinator: proposed $62,400. The Event Coordinator is responsible for special
event related activities undertaken by the Trust. ,
2203 Marketing & Special Event Assistant: proposed $00. The Event Assistant will provide
assistance for marketing & special events at Bayfront & Bicentennial Parks.
2204 Marketing Director: proposed $78,000. The Marketing Director is, responsible for
increasing awareness of and facility rentals for the Trust.
2205 Payrolling Costs: proposed $20,000. Thee funds will be used for the payrolling costs of
the Special Event employees.
2206 Health & Dental Insurance Contribution: proposed $20,000. These funds will be used to
purchase health, dental, life and dismemberment (insurance for Trust Special Event and Marketing
employees.
2206.1 Employee Retirement Plan: proposed $5,000. Funds will be used for a maximum 3%
match to full time Bayfront Park special event and marketing employees' contributions to a 401A.
2207 Day of Show Staffing: proposed $40,000. These funds will be used to pay staff needed for
set-up, teardown and maintenance of events.
2208 Special Event Contracted Personnel: proposed $210,000. These funds will be used to
pay contracted personnel who provide special event parking and security services, as well as
Alcohol ID wrist banding personnel.
2209 Box Office Personnel and Management: proposed $24,500. These funds will be used to
pay box office and ticket auditing crew.
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2210 Special Event Electrical Services: proposed $18,000. These funds will be used to pay the
Trust' s certified electrician, who is required on -site during all special events to connect house
power to the promoter's equipment, and these fees are charged back to the promoter.
2211 City of Miami Fire Rescue Service: proposed $100,000. Fire Rescue Service is required
at all special events to ensure the safety and well ,being of park visitors.
2212 City of Miami Police: proposed $200,000: City of Miami Police representatives are
required at al( special events to ensure the securiti and well-being of park visitors.
2213 Event Cleanup Services: proposed $120,0p0. These funds will be used to pay during -event
and after -event cleaning contractor.
2214 Parking Space Rental: proposed $2,500. These fees will be used to obtain additional
parking locations, as needed, from the City of Miami Department of Off Street Parking.
2215 Special Event Equipment Purchase: proposed $00.
2216 Special Event Tent Rental: proposed $150,000. These funds will be used to rent tents,
tables, chairs, lights, side -walls and table skirts from the Trust' s tent contractor.
2217 Special Event Equipment Rental: proposed $40,000. These funds will be used to rent
equipment from various vendors required for special events.
2218 BPMT Sponsored Events: proposed $60,000. These funds will be used to sponsor various
community events supported and approved by the Bayfront Park Management Trust.
2218.1 BPMT Sponsored Nonprofit Community Events: proposed $00. These funds will be
used to sponsor various non-profit and for -profit community based events through direct grants
generally not to exceed S5,000 per event.
15
2218.2 BPMT Sponsored Holiday Events: proposed $00. These funds will be used for the
production costs of the Holiday Tree and Menorah events.
2218.3 BPMT Sponsored New Year's Eve: proposed $150,000. These funds will be used for the
production costs of the Trust' s annual New Year's Eve celebration.
2219 Fourth ofJuly: proposed $25,000. These funds will be used for the production costs of the
Trust' s annual July 4th celebration.
2220 Fourth ofJuly City Services: proposed $00. This expense represents the cost of City of
Miami services, police, fire rescue, trash removal, for the Trust' s annuaI July 4th celebration.
2221 Insurance: proposed $00.
2222 Website Design and Production: proposed $00.
2222.1 Event Booking Software: proposed $00. These funds will be used to acquire an event
booking software.
2223 Website Hosting, Revision and Maintenance: proposed $3,500. These funds will be used
to pay for website hosting, necessary revisions and maintenance services for the Bayfront Park
Management Trust website.
2224 Marketing Opportunity Fund: proposed $10,000. These funds will be used to undertake
special events, promotions, or other marketing opportunities to further increase the Trust's
services to the community.
2225 Print Advertising: proposed $15,000. These funds will be used to purchase print
advertising to support Trust sponsored events, or to promote Bayfront Park as a desirable
destination for the general public, as well as event planners and promoters.
