HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 0 7- d 10 s a
Date: 08/10/07 Requesting Department: Capital Impvts.and Transp.
Commission Meeting Date: 9/11/07 District Impacted:
Type: FI Resolution n Ordinance n Emergency Ordinance n Discussion Item n Other
Subject: Resolution to approve an emergency finding pursuant to City Code Section 18-86 and to
execute the Third Amendment for a one-year extension to the Grant Agreement with Action Community
Center, Inc. for the provision of Transportation Services.
Purpose of Item:
To request approval of the attached resolution, by a four -fifths affirmative vote adopting the City
Manager's finding of an emergency, waving competitive bidding procedures and the use of a
competitive negotiations method as stipulated in Section 18-46 of the City of Miami Code and to
authorize the City Manager to execute a ' t h i rd Amendment to the Grant Agreement between Action
Community Center, Inc. and the City of Miami for public transportation services. The Third
Amendment provides for a one-year extension (October 1, 2007 through September 30, 2008) with
the option of an additional one-year extensions and future fiscal year funding subject to City
Commission and budgetary approval. Funds in the amount of $319,000 will be allocated from Capital
Improvement Project No. 341330, B-71201, Transportation and Transit Special Revenue Funds.
Background Information:
1 The City Commission adopted Resolution 04-0379, on June 10, 2004, authorizing the allocation of
funds from the Transportation and Transit Special Revenue Funds (the City's share of the half penny
transportation surtax) in the amount of $300,000 to be used for transportation services provided by
Action Community Center. On September 22, 2005, the City Commission adopted Resolution 05-
0572 authorizing the City Manager to execute the First Amendment, extending the Agreement for an
additional one-year period through September 30, 2006. This resolution will authorize the City
Manager to execute the Third Amendment in the amount of $319,000 which will grant an additional
extension from October 1, 2007 through September 30, 2008. (cont'd on second page)
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: 6-.1 1 Zc-
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
C.6.P APPROVAL: 1
Final Approvals
(SIGN AND DATE)
lieCIPIf sink or receiv' iilil9e' Budget,�u�; $ �t SQO 1
Grants — Risk Manag ment
Purchasing N/A , ✓>bept. Director ;`)
ChieV�'�l e ciNc T-v7 City Manager �'(
Background Information cont'd:
Further, on September 12, 2006, the City Commission adopted Resolution 06-0513 authorizing the City ,
Manager to execute a Second Amendment, extending the Agreement through September 30, 2007. The
City Manager determined that Action Community Center, a non-profit corporation, offers the City the
most advantageous agreement based on a combination of successful extensive experience, hands-on
management, quality control and local resources and would minimize the adverse impact of reducing
transportation services to an average of 5,500 monthly transit dependent riders in Miami. To
accomplish this it is necessary to waive the competitive proposal process under City Code Section 18-
86. The City Manager has made a written emergency finding justifying this action. Funds will become
available from Transportation and Transit (one-half cent surtax) in Fiscal Year 2007-2008.