HomeMy WebLinkAboutLetter 2SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE
TO OUR PROSPECTIVE CONTRACTORS:
The attached Invitation for Bid or Request for Proposal represents a cooperative procurement to the
Southeast Florida Governmental Purchasing Cooperative.
For the past several years. approximately twenty-six (26) government entities have participated in Cooperative
Purchasing in Southeast Florida. The Southeast Horida Governmental Purchasing Cooperative was formed in
an effort to provide cost savings and cost avoidances to all entities by utilizing the buying power of combined
requirements for common, basic items.
The Government Agencies participating in this particular procurement and their respective delivery
locations are listed in the attached document.
Southeast Florida Governmental Purchasing Cooperative Procurement Operational Procedures
• All questions concerning this procurement should be addressed to the issuing agency, hereinafter
referred to as the "lead agency". All responses are to be returned in accordance with the
instructions contained in the attached document. Any difficulty with participating agencies
referenced in this award must be brought to the attention of the lead agency.
• Each participating governmental entity will be responsible for awarding the contract, issuing its own
purchase orders, and for order placement. Each entity will require separate billings, be responsible
for payment to the Contractor(s) awarded this contract, and issue its own tax exemption certificates
as required by the Contractor.
• The Contract/purchase order terms of each entity will prevail for the individual participating entity, .
Invoicing instructions, delivery locations and insurance requirements will be in accordance with the
respective agency requirements,
• Any reference in the documents to a single entity or location will, in fact, be understood as referring
to all participating entities referenced in the documents and cover letter unless specifically noted
otherwise.
• The awarded Contractor(s) shall be responsible for advising the lead agency of those participants
who tail to place orders as a result of this award during the contract period.
• The Contractor(s) shall furnish the Lead Agency a detailed Summary of Sales semi-annually during the
contract period. Sales Summary shall include contract number(s), contractor's name, the total of each
commodity sold during the reporting period and the total dollar amount of purchases by commodity.
• Municipalities and other governmental entities which are not members of the Southeast Florida
Governmental Purchasing Cooperative are strictly prohibited from utilizing any contract or purchase
order resulting form this bid award. However, other Southeast Florida Governmental Purchasing
Cooperative members may participate in their contract for new usage, during the contract term, or in
any contract extension term, if approved by the lead agency. New Southeast Florida Governmental
Purchasing Cooperative mernbers may participate in any contract on acceptance and approval by
the lead agency.
• None of the participating governmental entities shall be deemed or construed to be a party to any
contract executed by and between any other governmental entity and the Contractor(s) as a result of
this procurement action.
"WORKING TOGETHER TO REDUCE COSTS"