16
2226 Broadcast Advertising: proposed $00. These funds will be used to purchase broadcast
advertising to support Trust sponsored events, or to promote Bayfront Park as a desirable
destination for the general public, as well as event planners and promoters.
2227 Design and Graphics: proposed $7,000. 'these funds will be used to contract with a
designer to create brochures and packets to support Bayfront Park Management Trust sponsored
events, or to promote Bayfront Park as a desirable destination for the general public, as well as
event planners and promoters.
2228 Photographic and Video Services: proposed $4,500. These funds will be used to
purchase and develop film and contract with photographers and videographers to document events
at Bayfront Park.
2229 Brochure and Promoter' s Packet Printing: proposed $00. These funds will be used to
contract with a firm to print Bayfront Park brochures and promoter's packets.
2230 Promotional: proposed $4,500. These funds will be used to purchase promotional items,
which promote Bayfront Park as a desirable destination for the general public, as well as event
planners and promoters.
2231 Special Event Miscellaneous Expenses: proposed $30,000. These funds will be used to
make miscellaneous purchases that arise in the course of doing special events.
2232 Special Event Damages: proposed $00.
17
REVENUES
MAINTENANCE:
301 - CITY CONTRIBUTION
302-HURRICANE REIMBURSEMENT
303•GRANTS
304 • FPL FOUNTAIN CONTRIBUTION
305 - Miss CURRY GIFT TO CHALLENGER MEMORIAL
306 - CITY CONTRIBUTION FOR CAPITAL IMPROVEMENT
308 - LEE it TINA HILLS CONTRIBUTION
TOTAL MAINTENANCE REVENUES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YR 200712008
Requested
Budget
FY 2007108
S 585,000
S
S
$ 585,000
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 2006107 FY 2006107 FY 2005106 FY 2005106
$ 1,085,000 $ 1,085,000 $ 1,085,000 $ 1,085,000
; $ $ $ 29,171
$ $ $
$ - $ $ $
S 10,000 $ $ $ 4,470
S - $ - $ $
S S 275,000 $ $
$ 1,095,000 $ 1,360,000 $ 1,085,000 $ 1,118,641
18
EXPENSES
MAINTENANCE:
3301 -Park Maintenance Supervisor
3302- Maintenance Assistant I
3303 • Maintenance Assistant II
3304 - Maintenance Assistant III
3305- Maintenance Assistant IV
3305.1- Maintenance Assistant V
3305.2 • Maintenance Assistant VI
3305.3 • Maintenance Assistant VII
3306 - Turf and Irrigation Specialist
3307 - Payrolling Cost
3307.1- Maintenance Department Overtime
3308 • Health and Dental Insurance Contribution
3308.1 • Employees Retirement Plan
3309 - Challenger Memorial Flower Maintenance
3310 - Architectural Advisor
3311 - Architectural Advisor Special Projects
3312 - Turf Replacement
3313 - New Landscape Plants
3314 - Bicentennial Park Mowing
3315 - Bicentennial Park Fence and Site Improvements
3316 - Bougainvillea Trimming
3317 • Exterminator
3318 - Fertilizer & Chemicals
3319 - Signage
3320 - General Park Contractor
3321.Office Cleaning & Maintenance Services
3322 - Pressure Cleaning
3323 - Ticket Trailer Maintenance - Purchase
3324 • Painting and Accessories
3325 - Uniforms
3326 - Park Vehicle Maintenance and Repair
3327 - Purchase o1 a New Closed Van
