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HomeMy WebLinkAboutExhibit 2Revised 8/23/2007 ATTACHMENT A 2007 - 2008 VOCA GRANT APPLICATION rt 1. CERTIFICATION/SIGNATURE ;knowledge that I have read, understand, and agree to the conditions set forth in the Victims of Crime Act Grant Application, tructions and the Final Program Guidelines for the duration of the grant period. I certify that any VOCA grant funds that this ency might receive will not be used to supplant any state and local funds that would otherwise be available for crime victim vices. Further, I certify that the information contained in this application is true, complete and correct. he Applicant agency is the legal name of the agency that is seeking VOCA funding. Enter the name as it should zpear on a contract in the event the agency receives VOCA funding. ame of Agency: City of Miami Police Department idicial Circuit to be served (refer to list on page 7): Eleventh Circuit Court st name of counties served: Miami Dade County rinted Name of Agency Director: edro G. Hernandez 500 Pan American Drive treet, Post Office Box or Drawer ity — Miami, FI. ' Digit Zip Code — 33133-5595 ignature of Agency Director (305) 250-5400 Area Code/Telephone No. (305) 250-5410 Fax No. Date of Signature ape the name of the individual in the Agency who 3n answer questions about the information contained in is Grant Application. ontact Person: Tania Bigles Contact E mail Address: Tania.bigles(a�miami-police.orq Contact Telephone No. (305)579-6530 Contact Fax No. (305) 372-4600 Revised 8/23/2007 RT 2. AGENCY ELIGIBILITY . Identify which of the following categories best describe the applicant agency: ® Public ❑ Private Nonprofit ❑ Combination Private Nonprofit/Public Private nonprofit or a combination private nonprofiUpublic agency, must provide a photocopy of agency's 501(c)3 a ling which verifies the agency's status as a registered nonprofit organization. . Describe the type of implementing Agency (mark the appropriate category). Select only ONE sub -category: Criminal Justice - Government: ® Law Enforcement ❑ Prosecution ❑ Probation 0 Court ❑ Corrections ❑ Other Noncriminal Justice - Government: G Social Services ❑ Mental Health ❑ Public Housingt, ❑ Hospital ❑ Other Private Non -Profit: ❑ Hospital ❑ Rape Crisis ❑ Religious Organization ❑ Shelter ❑ Mental Health Agency ❑ Other Native American Tribe or Organization: ❑ On Reservation ❑ Off Reservation ❑ Other: Is the applicant organization a faith -based organization? ] YES g NO I. Describe the purpose of the proposed VOCA project (mark one): ] New Victim Services Project ® Continuation of an existing VOCA-funded project ] Expansion or enhancement of a project that is not currently VOCA-funded e. In the following table, provide the amount of funding that is allocated to victim services in your agency for the current iscal year by funding source. Do not report the agency budget unless the entire budget is devoted to victim services. 'or example, if VOCA funds are awarded to support a victim advocate unit in a prosecutor's office, then report the )udget for the victim advocate unit only. Round amounts to the nearest dollar. Include all expenses which are )udgeted for your victim services program (i.e., personnel costs which include salaries for directors, clerical/support ;taff, victim advocates, counselors, etc.,; training costs; equipment such as computers, fax machines, printers, copiers, elephones, and furnishings, etc.; operating costs such as utilities, postage, printing, office supplies, travel, counseling ;uppiies, etc.). Contact your agency's finance or budget office for assistance in completing this information. Please cote: Do not include in -kind match. Revised 8/23/2007 unding Source 'ederal Funding (excluding VOCA) ;urrent Year VOCA (excluding match), if applicable state Funds ocal, Public or Private Funds )ther (Specify): Total Victim Services Budget Per Judicial Circuit you are requesting funding } $ 32,143 $ 141,825 173,968 Current Fiscal Year If the applicant agency currently receives federal funding for victim services other than VOCA funds, indicate the source(s) and le use of those funds: N/A kRT 3. VICTIMS SERVED AND TYPES OF SERVICES .r the total VOCA Project (VOCA grant plus match) identify the victims served and the types of services that the applicant agency .oposes to provide. i. Victims to be served. Mark (X) by all that apply. g Adult Sexual Assault ❑ Adults Molested as Children Assault Child Physical Abuse @ ►i g Child Sexual Abuse DUI/DWI Crashes Elder Abuse 11 Domestic Violence @ @ g Robbery /1 Survivors of Homicide Victims g Other, please identify: Hit & Run i i. Types of services. Mark (X) by all that apply. IZ Assistance in Filing Compensation Claims - Mandatory Requirement 1 Crisis Counselling ►� Criminal Justice Support/Advocacy • Crisis Hotline Counseling ❑ Emergency Financial Assistance AA Emergency Legal Advocacy A