HomeMy WebLinkAboutExhibit 4Revised 8/23/2007
rt 9. VOCA BUDGET REQUEST (Instructions, Illustrations and Budget Forms)
e Budget section is an itemized description by budget category of proposed costs for VOCA funding. The budget categories
personnel, contractual services, equipment and operating. Provide a detailed (itemized) list and narrative for every budgeted
m. See Final Program Guidelines for specific details regarding Allowable and Non -Allowable Costs. Attach additional pages as
cessary.
maximize the availability of services to all crime victims, the OAG discourages the use of VOCA funding to provide services
it are eligible for payment through the Victim Compensation Program. Justification that demonstrates the effectiveness of any
.h duplication is required as part of the budget narrative. Failure to submit a justification may result in removal of the budget
Guest. Budget categories must be rounded to the nearest whole dollar (i.e., $8,081.43 = $8,081 or $8,081.78 = $8,082).
Personnel - Provide a job description for all proposed VOCA-funded staff and indicate the percentage of time by each
) duty. The job description must reflect VOCA allowable duties that are equal to or greater than the percentage of
imbursement requested from VOCA.
Position Requested
Total VOCA
Cost for 07/08
l This section is to be completed by OAG Staff
()0 of VOCA allowable,
..` duties
# of pay
:: periods;
Pay Period
Average
:Aim Advocate
$36,082.00
Subtotal
$36,082.00
* * *
* * *
* * *
iicate the pay schedule: (weekly) X(bi-weekly) (bi-monthly) (monthly)
Idget: Complete the table below for each position requested (using additional pages if necessary
Position: Victim Advocate
:planation (if applicable):
Hours per week = 40
Annually = 2080 $13.46 hr.
l Employer
Cost
Gross
$28,000
FICA (.0765)%
$ 2,142
Retirement (10)%
$ 2.800
Health Ins. () % - FR
$ 3.140
Life Ins. ( )%
Dental Ins. ( )%
Workers Come. ( )%
Unemployment ( )% on 1st $7K
TOTAL
$36.082
)TE: A percentage should be indicated for those benefits that are calculated by using a percentage of the gross salary, e.g.,
;irement is often calculated in this manner. FR (flat rate) should be indicated for those benefits that are calculated based on a
t rate regardless of salary, e.g., health insurance is often calculated in this manner.
4
Revised 8/23/2007
A. Personnel B Provide a job description for all proposed VOCA-funded staff and indicate the percentage of time by
each job duty. The job description must reflect VOCA allowable duties that are equal to or greater than the
percentage of reimbursement requested from VOCA.
Position Requested
Total VOCA
cost for 07/08
This section is to be completed by OAG Staff
% of VOCA allowable
duties
# of pay periods
Pay Period
Average
1 Victim Advocate
$33,244/yr_
I 0
Subtotal
$33,244/vr.
***
***
***
icate the pay schedule: (weekly) (bi-weeklv) (bi-monthly) (monthly)
iget: Complete the table below for each position requested (using additional pages if necessary).
;ition Victim Advocate
Hours per week = 32.992
Employer
Cost
hrs
Annually = 1716 hrs
$ 18.00 hr
Gross
$ 30.881
FICA ( 6.20 )%
$ 1.915
Retirement ( )%
N/A
Health Ins. ( )%
N/A
Life Ins. ( )%
N/A
Dental Ins. ( )%
N/A
Workers Comp ( )%
N/A
Unemployment ( )%
on 1st $7,000 only
N/A
Other: /
Medicare (1.45)%
$ 448
TOTAL
$ 33.244
Position
Hours per week =
Annually = $ hr
Employer
Cost
Gross
N/A
FICA ( )%
N/A •
Retirement ( )%
N/A
Health Ins. ( )%
N/A
Life Ins. ( )%
N/A
Dental Ins. ( )%
N/A
Workers Comp ( )%
N/A
Unemployment ( )%
on 1s` $7,00 only
N/A
Other:
N/A
TOTAL
planation (if applicable):
Revised 8/23/2007
B. Contractual Services B Contracts for specialized services for direct assistance to crime victims
Name of Business or Contractor
Cost Per Unit of
Service
Estimated Units of
Service
Total
Therapy, Inc.
$20 per hour
10
% ,,
$200
Subtotal
* **
***
$200
For each contractual service listed, include a description of the service to be provided, the business name of the
contractor, the cost per unit of service, and the estimated units of service to be used. Also, give a description of a
unit of service, e.g., a 60 minute individual therapy session, a 90 minute group therapy session. Attach additional
page if needed.
Budget Narrative/Justification for not billing Victim Compensation -
Therapy, Inc. will be utilized to provide therapy for adult survivors of incest. Typically adult survivors of incest are
beyond the filing deadline for Victim Compensation. It is anticipated that this service will be used approximately 10
times during the year.
Revised 8/23/2007
B. Contractual Services - Contracts for specialized services.
Name of Business or Contractor
Cost Per Unit of
Service
Estimated Units of
Service
Total
N/A
Subtotal
' ***
***
Budaet Narrative -
Revised 8/23/2007
C. Equipment a For furniture and equipment costing $1,000 or more. If awarded funds in this category, prior approval
is required before purchasing items.
Description
Number
Cost Per Item
Total
Computer for Advocate
1
$1,575
$1,575
Subtotal
***
***
$1,575
Budget Narrative - Justify the need for the equipment requests (refer to the Final Program Guidelines on "Advanced
Technologies"). Attach additional pages if needed.