3328 • Equipment Leasing and Rentals
3328.1 • Equipment Purtdnase
3328.2 • Equipment Repairs
3329 - Misceeaneors Supplies
3330 • Gator Maintenance and Repairs
3331- Park Electrician Ongoing Maintenance
3332 • lift Station and Pump Service Contract
3333 - Electrical Maintenance Materials
3334 • Bulbs, Rxlures and Poles
3335 - AS Conditioner Replacement Cost
3336 - Air Conditioning Maintenance Contract
3337 • Alarm Monitoring Services •
3338 - Dade County Water and Sewer
3339 - FPL Utilities
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 200712008
Requested
Budget
FY 2007108
S 72,800
5 41,600
S 41,600
$ 36,300
S 36,300
$ 28,000
$
S 49,350
S 30,000
$ 35,000
$ 46,000
S 10,000
S
$
$ -
S 7,500
S 10,000
S 3,500
S
S 10,000
S 20,000
S 4,500
S 70,000
$ 15,000
S 6,000
S 10,000
$ 5,000
S 8,000
S
S 4,000
S 4,000
S 8,000
S 7,500
S 6,000
S 25,000
S 4,000
S 10,000
S 10,000
S 10,000
S 5,000
$ 4,000
S 60,000
S 140,000
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 2006107 FY 2006107 FY 2005106 FY 2005106
S 70,000 $ 58,000 $ 52,000 S 52,000
$ 40,000 S 34,000 $ 36,300 S 33,094
S 40,000 $ 34,500 S 36,300 $ 33,972
$ 35,000 S 29,000 $ 30,250 S 27,67% u
$ 35,000 S 31,000 S 30,250 S 28,31 f
$ 27,000 S 25,000 S 23.500 S 18,938
$ 29,000 • $ $ 26,400 S
S 29,000 S S - S •
S 47,000 S 40,000 S 42,500 S 35,511
S 24,000 S 23,000 S 24,000 S 22,211
$ 35,000 $ 30,000 $ 30,000 S 33,118
S 42,000 S 37,000 S 42,000 S 26,853
$ 8,500 S 5,500 S 8,350 S 5,230
$ 10,000 S S $ 4,470
S S $ 50,000 $
S • 3 - $ - S -
$ 7,500 3 2,000 S 5,000 $ 1,640
$ 12,000 S 2,500 S 12,000 S 2,492
S 20,000 S 15,000 S 16,000 S 13,380
$ 15,000 $ 10,000 S 15,000 $ 10,665
S - S - $ - $ -
S 6,000 S 5,000 S 6,000 $ 4,980
S 20,000 S 15,000 S 20,000 S 13,302
$ 4,500 S 3,000 S 4,500 S 3,253
$ 70,000 $ 65,000 S 65,000 S 49.952
$ 15,000 S 10,000 $ 15,000 S 10,221
$ 6,000 $ 2,000 S 2,000 S 779
S - $ - $ . S -
$ 1 10,000 S 8,000 $ 8,000 $ 4,796
$ 5,000 S 3,000 $ 4,000 S 2,419
S 8,000 $ 5,000 S 5,000 S 4,205
S - S $ - $
S 8,000 S 2,000 S 8,000 S 1,247
$ 10,000 $ 2,000 $ 4,000 S 2,018
$ 8,000 $ 5,000 $ 8,000 S 9,744
$ 10,000 S 5,000 S 10,000 S 5,120
$ 6,000 S 3,500 $ 5,500 $ 3,611
$ 25,000 S 22,000 $ 17,000 S 24,684
$ 4,000 S 1,500 $ 4,000 $ 1,730
$ 10,000 S 5,000 S 10,000 S 3,062
S 15,000 S 14,000 S 10,000 S 1,276
$ 10,000 S 3,000 $ 10,000 S 2127
$ 5,000 $ 3,000 5 5,000 S 2,750
$ 3,500 $ 3,500 5 3.500 $ 2,924
S 60,000 S 50,000 $ 80,000 $ 44.769
S 140,000 $ 140,000 $ 120,000 $ 129,740
19
EXPENSES
MAINTENANCE:
3340 • Trash Removal Fee
3341- Private Trash Hauling
3342 • Maintenance of Trash Compactor
3343- New Garbage Barrels
3344 • Park Vehicle Insurance
3345 - Chemicals
3346 • Cleaning Supplies - Other
3346.1- Trash Bags
3346.2 - Hand Towels
3346.3- Toiet Tissue
3346.4 • Hand Soap
3347 - Tool Purchases
3347.1- Fuel
3348 - Miscellaneous
3349 - General Plumbing Repair and Maintenance
3350 • Maintenance of Irrigation Pumps
3351- Turf and Irrigation Supplies
3352 - Private Security
3353 - Purchase of Hand Radios
3354 - Maintenance and Repair of Hand Radios
3355 - Maintenance Safety Training
3356 - Fac lites Cleaning Contractor
