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Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 07-00986 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR -FIFTHS
(4/5THS) AFFIRMATIVE VOTE, RATIFYING, APPROVING, AND CONFIRMING
THE CITY MANAGER'S FINDING OF AN EMERGENCY; WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES,
PURSUANT TO SECTION 18-90 OF THE CODE OF THE CITY OF MIAMI,
FLORIDA, AS AMENDED; AUTHORIZING THE PURCHASE OF FOUR (4)
UNINTERRUPTIBLE POWER SOURCES (TURN -KEY PURCHASE), FOR THE
DEPARTMENT OF GENERAL SERVICES ADMINISTRATION, RADIO
COMMUNICATIONS DIVISION, FROM STATIONARY POWER SERVICES, INC.,
IN AN AMOUNT NOT TO EXCEED $269,948; ALLOCATING FUNDS FROM THE
FISCAL YEAR 2006-2007, ACCOUNT CODE NO.
31000.241000.664000.0000.00000, B#74202.
WHEREAS, the Department of General Services Administration, Radio Communications Division
("GSA"), is responsible for operating and maintaining all aspects of Citywide radio operations,
including the provision of clean, reliable and uninterruptible power for all transmitters and equipment at
each radio site; and
WHEREAS, in April and May of 2007, one of the two existing Uninterruptible Power Sources
("UPS") for the main site at Fire Station No. 3, experienced major technical difficulties, and several
attempts have been made to repair the aged UPS (purchased in 1984), but they have been futile due
to lack of spare parts; and
WHEREAS, as a result, the vendor has recommended replacement of all units of that design and
age, and the two sites that utilize this aged UPS equipment are: Fire Station No. 3 located at 1175
Northwest 7th Street and the County Administration Building located at 111 Northwest lst Street,
Miami, Florida; and
WHEREAS, each site has two UPS that require replacement; and
WHEREAS, the GSA Radio Communications staff concurs with the vendor's recommendation for
replacement. The timeliness of this project is critical to prevent any Citywide communications system
downtime, and furthermore, conditions related to hurricane season and the need to provide reliable
uninterruptible power have made it necessary to process this purchase as an emergency; and
WHEREAS, the critical need to purchase said units does not allow sufficient time for the City of
Miami ("City") to conduct a formal competitive sealed bidding process required by Section 18-85 of the
Code of the City of Miami, Florida, as amended ("City Code"); and
WHEREAS, in lieu of a formal competitive sealed bidding process, GSA still managed to conduct
an informal competitive process in which two (2) vendors were contacted to participate in the process
to provide these units; and
City of Miami Page 1 of 2 Printed On: 7/27/2007
File Number. 07-00986
WHEREAS, two (2) vendors responded to the solicitation, and Emerson Network Power withdrew
their original solicitation and, thus was considered non -responsive; and
WHEREAS, the pricing providing by Stationary Services, Inc. were responsive and reasonable;
and
WHEREAS, the City Manager made a written finding and recommendation to proceed, on an
emergency basis, to purchase four (4) UPS, in an amount not to exceed $269,948, from Stationary
Power Services, Inc.; and
WHEREAS, funds are available from Capital Improvement Program, Project No. B#74202,
Account Code No. 31000.241000.664000.0000.00000, for said purchase;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORI DA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forthin this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, the City Manager's finding of an emergency,
waiving the requirements for competitive sealed bidding procedures, pursuant to Section 18-90 of the
City Code, is ratified, approved and confirmed and the purchase of four (4) UPS (turn -key purchase),
for GSA, Radio Communications Division, from Stationary Power Services, Inc., in an amount not to
exceed $269,948, is authorized, with funds allocated from the Fiscal Year 2006-2007, Account Code
No. 31000.241000.664000.0000.00000, B#74202.
Section 3. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{1}
APPROVED AS TO FORM AND CORRECTNESS:
JORGE L. FERNANDEZ
CITY ATTORNEY
Footnotes:
{1} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 Printed On: 7/27/2007