HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
L...." _3/2007
_µw CA.2
FILE ID: 01- OH LI4
Requesting Department: Public Works
Commission Meeting Date: 09/27/2007 District Impacted: All
Type: ® Resolution n Ordinance n Emergency Ordinance n Discussion Item
n Other
Subject: A resolution authorizing the City Manager to execute an amendment to the existing Grant Memorandum of
Agreement between the City and the Florida Department of Agriculture for the Little Haiti Reforestation Program.
This resolution also identifies Award designation and funding source.
_Purpose of Item:
This resolution authorizes the City Manager to execute all necessary documents to amend the existing
Grant Memorandum of Agreement between the City of Miami and the Florida Department of Agriculture
and Consumer Services, Division of Forestry for the Little Haiti Reforestation Program. The amendment
will serve to: 1) extend the project completion date as well as extend the deadline for submitting the final
reimbursement to the funder, and 2) increase the initial funding amount by $2,500. This will increase the
original amount from $75,000 with a local match of $I8,750 to $77,500 with a local match of $25,728.
This will increase the original project cost from $93,750 to $103,228. The additional $2,500 is to fund an
Educational Tree Planting Event. These funds will be allocated into a separate account from the Public
Works General Fund. The funds will be placed under a Special Revenue Account, Award No. 1358,
Project 20-200001. Matching funds will be used from Public Works General Fund Account
00001.202000.5 34000.
Background Information:
On June 22, 2006, the Miami City Commission adopted Resolution Number 06-0406, accepting a
matching grant from the Department of Agriculture and Consumer Services, State of Florida
("Department"). The project intent is for replanting of native trees in the Little Haiti area. The Agreement
is valid from the date of execution through September 30, 2007. However, the Department of Public
Works has determined that additional time is needed in order to meet the requirements of the agreement.
As such, a request to extend the terms of this agreement was made to the Department and the Department
has approved this extension. The agreement will be amended to reflect an extension to the original
contract from September 30, 2007 to March 31, 2008. Additionally an amendment to the contract is
necessary to accept the additional $2,500, thus increasing the contract amount to $77,500. These funds
will be placed in a separate account from the Public Works General Fund and have been given Special
Revenue Account, Award No. 1358, Project 20-200001 by the Finance Department. The Local Match will
be funded from Public Works General Fund Account 00001.202000.534000.
Budget Impact Analysis
YES Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.202000.534000 (Local Match)
Special Revenue Account No: Award No. 1358, Project 20-200001
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $25,728
CIP
If using or receivi
Grants
Final Approvals
(SIGN AND DATE)
Budget
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Risk Management
Purchasing N j t\ 7 Dept. Director
Chief �4 - 7 Jo City Manager
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