3357 - Infrastructure SWdes & Expenses
LASER TOWER :
4401- Contractua/ Services
4402 • Computer Repairs
4403 • Electrical Services
4404 - Laser Tube Replacement
4405 - Water Sealing
FOUNTAIN :
5501- Fountain Contract and Services
5502 - Computer Maintenance
5503 - Chemicals
5504 - Filler and Screens
5505 - Miscellaneous Maintenance
TOTAL MAINTENANCE EXPENSES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 200712008
Requested
Budget
FY 2007108
S
S
3
S
4,000
1,500
S 12,500
S
S 1,000
S 15,000
S 2,500
S 2,500
S 2,500
S 1,000
S 20,000
S 3,000
S 6,000
S 2,500
S 16,000
S 140,000
S 1,000
S 3,000
S 90,000
S
S 5,000
S
S 10,000
$ 1,232,950
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 2006107 FY 2006107 FY 2005106 FY 2005106
S 5,000 $ 2,000 S 5,000 S 1,413
9 - $ S S -
1 - $ $ $
2,000 S 1,000 $ 2,000 S
9 12,500 $ 10,000 S 8,500 $ 8,724
3 - $ - $ $
3 700 $ - ' S 700 S
S 12,000 S 6,000 S 3300 S 5,988
S 2,500 S 1,00b S 1,500 S 783
S 2,500 S 1,000 S 1,500 S 897
3 2,000 S 500 S 1,000 $ 360
2,500 S 500 S 2,000 • S 56
17,000 $ 15,000 S 7,250 S 12,610
S 6.000 S 2,000 S 6,000 S 1,606
I
1 6,000 S 3,000 S 5.000 S 2.554
2,500 S 500 S 2,500 S
j 16,000 $ 12,000 S 8,000 S 12,146
S 140,000 $ 120,000 S 110,000 S 91,542
$ $ - S S
S 1,000 S 500 S 2,500 S 1,223
S 3,000 S 2,000 $ 3,000 S 1,154
S 120,000 S 60,000 S 95,000 S 56,458
S S $ 65,000 $ 13,522
S S S S
S S S S
S S S S
S S S S
S S S S
S 30,000 S 20,000 S 30,000 S 19,800
S - $ $ $ -
S 7,000 S 7,000 $ 7,000 S 6,960
S - S - S S
t 10,000 $ 5,000 $ 10,000 S 5,813
$ 1,385,200 E 1,021,000 S 1,281,300 $ 922,682
20
Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2007/2008
EXHIBIT 300 Maintenance
Maintenance Revenue
301 City Contribution: proposed $585,000. Tbis figure represents City of Miami contribution to
Bayfront Park Management Trust.
302 Hurricane Reimbursement: proposed $OOi Line item is included in, the budget in the event
of a hurricane.
303 Grants: proposed $00.
304 FPL Fountain Contribution: proposed sob. This revenue represents annual FPL
contribution to support the electricity usage of the Mildred and Claude Pepper Fountain.
305 Curry Gift to Challenger Memorial: proposed $00. This figure represents the estimated
amount contributed by Lamar Louise Curry for replanting at the Challenger Memorial.
306 City Contribution for Capital Improvements: proposed $00. The administration projects
$00 from the City of Miami for capital improvements in FY 2007/2008.
21
Maintenance Expenses
ti
3301' Park Maintenance Supervisor: proposed $72,800. The Park Maintenance Supervisor is
responsible for the management and coordination of all maintenance crews and related activities
of the Trust.
3302 Maintenance Assistant I: proposed $41,600. The Maintenance Assistant I reports to the
Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park.
3303 Maintenance Assistant II: proposed $41,600. The Maintenance Assistant II reports to the
Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park.
3304 Maintenance Assistant III: proposed $36,300. The Maintenance Assistant III reports to
the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront
Park.
