HomeMy WebLinkAboutMemoCITY OF MIAMI, FLOAIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
Pedro G, Hernandez, P.E.
City Manager
�
DATE:
SUBJECT :
Kl iy!arket, Jrirector REFERENCES :
Department of General Services Administration
ENCLOSURES:
July 25, 2007
FILE :
Emergency Purchase
Uninterruptible Power Source
Background
The Radio Communication Services Division of GSA is directly responsible for
operating and maintaining all aspects of citywide radio operations, including the
provision of clean, reliable and uninterruptible power for all transmitters and equipment
at each radio site.
In April and May of 2007, one of the two existing Uninterruptible Power Sources for the
main site at Fire Station No. 3 experienced major technical difficulties. Several attempts
have been made to repair the aged UPS (purchased in 1984), but they have been futile
due to lack of spare parts. As a result, the vendor has recommended replacement of all
units of that design and age. The two sites that utilize this aged UPS equipment are: Fire
Station No. 3 located at 1175 N.W. 7th Street and County Administration Building (CAB)
located at 111 N.W. 1st Street. Each site has two Uninterruptible Power Sources that
require replacement.
The GSA Radio Communications staff concurs with the vendor's recommendation for
replacement. The timeliness of this project is critical to prevent any citywide
communications system downtime. Furthermore, conditions related to hurricane season
and the need to provide reliable uninterruptible power have made it necessary to process
this purchase as an emergency.
This department sought quotes from Stationary Power Services, Inc. along with another
vendor (see attached list — "Attachment A"). Both Stationary Power Services, Inc. and
Emerson Network Power were invited to complete a site visit and to quote the project.
Both vendors provided quotes, but only Stationary Power Services, Inc. provided a firm
turn -key quote meeting all the provided specifications. Stationary Power Services, Inc. is
an active vendor with the City and has provided excellent services. We have reviewed the
quotes provided by Stationary Power Services, Inc. and the pricing is reasonable.
Finding
The Department of General Services Administration finds and determines that it is in the
best interest of the City of Miami to waive the competitive bid process according to
Ordinance No. 12271, Section 18-90, and secure the services of Stationary Power
Services, Inc. to expedite the prompt replacement and installation of new, modern, and
Emergency Purchase
Uninterruptible Power Source
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more efficient UPS equipment at Fire Station No. 3 (two UPS replacements) and the
County Administration Building (two UPS replacements), for a total replacement of four
units at a total cost of $2 6 9 9 4 8 The vendor is an appropriately licensed contractor with
experience in design, installation, and maintenance of UPS equipment in South Florida.
Your signature below will signify your concurrence with the emergency findings and
determination that it is in the best interest of the City to waive competitive sealed bidding
for the reasons cited above.
APPROVED BY: DATE: *cri
Pedro G. Her dez, P.E.
City Manager
KB/LL
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