Follow-up Contacts Z Information and Referral (In- 'erson) I Personal Advocacy • Shelter/Safehouse . • Support Groups ►i4 Telephone Contacts • Therapy ❑ Other, please identify: :. If applicable. Mark (X) in the box(s) below to crime scenes? call out (respond 24/7)? L Does your agency provide first response Z Does your agency provide after hours Revised 8/23/2007 rt 4. STATEMENT OF NEED >ing the information checked under Part 3 - Victims Served and Types of Services, briefly describe the specific need for VOCA ids or the deficiency of services to victims. The response may not exceed one-half page with minimum font size 10. ie City of Miami Police Department (MPD), as a First Responder, received 381,278 calls requiring assistance in )06, including 11,660 crimes to persons. During the same year, the MPD Victim Advocate Services Program ovided support to 6,552 victims, or 56 % of the above mentioned victims of crimes to persons. In order to reach is level of assistance, the MPD has one full-time Victim Advocate Supervisor and three part-time Victim Jvocates, one of which is VOCA funded. Based on these 2006 figures, each Advocate can be expected to ovide services to approximately 1,700 victims during 2007. Dwever, as of September 30, 2007 the MPD will be forced to terminate the contract of the VOCA-funded ivocate position, due to lack of funds. Furthermore, the City funding for the other two part-time Victim Advocates uncertain. Without VOCA funding, the Victim Advocate Supervisor would need to assume the responsibility of oviding services to the same amount of crime victims reported in the City. This would leave a substantial gap in e services to victims of crime provided by the MPD. Based on 2006 statistics, 80% of victims of crime in the City Miami, or 7,200 people, would remain without the essential services provided by the Victim Advocate Services •ogram. ie funds requested will assist the MPD to maintain and enhance the available services citywide, to include the tderserved population, more specifically to non-English speaking persons, members of racial or ethnic inorities. iving briefly described the need, document the need by including the following information as it relates to the service area: )pulation (specify #) The City of Miami has 365,000 residents and welcomes over 1.2 million people coming to work, visit and do business on an everyday basis within city limits. Most of Miami's population is Spanish speaking (66%), and 75% of its population speaks a language other than English at home. ;ographic iaracteristicTs: , case include the uare mileage of the rvice area(s), indicate )ether urban or rural d include a scription of the ration of the service aa(s). This grant will serve the entire 34.5 square miles of the City of Miami. This area is a small but densely populated area. It is home to people primarily from Central and South America. More than 65% of the population is Hispanic or Latino and 24% is African American, Caribbean or Haitian. The city is populated by minority groups and an elderly population. It has a median income of $23,483. Miami is the poorest large city in the state of Florida and the 4th poorest in the country. The elderly and low income families are among the most vulnerable groups. The City•is 7'h among most elderly populated cities nationwide. The specific needs and characteristics of the City of Miami residents put a heavy demand on the limited resources of our Miami Police Department. ime statistics (for victim population u are seeking to rve with VOCA )ds). Refer to the )LE website for ailable information. According to statistics maintained by the MPD Information Technology Support Section, in 2006 the MPD received 381,278 calls for services. Among these calls, 78 were Homicides; 2,155 were Robbery; 5,639 were Assault/Battery; 306 Sex Offenses; and 3,482 were Domestic Violence cases. In 2006, the MPD faced a total of 11,660 person crimes, and 21,431 property crimes. Revised 8/23/2007 cisting victim services the community. This ascription must include a ting of all the services ,ailable to the victim )pulation you are !eking to serve in the urvice area, beyond ose offered by the )plicant agency. The City and the County count on a variety of service providers. Service providers such as the State Attorney Office, Victim Services Center, Florida Department of Children and Families, Legal Aid Society, New Horizons Center, Florida Immigration Advocacy Center, Florida Counseling, Jewish Family Center, Kristy, House, among others, provide their services, knowledge, and expertise to different groups and ethnicities citywide. These agencies provide counseling, prosecution, criminal justice support, advocacy, crisis hotline counseling, and free legal services to all victims regardless of ethnicity, age, gender and/or legal status. , on -existing victim ;rvices in the )mmunity. Describe e victim service needs the community not rrrently