3305 Maintenance Assistant IV: proposed $36,300., The Maintenance Assistant IV reports to
the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront
Park.
3305.1 Maintenance Assistant V: proposed $28,000. The Maintenance Assistant V reports to
the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront
Park.
3305.2 Maintenance Assistant VI: proposed $00. The Maintenance Assistant VI reports to the
Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park.
3305.3 Maintenance Assistant VII: proposed SOO. The Maintenance Assistant VII reports to
the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront
22
Park.
3306 Turf & Irrigation Specialist: proposed $49,350. The Turf & Irrigation Specialist reports
to the Park Maintenance Supervisor, and works to ensure the health and vitality of the flora in
Bayfront Park.
3307 Pavrolling Costs: proposed $30,000. These funds will be used for the payrolling costs of
the Maintenance Department employees.
3307.1 Maintenance Department Overtime: proposed $35,000. These funds will be used for
overtime hours worked by the Maintenance Department employees necessary for maintaining
Bayfront and Bicentennial Parks.
3308 Health and Dental Insurance Contribution: proposed $46,000. These funds will be used
to purchase health, dental, life and dismemberment insurance for the Maintenance Department
employees.
3308.1 Employee Retirement Plan: proposed $10,000. These funds will be used for a maximum
3% match to Bayfront Park maintenance employees' contributions to a 401A.
3309 Challenger Memorial Flower Maintenance: proposed $00.
3310 Architectural Adviser: proposed $00.
3311 Architectural Adviser - Special Projects: proposed $00.
3312 Turf Replacement: proposed $7,500. These funds will be used to purchase replacement
turf on an as needed basis.
3313 New Landscape Plants: proposed $10,000. Theses funds will be used to replace damaged
or dying plants as needed.
23
3314 Bicentennial Mowing Services: proposed'$00. These funds will be used to mow
Bicentennial Park once per month December through April and twice per month March through
November.
3315 Bicentennial Fence and Site Improvements: proposed $3,500. These funds will be used
to maintain the fence surrounding Bicentennial Park, the newly installed soccer field, and
additional site improvements necessary to increase its usage.
3316 Bougainvillea Trimming: proposed $00.
3317 Exterminator: proposed $10,000. These funds will be used for a contract exterminator, to
keep rodents and insects to a minimum in Bayfrdnt Park.
3318 Fertilizer & Chemicals: proposed $20,000. These funds will be used to fertilize the turf,
palms, shrubs and deciduous trees in Bayfront and Bicentennial Parks.
3310 Signage: proposed $4,500. These funds will be used to continue the informational and
directional signage program in Bayfront Park.
3320 General Park Contractor: proposed $70,000. These funds will be used to contract with a
City of Miami approved General Contractors for, necessary and ongoing repairs required to
maintain Bayfront Park.
3321 Office Cleaning & Maintenance: proposed $15,000. These funds will be used to contract
a cleaning service provider to clean the Bayfront Park Offices.
3322 Pressure Cleaning Equipment Maintenance: proposed $6,000. These funds will be used
to maintain pressure and steam cleaners owned by the Trust.
3323 Ticket Trailers Maintenance and Purchase: proposed SOO.
24
3324 Painting & Accessories: proposed $10,000. These funds will be used to maintain Bayfront
II
Park' s structures.
3325 Uniforms: proposed $5,000. These funds are used to purchase and maintain uniforms for
the park maintenance staff.
3326 Park Vehicle Maintenance and Repairs: proposed $8,000. These funds will be used for
routine maintenance and repairs of the Park's pick-up trucks. This will include tires, tune-ups and
complete vehicle maintenance.
3327 Purchase of New Closed Van: proposed $00.
3328 Equipment Leasing & Rentals: proposed $4,000. These funds will cover costs to lease
and/or rent equipment associated with Park upkeep and maintenance.
3328.1 Equipment Purchase: proposed $4,000. These funds will cover the cost of a wide range
of equipment purchases (under $750) necessary for the ongoing maintenance of Bayfront and
Bicentennial Parks.
3328.2 Equipment Repairs: proposed $8,000. These funds will cover the cost of a wide range of
I �
equipment. repairs necessary for the ongoing maintenance of Bayfront and Bicentennial Parks.
