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HomeMy WebLinkAboutStatement of WorkAppendix C Statement of Work This Statement of Work (SOW) outlines the services required to implement the 800 MHz mobile communications trailer system. It describes the deliverables to be furnished to the City of Miami ("City") and tasks to be performed by the City and Motorola. The radio communications trailer will be equipped with a 10-channel, 800 MHz SMARTNET trunking site and short haul microwave equipment. The microwave equipment will be used to provide connectivity between the emergency communications trailer and the City's main dispatch center. The dispatch console system will be configured to accommodate the new SMARTNET Trunking Site. Selected dispatch consoles will be programmed with a new set of trunking resources designed to access the 800 MHz mobile communications site. This SOW provides: ♦ description of the responsibilities for both the City and Motorola • qualifications and assumptions taken into consideration during the development of this proposal Motorola's System Integration will provide support and coordination services at a level consistent with the complexity of this project. In general, these services include: Project Initiation • Order Entry and Processing • Manufacturing and Shipping Coordination • Installation and Optimization of Equipment in Mobile Communications Trailer • Installation and Optimization of Equipment at City of Miami Dispatch • Final System Optimization and Testing • Project Finalization Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page City of Miami, Florida Mobile Communications System IFB No. 28069 — Appendices July 5, 2007 2-17 Responsibilities A successful project requires responsibilities to be managed by both the City and Motorola. These responsibilities are outlined below. Motorola Responsibilities Work to Be Completed at Motorola's Facility in Plantation, Florida • Provide radio communications equipment necessary to implement proposed solution • Provide a 4-bay, PEPRO, LLC emergency communications trailer with 85-foot erectable antenna mast and 20 kW generator ♦ Provide a 10-channel SMARTNET trunking site, equipped with an MTC3600 trunking controller and short haul microwave, equipment ♦ Ship all equipment, including trailer, to Motorola's Field Service Organization (FSO) facility in Plantation, Florida ♦ Install and optimize radio communications equipment in trailer ♦ Conduct functional demonstration of emergency communications trailer ♦ Conduct functional acceptance test of 10-channel SMARTNET site per proposed Acceptance Test Plan (ATP) ♦ Ship emergency communications trailer to the City Work To Be Completed at City of Miami Dispatch ♦ Expand Ambassador Electronics Bank (AEB) to accommodate new CEB ♦ Install a new 10-channel trunking CEB in dispatch CEB room and connect to existing 110VAC UPS power source ♦ Install new channel bank equipment in dispatch CEB room and connect to existing 110VAC UPS power source ♦ Install necessary cross -connects between trunking CEB and channel bank ♦ Install microwave radio in dispatch building equipment room and connect to existing -48VDC power supply • Use existing 25-pair (CATS) cable to connect channel bank to microwave radio on roof of dispatch building ♦ Install 2-foot microwave dish and mount on west wall of roof City of Miami, Florida Mobile Communications System 193 No, 28069 -- Appendices July 5, 2007 Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page 2.18 ♦ Install coaxial cable to connect microwave radio to dish • Program microwave channel bank and radio equipment ♦ Ensure end -to -end microwave link connectivity between dispatch building and communications trailer ♦ Program AEB for addition of new CEB • Program new CEB ♦ Program "selected" dispatch operator consoles for addition of new 10-channel trunking resources • Conduct ATP to prove functionality between dispatch consoles and new 10-channel SMARTNET Trunking Site ♦ Deliver documentation package to include: • Standard as -built documentation package supplied by trailer manufacturer • System Block Diagram • 800 MHz Antenna System Diagram • Microwave Link Block Diagram • Rack Elevation Diagram For Trailer Installed Equipment • Rack Elevation Diagram For New CEB equipment • Programming Information • Cross -connect Information ♦ OPTION — Dedicated Leased T1 Backup • Configure proposed equipment for landline T1 "backup" connectivity (optional price — $19,500 additional) City of Miami Responsibilities ♦ Assign Project Manager that will serve as primary point of contact and have signature authorization for acceptance of radio communications equipment and trailer. ♦ Provide frequencies for new 10-channel 800 MHz trunking site • Program existing City -owned subscriber equipment to accommodate new SMARTNET talkgroups Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page • City of Miami, Florida Mobile Communications System IFB No. 28069 — Appendices July 5, 2007 2-19 • Attend