being offered r the victim population )u are seeking to )rve. Victim demand for services put a heavy burden on public and private service providers to meet their needs efficiently'. Practically all service providers are limited in their resources to provide the best available service to their victims. While general services are available to all victims, there are significant gaps in some areas. These gaps include, but are not limited to, insufficient shelter space for Domestic Violence victims, lack of safe space for sexual battery Old disabled victims, scarce attention for,mental health patients, lengthy wait periods for injunctions and other protective orders, and a deficit of legal agencies to assist in child'support, child custody and divorce. 4 Revised 8/23/2007 ,RT 5. PROJECT PROPOSAL s information provided by the applicant under Part 5 - Project Prdposal pertains only to the services related to the proposed Total VOCA rject (VOCA grant plus match). Respond to each of the separate subheadings as described below. The response under each )heading may not exceed one-half page with minimum font size 10. .oiect Summary - Using the information marked under Part 3 - Victims Served and Types of Services, describe in detail: ow will the services indicated Part 3 (b) be provided to the ctims in Part 3 (a)? As a first responder, our Victim Advocate has the ability to provide services at the crime scene, when it is necessary and requested by the detectives. • The Victim Advocate will initially contact the victims by mail and with a phone call. Information and referral will be provided when contact is made with the victim. (30%) • The Victim Advocate will asses the victims' needs and file the Victim Compensation Claim, if eligible to apply (25%). • The Victim Advocate will assist in preparation of applications for temporary restraining orders, injunctions and other protective orders, in order to expedite the process for the victim (5%). • The Victim Advocate will provide crisis intervention if it is necessary and will refer victims to different agencies in the community (25%). • Every victim will redeive the victims' rights brochure and their rights will be explained (5%). • The Victim Advocae will maintain a good network and professional relationship with other advocates ani agencies in order to enhance services provided to the victims and survivors of hoinicide (10%). • The Victim Advocate will follow up with the victims by calling, sending a note, or visiting if necessary(5%). The proposed Victim Advocate position will ensure that MPD will continue to provide services to victims. Guided by a Victim Advocate Supervisor, the Victim Advocate will follow the Department's policies and procedures in providing services to the victims. ow many victim advocates/ rect service providers, does )ur agency staff? Of those, )w many are you requesting )m VOCA? At this time, the MPD has four Victim Advocates, one full-time and three part-time. Only one of the part-time Advocates is VOCA-funded. There is not assurance that the contract for the two part-time non-VOCA Victim Advocates will be renewed for the next fiscal year. The MPD would like to maintain and enhance the program by continuing to employ, through VOCA funds, one of the part-time Victim Advocates. ordination of Services - The VOCA Final Program Guidelines mandate that grant recipients coordinate services with other a service providers. Under this subheading: ntify (list) :ncies with • ich the posed VOCA ject will )rdinate its vices. As first Responders, the MPD has a list of Agencies providing services to Victims of Crime within Miami Dade County. For referrals, the Victim Advocate will find 2 or 3 Services Providers in the area where the victim lives or works. Some of the Agencies the MPD utilizes to 'coordinate its services are: Office of the State Attorney Switchboard of Miami Advanced Center for Therapy Kristi House Victims Service Center Safespace, Inc. Miami Bridge, Inc. Florida Immigrant Advocacy Center New Horizons Legal Aid Lucha Children Psychiatric Center, amongothers. scribe how the nosed VOCA ect will rdinate iices with the lice providers !d above. Once the initial assessment is made, the Victim Advocate will determine the necessary services to meet the victim's need. The Victim Advocate will make an appointment for the victim or will make the necessary referral and provide the victim with the name of the Service Provider. The Victim Advocate will follow up the case until the service provider takes full responsibility of the referred victim. )lication of vices Does a duplication of service exist? ❑ YES or NO If yes, please explain. Revised 8/23/2007 ;tim Compensation Assistance - The Final Program Guidelines mandate that grant recipients provide assistance in filing ,tim compensation claims. Refer to the definition in the application instructions. Describe how the proposed project will set this