3329 Miscellaneous Supplies: proposed $7,500. These funds will allow designated staff
members to purchase miscellaneous supplies as the need arises.
3330 Gator Maintenance & Repairs: proposed $6,000. These funds will be used for
maintenance and repair of the Trust's five John Deere Gators.
3331 Park Electrician Ongoing,Maintenance: proposed $25,000. These funds will be used to
allow the park electrician to develop and maintain maintenance and upgrade schedule of the
25
park' s electrical system.
3332 Lift Station and Pump Service Contract: proposed $4,000. These funds would be used
to enter into a maintenance contract with a local pump service company to maintain Bayfront
Park' s lift stations and pit pumps.
3333 Electrical Maintenance Materials: proposed $10,000. These funds will be used to
purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront
Park electrical system. This will cover most fixtures within park buildings -- administrative
offices, service buildings, maintenance buildings, and the amphitheater. Fluorescent bulbs,
standard incandescent bulbs, wall duplex receptacles, single -pole switches, cover plates, and
small -amperage fuse breakers are the only materials involved.
3334 Bulb Fixtures & Poles: proposed $10,000. These funds will be used to replace burnt out
bulbs and damaged and missing electrical poles in Bayfront Park.
3335 Air Conditioner Replacement Cost: proposed $10,000. These funds will be used to
purchase new air conditioning units for the Light Tower and the Fountain Control Booth.
3336 Air Conditioning Maintenance Contract: proposed $5,000. These funds will be used to
enter into a service contract with a vendor to provide air conditioning maintenance in the park' s
administrative offices, amphitheater, laser tower, fountain booth and south end service building.
3337 Alarm Monitoring Services: proposed $4,000. These funds will be used for alarm
monitoring services in the admiriistlative offices, the fountain control booth and the south end
service building.
3338 Miami -Dade County Water and Sewer: proposed $60,000. These funds will be used for
26
all water and sewage services supplied by Miami -Dade County Water & Sewer Department.
3339 FP&L Utilities: proposed $140,000. These funds will be used to purchase electrical
services from FP&L.
3340 Trash Removal Fee: proposed $4,000. These funds will cover costs imposed by the city to
transport trash from the park to appropriate disposal sites.
3341 Private Trash Hauling: proposed $00.
3342 Maintenance of Trash Compactor: proposed $00.
3343 New Garbage Barrels: proposed $1,500. ;These funds will be used to purchase new plastic
garbage barrels for Bayfront Park.
3344 Park Vehicle Insurance: proposed $12,5d0. These funds will be used to purchase
insurance for the Park' s trucks.
3345 Chemicals: proposed $00.
3346 Cleaning Supplies: proposed $1,000. These funds will be used to purchase cleaning
supplies and other materials needed to keep the park' s administrative offices clean.
3346.1 Trash Bags: proposed $15,000. These funds will be used to purchase trash bags for all
park needs.
3346.2 Hand Towels: proposed $2,500. These funds will be used to purchase hand towels for
use in park' s restrooms.
3346.3 Toilet Tissue: proposed $2,500. These funds will be used to purchase toilet tissue for use
in park' s restrooms.
3346.4 Hand Soap: proposed $2,500. These funds will be used to purchase hand soap for use in
27
park' s restrooms.
334'i Tool Purchases: proposed $1,000. These funds will be used to purchase all tools necessary
to maintain Bayfront Park. This includes hand or power tools needed for routine maintenance.
3347.1 Fuel: proposed $20,000. These funds will be used to purchase fuel for park' s vehicles
and power equipment.
3348 Miscellaneous: proposed $3,000. These funds will be used for emergency purchases of
non -line item goods or services essential to the Bayfront Park Management Trust's operation.
3349 General Plumbing Repair and Maintenance: proposed $6,000. These funds will be used
for plumbing repair and maintenance throughout Bayfront Park, all restrooms, toilets, sinks, and
showers in the amphitheater, south end service building, light tower complex, and administrative
offices._
3350 Maintenance of Irrigation Pumps: proposed $2,500. These funds will be used to maintain
the Park' s irrigation pumps, located in the pump station adjacent to the Mildred & Claude Pepper
Fountain and the south end service building,
3351 Turf and Irrigation Supplies: proposed $16,000. These funds will be used to maintain and
upgrade Bayfront and Bicentennial Parks' turf and irrigation system.