customer demonstration and participate in functional acceptance testing at Motorola's facility in Plantation, Florida • Approve functional trunking site acceptance test conducted in Plantation, Florida • Receive and store emergency communications trailer in secure location • Work with Motorola to identify a suitable and secure location for temporary installation of trailer during dispatch functional testing and system optimization ♦ Disable a minimum of four channels from existing simulcast system for implementation and optimization work • Participate and approve dispatch functional acceptance test • Disable the ten channels to be used by the 800 MHz trunking site from the existing simulcast system • Work with Motorola to facilitate installation and optimization effort(s) • Provide Motorola installation team necessary site access • Coordinate and communicate impact of system upgrade to user community • Approve final system acceptance at completion of dispatch ATP Assumptions/Comments ♦ This project will be considered complete upon installation, programming, optimization, testing, and delivery of a fully operational trailer to the customer location. • Motorola will deliver the emergency communications trailer to the City within 20 weeks of receiving "notice to proceed" or "purchase order" on the project. Motorola is estimating an additional 6 weeks to complete all project deliverables - necessary to equip the system for dispatch functionality to the mobile trailer site. • No coverage performance guaranteed, or coverage testing implied in this proposal. • The dispatch functional ATP requires that the trailer be parked in an area of high microwave path reliability. It is preferable that this area be located within short proximity to City Dispatch and in a secure environment. • The existing dispatch console equipment can be programmed to accommodate new emergency communications talkgroups. City of Miami, Florida . Mobile Communications System IFS No. 28069 - Appendices July 5, 2007 Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page 2.20 • The existing dispatch operator consoles do not exceed the maximum recommended number of 60 resources per position. All installation efforts will be done in accordance with Motorola's R56 Standards and Guidelines for Communication Sites, with consideration given to existing conditions. • All licensing requirements, if necessary, must be completed by the City prior to the start of any programming or optimization efforts by Motorola. • The functional trailer demonstration and acceptance test will be done within the confines of Motorola's facility in Plantation, Florida. Range testing will not be done. • Development of custom documentation or any type of operations manual, over the standard package, define above, is not included in this proposal. ♦ The 800 MHz SMARTNET Site Equipment ATP will only be conducted at Motorola's facility in Plantation, Florida. • Final system acceptance will be achieved upon delivery of all equipment and completion of the Dispatch ATP. • Motorola and its subcontractors will perform all work and tasks required to implement and optimize the new equipment supplied by this proposal. All manufacturers' recommendations will be strictly adhered to for the assembly of this equipment. • Motorola has identified in the equipment proposal all equipment required to implement the outlined system. If the Customer desires to supply substitute equipment, said equipment must be approved by Motorola as being compatible with the overall system design and integrity. • Normal installation costs have been quoted in this proposal, however, any changes to the physical system layout or design may require a change order of this SOW. • Either Party may request changes within the general scope of this Agreement. If a requested change causes an increase or decrease in the cost or time required to perform this Agreement, the Parties will agree to an equitable adjustment of the Contract Price, Performance Schedule, or both, and will reflect the adjustment in a change order. Neither Party is obligated to perform requested changes unless both Parties execute a written change order. ♦ Work will commence during normal working hours Monday through Friday, 8:00 a.m. to 5:00 p.m. Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page City of Miami, Florida Mobile Communications System IFS No. 28069 — Appendices July 5, 2007 2-21 A one-year manufacturer's warranty from PEPRO, LLC will be provided with the communications trailer. • Motorola's standard one-year warranty is provided with the radio communications equipment. • Permits, if necessary, will be the responsibility of the City. • Motorola is not responsible for condition or repair of existing City -owned radio communications equipment. City of Miami, Florida Mobile Communications System IFB No, 28069 — Appendices July 5, 2007 Motorola Confidential Restricted Use or disclosure of this proposal is. subject to the restrictions on the title page 2-22