mandatory requirement. e Victim Advocate Supervisor will review all reports of violent crimes against persons in the City of Miami and subsequently I assign cases to the Victim Advocates based on certain criteria within the report. One the case is assigned, Advocates will nd a letter to each victim informing them of their rights as victims and offering our Program's assistance in filing for Victims )mpensation. Once all letters are sent, Advocates will follow-up on the case by calling individual victims. By phone, Advocates I provide a more in-depth explanation of possible benefits available to the victim under Florida Statute 960. If the victim so ooses, he or she would visit the MPD Victim Advocate Services Program in order to file a claim. The Victim Advocates are ined to fill out and file a Victims Compensation Claim on behalf of the victim or survivors of homicide and to investigate any ncerns that the victim may have. 2006, the Victim Advocate Services Program filed 387 Victims Compensation cases assisting victims. e of Volunteers - The Final Program Guidelines mandate that grant recipients use volunteers. Under this subheading: scribe N unteers !be ized The Victim Advocate Services Program will utilize volunteers to distribute and provide information to the community by placing booths or stands in community fairs, festivals, and public gatherings. The Citizens On Patrol, a volunteer program with the Miami Police Department, will receive training in FL Statute 960. Through this training, they will be instructed to refer Victims to the Victim Advocate Services office. This referral may be by a phone call or bringing the victims to our office. A volunteer will come to the office for 1 hour per week, in order to assist with answering the phone, filing, preparing case work, or any other activity as needed by the Program. ntify the number of volunteers rentiy utilized in the Victim vices Program. This number st be expressed in full time iivalent(s). One volunteer provides a minimum of 50 hours of service annually. 50 hours of service annually divided by 2080 is equal to 0.02 FTE. Revised 8/23/2007 rolect Continuation - If VOCA funds are no longer available, how does your agency plan to continue funding this rogram? There is no expectation or guarantee, implied or otherwise that an agency will receive VOCA funding in the iture. VOCA applications for grants are subject to a competitive process. ,re you seeking other funding? NO so, from what funding sources? not, provide detailed explanation. f VOCA funds are no longer available, the MPD will continue a funding search to provide services citywide, icluding an underserved population of victims of crime. The MPD recognizes the importance of providing ervices to our victims of crimes, and is actively looking for alternative sources of funding to continue the ervices. Revised 8/23/2007 RT 6. GOALS AND OBJECTIVES sed on the information provided for Part 3 - Victims Served` and Types of Services and Part 5 - Project Proposal, the program ist select 2 goals (only). Each goal must have two objectives (only) that specifically relate to the proposed total VOCA >ject. Objectives must be specific to the services your agency has identified in Section 3b. OAG compiled the following list of goals and objectives to assist the applicant in selecting the minimum information required VOCA goals and objectives. You must select from the following goals and objectives. If the choices provided do not ;urately reflect the goats and objectives of your proposed VOCA project, you must contact the OAG at 850/414-3380 or to submitting the application to determine alternative goals and objectives that are acceptable. Alternate goals and iectives must be approved in writing by the OAG and included as part of your grant application. Failure to comply h this requirement may result in a reduction to your request. 1ALS: A goal is the anticipated result of the project proposal, i.e., a broad description of what the project is intended to :omplish. The applicant must select the goals from the following list. The goal(s) must be directly related to the proposed CA project. Enhance the quality of victim services provided. Increase the quantity of victim services provided. Expand services to meet the immediate needs of crime victims. Expand victim services to provide additional types of servces. Expand victim services to geographic areas with limited or non -existing services. Expand services to additional victim groups. Expand services to members of previously underserved populations. JECTIVES: Objectives are the increments of progress that,will lead to the accomplishment of the goal. When describing actives, provide numbers, not percentages. The numerical objectives represent VOCA-eligible services that will be provided by CA paid staff, volunteers, or other agency staff who are used to meet the required project match. Objectives must be