3352 Private Security: proposed $140,000. These funds will be used to hire private security,
from an existing City of Miami contractor, to provide 24-hour security in Bayfront Park.
3353 Purchase of Hand -Radios: proposed $00.
3354 Maintenance and Repair of Hand -Radios: proposed $1,000. These funds will be used to
maintain newly purchased two-way radio system, for use by park staff and for rental to promoters.
28
3355 Maintenance Safety Training: proposed $3,000. These funds will be used for safety
training classes for the park's maintenance staff.
3356 Facilities Cleaning Contractor: proposed $90,000. These funds will be used to contract a
maintenance company for daily cleaning of Bayfront and Bicentennial Parks.
3357 Infrastructure Studies and Expenses: proposed $00.
Light Tower
4401 Laser Tower Contracted Services: proposed $00.
4402 Computer Repairs: proposed $00.
4403 Electrical Services: proposed $00.
4404 Laser Tube Replacement: proposed $00.
4405 Laser Tower Water Sealing: proposed $00.
Mildred & Claude Pepper Fountain
5501 Fountain Maintenance Service Contract: proposed $00. These funds will be used to
continue the fountain maintenance service contract for the operation of the Mildred and Claude
Pepper Fountain in Bayfront Park.
5502 Fountain Computer Maintenance: proposed $00.
5503 Chemicals: proposed $5,ob0.' These funds will be used to purchase chlorine for the
Mildred and Claude Pepper Fountain in Bayfront Park.
5504 Filters and Screens: proposed SOO.
29
5505 Miscellaneous Maintenance: proposed $10,000. These funds will be used for unforeseen
{
expenses associated with the Mildred and Claude Pepper Fountain in Bayfront Park.
•
30
BAYFRONT PARK
MANAGEMENT TRUST
CAPITAL IMPROVEMENT BUDGET
FISCAL YE4 R 2007/2008
BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS
FIXED ASSETS & LAND IMPROVEMENTS
Challenger Memorial Lighting & Park Relighting
10% Contingency
Promenade Rehabilitation
10Y. Contingency
Rehabilitation of Rock Garden
10Y. Contingency
Purchase of Eked Assets
LONG RANGE PLANNING CAPITAL IMPLEMENTATION
Park Pathways
Park Signage & Furnishings
Park Tree Canopy Expansion
Park Design
TOTAL CAPITAL IMPROVEMENTS
BAYFRONT PARK MANAGEMENT TRUST
CAPITAL BUDGET
FISCAL YEAR 200712008
32
Requested
Budget
FY 2007108
S 3,250,000
S 500,000
f 50,000
f
f 1,500,000
f 150,000
f 75,000
S 175,000
S 225,000
S 175,000
S 400,000
f 3,250,000
Bayfront Park Management Trust Capital Improvement Budget
Notes to Proposed Budget for 2007/2008
EXHIBIT 600
Board Designated Capital Improvement Fund: $3,250,000
Expenses
Fixed Assets and Land Improvements
Challenger Memorial Lighting & Park Relighting: proposed $500,000. These funds will be
used to create and install a lighting package for the entire park with a partidular focus on the
Challenger Memorial. 10% contingency proposed $50,000.
Rehabilitation of Bayfront Park Rock Garden; proposed $1,500,000. These funds will be
used to renovate and rehabilitate the Bayfront Pak Rock Garden, which dates from 1926 and is
the earliest design feature in the park. 10% contipgency proposed $150,000.
Purchase of Fixed Assets: proposed $75,000. These funds will be used to replace and acquire
newiequipment over $750.
Long Range Planning Capital Implementation
Park Pathways: proposed $175,000. These funds will be used for park pathways beautification.
Park Signage & Furnishings: proposed $225,000. These funds will be used for park signage
and furnishings beautification.