Example:
The computer will increase the advocate=s ability to reactl and better serve crime victims. The cost listed above is for
a complete computer package which includes the computer, monitor, software and printer.
Revised 8/23/2007
C. Equipment B For furniture and equipment costing $1,000 or more. If awarded funds in this category, prior approval
is required before purchasing items.
Description
Number
Cost Per Item
Total
N/A
Subtotal
* * *
* * *
Budget Narrative -
Revised 8/23/2007
D. Operating Expenses B Office supplies such as paper, pencils, toner, printing, books, postage, transportation for
victims; monthly service costs for telephone or utilities; staff travel (for direct service to crime victims only), etc.
Furniture and equipment costing Tess than $1,000 should be requested from this budget category.
Description
Number
Cost Per Item
Total
Monthly telephone service
12 months
$20 per month
$240
Staff travel to victims home and to court
5,200
44.5 cents per mile
$2,314
Notification cards
1 box
$10
$10
Subtotal
* * *
* * *
$2,564
Budget Narrative - Provide a brief description of the operating expenses and note if the cost is pro rated. Attach
additional page if needed. ,
Example:
The Victim Advocate will need monthly telephone service Calculated at $20 per month which is the standard rate
budgeted for new positions in this agency.
i
One staff person will provide services to victims of crime, l00 miles per week at 44.5 cents per mile = $2,314.
I
Notification cards (business cards) will be purchased for the victim advocate to distribute for referrals and services,
etc.
NOTE: VOCA will reimburse a maximum of 44.5 cents per mile or the applicant agency rate of reimbursement whichever
is Tess.
Revised 8/23/2007
t 10. Program Match
Program Match Description
Funding Soure
Cash or In -kind
Budget
Category
Match Amount
* Volunteers
Donated Services
In -Kind
Personnel
$5.698
Office Space
Local
Cash
Operating
$2.807
Victim Advocate Supervisor
State
Cash
Personnel
$1.600
TOTAL
$10.105
Match Narrative - Describe in detail the type of Match, whether cash or in -kind, the budget category, etc. Submit
the same detailed information for match as provided for YOGA funded items (i.e., if match is in Personnel for paid
staff complete the table below (attach additional pages if needed) and provide the total salary & benefits and
percentage. Job descriptions are required for all paid staff and/or volunteers reported as a Match. Failure to provide
VOCA allowable job descriptions may result in a reduction to your budget.
Example: )
Our agency utilizes volunteers who provide direct services to crime victims such as intake clerks, clerical (types
reports and calls victims) and victim 'advocates. The agency anticipates using volunteers at the equivalent of 20 -
23 hours per week x 52 weeks x $5.15 for a match of $5)698.
* Only those agencies with an established volunteer component will be eligible to utilize volunteers as
match.
The agency rents office space from the Global Company'at $14,400 annually and the agency=s pro rated portion for
office space for volunteers and supervisor of the victim advocate would be approximately 19% (or $234 per month)
x 12 months = $2,807.
Approximately 5% of the Victim Advocate Supervisor position will be utilized to provide supervision for the victim
advocate position. The supervisor' s total salary and benefits equal $32,000.
1
not over report required match. Unless otherwise approved by the OAG, reported match must be consistent with the monthly
inbursement request.
Position Victim Advocate Supervisor
Hours per week = 40
Annually = 2080. $11.94 hr.
Employer
Cost
Reported Match
5 %
Gross Salary
$24,833
$1,242
/ ,
FICA (.0765) %
$1,900
$95
Retirement (10) %
$2,483
$124
Health ins. ( ) % - FR
$2,784
$139
TOTAL
$32,000
$1,600
JTE: A percentage should be indicated for those benefits that are calculated by using a percentage of the gross salary, e.g.,
tirement is often calculated in this manner. FR (flat rate) should be indicated for those benefits that are calculated based on a
it rate regardless of salary, e.g., health insurance is often calculated in this manner.
Revised 8/23/2007
art 10: Program Match
'le Program match section is an itemized description by budget category of proposed matching contributions. The budget
)tegories are personnel, contractual services, equipment and operating expenses. Provide a detailed (itemized) list and a
idget narrative for each budgeted category. Indicate the funding source and indicate if it is a cash or in -kind match. Match is
?.termined by dividing amount requested by four. Round all amounts to the nearest whole dollar (i.e., $457.45 would be $457 or
157.65 would be $458). Attach additional pages as necessary
Programs must ensure funding is not derived from Federal Dollars
Program Match Description
Funding Source
Cash or In -kind
Budget
Category
Match Amount
Victim Advocate Supervisor
Local
Cash
Personnel
$ 9.875.00
TOTAL
$ 9,875.00
Match Narrative -
Approximately 15% of the Victim Advocate
advocate grant position and volunteer.
or $9,875.00, will constitute the calculated
Supervisor's time will be utilized to provide
The supervisor's total salary and benefits
match of $8,311.00
supervision for the victim
equal $ 65,832.00, 15% of which,
Position:
Hours per week =
Annually = 2080
40 Hrs
Employer
Cost
Reported
Match
15
$ 29.4011 /hr
Gross Salary
$ 61,154.
$ 9,173.00
FICA ( .0765
) %
$ 4,678
$ 702.00
Retirement (
) cyo
Health Ins. (
)
Other:
Medicare
TOTAL
$ 65,832.
$ 9,875.00