directly ited to the proposed VOCA project. For Part 6, the applicant must select the objectives from the following list and provide the )ropriate estimate for the proposed VOCA project. Target numbers must represent ONLY thenumber of unduplicated nary and secondary victims receiving the service. Between October 1 and September 30 the program will provide Crisis Counseling to _ crime victims. Between October 1 and September 30 the program will provide Follow-up Contact to crime victims. Between October 1 and September 30 the program will provide Therapy to _ crime victims. Between October 1 and September 30 the program will provide Support Groups to crime victims. Between October 1 and September 30 the program will provide Crisis Hotline Counseling to crime victims. Between October 1 and September 30 the program will provide Shelter/Safe House to crime victims. Between October 1 and September 30 the program will provide Information and Referral to crime victims. Between October 1 and September 30 the program will provide Criminal Justice Support/Advocacy to — crime victims. Between October 1 and September 30 the program will provide Emergency Financial Assistance to crime victims. Between October 1 and September 30 the program will provide Emergency Legal Advocacy to _ crime victims. Between October 1 and September 30 the program will provide Personal Advocacy to — crime victims. Between October 1 and September 30 the program will provide Telephone Contacts to _ crime victims. mple: Revised 8/23/2007 )al 1: Increase the quantity of victim services provided. )jectives: Between October 1 and September 30 the program will provide Crisis Counseling to 75 crime victims. Between October 1 and September 30 the program will provide Follow-up Contact to 80 crime victims. )al 2: Expand services to meet the immediate needs of crime victims. yectives: Between October 1 and September 30 the program will provide Emergency Legal Advocacy to 75 crime Between October 1 and September 30 the program will provide Personal Advocacy to 80 crime victims. RT 7. LETTERS OF SUPPORT victims. ach three (3) current letters of support from local community or government groups. Letters from individuals or units within the Dlicant agency or letters in a standardized format will not be accepted. Do not provide more than three letters. It is the .ponsibility of the applicant agency to ensure letters confirm the applicant agency=s record of providing effective services to ne victims (if applicable) and demonstrate community support for the VOCA Grant Application. A current letter is one that is ed during the current calendar year: Note: Letters acknowledging participation in a conference or meeting are not acceptable letters of support. rt 8. CERTIFICATION REGARDING DEBARMENT authorized representative at the subrecipient level must sign the Certification Regarding Debarment, Suspension, Ineligibility i Voluntary Exclusion, Lower Tier Covered Transactions, and attach it to the VOCA Grant Application. Revised 8/23/2007 ,RT 8. CERTIFICATION REGARDING DEBARMENT U. S. DEPARTMENT OF JUSTICE OFFICE OF JUST ICE PROGRAMS OFFICE OF THE COMPTROLLER Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered transactions (Sub -Recipient) his certification is required by the regulations implementing:Executive Order 12549, Debarment and Suspension, 28 FR Part 67.510. Participants' responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal egister (pages 19160 B 19211). (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE) le prospective lower tier participant certifies, by submission of the proposal, that neither it nor its principals are presently barred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this ansaction by any Federal department or agency. here the prospective lower tier participant is unable to certify to any of the statements in this certification, such .ospective participant shall attach an explanation to this proposal. ame and Title of Authorized Representative Pedro G. Hernandez, City Manager gnature ame of Organization: The City of Miami idress of Organization 3500 Pan American Drive, Miami, FI. 33133-5595 Date Revised 8/23/2007 Instructions for Certification By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with this transaction originated may pursue available remedies, including suspension and/or debarment. The prospective lower tier participant shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has pecome erroneous by reason of changed circumstances. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause title "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may check the Non -procurement List. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. Except for transactions authorized under paragraph (5) of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which the transaction originated may pursue available remedies, including suspension and/or debarment.