Park Tree Canopy Expansion: proposed $175,000. These funds will be used for expansion of
the park tree canopy.
Park Design: proposed $400,000. These funds will be used for design services to support
objectives identified through the Trust's Long Range Planning process.
33
REVENUES
GENERALREVENUES
SPECIAL EVENTS & MARKETING REVENUES
MAINTENANCE REVENUES
TOTAL REVENUES
EXPENSES
ADMINISTRATIVE EXPENSES
SPECIAL EVENTS & MARKETING EXPENSES
MAINTENANCE EXPENSES
CITY OF MIAMI GRANT
TOTAL EXPENSES
DEPRECIATION EXPENSES
NET INCOME
BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS
TOTAL CAPITAL IMPROVEMENTS
TOTAL NET BUDGET
BOARD DESIGNATED RESERVE FUND
" Projections based on actual and known expenses through Dec 31, 2006
BAYFRONT PARK MNAGEMENTTRUST
OPERATING & CAPITAL BUDGET SUMMARY
FISCAL YEAR 200712008
REQUESTED
BUDGET
FY 07108
$ 861.000
S 1,920,000
$ 1,085,000
$ 3,866,000
$ 783,550
$ 1,698,509
$ 1,383,950
$
$ 3,866,000
S
S
S 3,250,000
$ 3,250,000
S
S 1,000,000
APPROVED PROJECTED APPROVED AUDITED
BUDGET ACTUAL BUDGET ACTUAL.
FY 06107 FY 06107 FY 05106 FY 05106
$ 1,075,000 $ 960,000 $ 777,500 $ 900,750
$ 1,780,000 $ 1,860,000 $ 1,901500 5 2,783,273
S 1,095,000 $ 1,360,000 S 1,065,000 $ 1,118,641
$' 3,950,000 $ 4,180,000 $ 3,764,000 S 4,802,664
S 844,600 S 609,500 $ 755,500 5 540,721
$ 1,720,200 $ 1,510,000 $ 1,727,200 $ 1,898,050
S 1,385,200 $ 1,021,000 $ 1,241,300 $ 922.682
S $ 500,000 S 5
S
3,950,000 $ 3,640.500 $ 3,764,000 S 3,361,453
S
$ 3,250,000
$ 3,250,000
$
34
$ 220,000 $ $ 203,432
$ 319,500 5 $ 1,237,779
S 2,500,000
S 2,500,000
REVENUES BY TYPE
REQUESTED BUDGET FY 07108
EXPENSES BY TYPE
REQUESTED BUDGET FY 07/08
0 ADV STRATWE IXFESES
o SPECl4L EVENTS d M4RHETIC IXPESES
❑ MA MENA NCE IXFE5ES
35
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$-
REVENUE COMPARISON
® AUDITED ACTUAL FY 05106
❑ REQUESTED BUDGET FY 07108
GENERAL REVENUES
SPECIAL EVENTS & MARKETING
REVENUES
MAINTENANCE REVENUES
N
$2,000,000
$1,500,000
$1,000,000
$500,000
$-
EXPENSE COMPARISON
■ AUDITED ACTUAL FY05106
0 REQUESTED BUDGET FY 07108
ADMINISTRATNE EXPENSES
SPECIAL EVENTS & MARKETING
EXPENSES
MAINTENANCE EXPENSES
36
BAYFRONT PARK MANAGEMENT TRUST
ORGANIZATIONAL CHART
FISCAL YEAR '07 -'08
Miami City Commission
Bayfront Park Management Trust
Executive Director
Reteptiontst / Secretary
Maintenance Supervisor
Turf & Irrigation Specialist
t Pan -Time Electricians
Independent Contractors
Maintenance Assistant 1
Maintenance Assistant 2
Maintenance Assistant 3
Maintenance Assistant 4
Maintenance Assistant 5
Maintenance Assistant 6
Li( Maintenance Assistant 7
Contracts & Procurement Officer
Administrative Assistant
1
I Business & Finance Director
HR & Office Coordinator ).....4
37
Bookkeeper
Event Coordinator
Marketing & Special Event Assistant
Part -Time Event Staff