HomeMy WebLinkAboutR-07-0543City of Miami
Legislation
Resolution: R-07-0543
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 07-01147 Final Action Date: 9/27/2007
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER APPROVING
THE FINDINGS OF THE EVALUATION COMMITTEE, PURSUANT TO REQUEST
FOR PROPOSALS NO. 32050, THAT THE SOLE PROPOSER, MCGLADREY AND
PULLEN, LLP, IS QUALIFIED TO PROVIDE EXTERNAL AUDITING SERVICES FOR
THE CITY OF MIAMI ("CITY"); AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES AGREEMENT ("PSA"),
IN SUBSTANTIALLY THE ATTACHED FORM, FOR A ONE (1) YEAR PERIOD, WITH
OPTIONS TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, IN AN
ANNUAL AMOUNT NOT TO EXCEED $380,000, FOR THE FIRST YEAR, $390,000,
FOR THE SECOND YEAR, AND $410,000, FOR THE THIRD YEAR, RESULTING IN
A TOTAL CONTRACT AMOUNT NOT TO EXCEED $1,180,000; FURTHER
AUTHORIZING THE CITY MANAGER TO AMEND THE PSA FOR ADDITIONAL
SERVICES REQUIRED BY THE CITY WITHOUT FURTHER CITY COMMISSION
ACTION IN THE AMOUNT NOT TO EXCEED 10% OF THE ANNUAL AMOUNT,
FOR EACH OF THE RESPECTIVE YEARS OR IN THE AGGREGATE, WHICHEVER
COMES FIRST; ALLOCATING FUNDS FROM ACCOUNT CODE NO.
00001.161000.532000.
WHEREAS, Request for Proposal ("RFP") No. 32050 was issued to secure External Auditing
Services for the City of Miami ("City") Department of Finance; and
WHEREAS, well over thirty (30) registered suppliers were notified and the RFP was advertised in
newspapers of general circulation; and
WHEREAS, one (1) proposal was received and evaluated by the Evaluation Committee; and
WHEREAS, the Evaluation Committee determined that the sole proposer, McGladrey and Pullen,
LLP, was qualified to provide External Auditing Services for the City; and
WHEREAS, the Evaluation Committee recommended to the City Manager to negotiate the terms,
conditions, and prices with McGladrey and Pullen, LLP; and
WHEREAS, the City Manager concurred with the findings of the Evaluation Committee; and
WHEREAS, the terms, conditions, and prices have been negotiated with McGladrey and Pullen,
LLP, in substantially the attached form; and
WHEREAS, the fees paid to the previous auditing firm, Rachlin, Cohen and Holtz, LLP was
$349,000, for the first year, $430,000, for the second year (originally $370,000, but City Commission
allowed for a $60,000 increase), and $390,000, for the third year (City Commission denied a
City of Miami
Page 1 of 2 File Id: 07-01147 (Version: 2) Printed On: 4/14/2017
File Number: 07-01147 Enactment Number: R-07-0543
resolution for a $50,000 increase); and
WHEREAS, it has been deemed by the City that the negotiated fees with McGladrey and Pullen,
LLP, are fair and reasonable; and
WHEREAS, the Evaluation Committee met, evaluated, and recommended that the City negotiate
and execute a contract with the sole proposer McGladrey and Pullen, LLP, for a period of one (1)
year, with the option to extend for two (2) additional one (1) year periods; and
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The City Manager's recommendation to approve the findings of the Evaluation
Committee, pursuant to RFP No. 32050, that the sole proposer, McGladrey and Pullen, LLP, is
qualified to provide external auditing services for the City, is accepted.
Section 2. The City Manager is authorized{1} to negotiate and execute a Professional Services
Agreement ("PSA") with McGladrey and Pullen, LLP, in substantially the attached form, for a one (1)
year period, with options to renew for two (2) additional one (1) year periods, in an annual amount not
to exceed $380,000, for the first year, $390,000, for the second year, and $410,000, for the third
year, resulting in a total contract amount not to exceed $1,180,000, with funds allocated from Account
Code No. 00001.161000.532000.
Section 3. The City Manager is further authorized{1} to amend the PSA for additional services
required by the City without further City Commission action in the amount not to exceed 10% of the
annual amount, for each of the respective years or in the aggregate, whichever comes first.
Section 4. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 File Id: 07-01147 (Version: 2) Printed On: 4/14/2017