HomeMy WebLinkAboutScope of WorkATTACHMENT A - SCOPE OF SERVICES
ATTACHMENT A - SCOPE OF WORK
ARTICLE Al GENERAL
Under the direction of the Department,
PROGRAM MANAGER is to programmatically
manage and functionally administer the overall
capital and transportation improvement program of
the CITY, consisting of, but not limited to, planned
capital and transportation improvements, construction
projects, and the purchase of capital goods and
equipment. Additionally, the PROGRAM MANAGER
is responsible for the specific management oversight'
of the production, the planning, design and
procurement activities, and the construction of all
vertical and horizontal construction projects.
it Is the intent and purpose of the CITY that
PROGRAM MANAGER shall provide the services
hereunder as an extension of the Department's
resources by providing qualified technical and
professional personnel to perform the duties and
responsibilities assigned under the Terms of this
Agreement. The PROGRAM. MANAGER shall
minimize reliance on the Department's resources for
assignments and activities provided under the
agreement, as may be authorized by the Director.
PROGRAM MANAGER shall use Its best effort at all
times to cause the work to be performed in the most
expeditious and economical manner consistent with
the interests of the CITY.
A1.01 RANGE OF SERVICES
A1.01-1 PROGRAM MANAGER may be
required to perform all or some of the services
presented in this Agreement, depending on the
needs of the CITY. The PROGRAM MANAGER
shall furnish the services specifically authorized
by this Agreement, which services may
encompass one or mare professional disciplines
in addition to those held by the PROGRAM
MANAGER.
A1.01-2 Program Management services
shall include, but are not limited to, research and
preparation of reports, studies, coordination with
community organizations, project management,
production management, Construction
Administration, cost estimating, value
engineering, scheduling, GIS
productiontmanagement, utility coordination,
program management technology and
information systems development and
maintenance, document control and records
management, and administrative, contractual,
and financial program management for the City's
'CITP. The Services may further include but are
:a!
CITY Contract No. K -05-00453
not limited to planning, programming, field
investigations, observations, feasibility studies,
and other activities that may be required to
complete the Annual Work Program and
approved Work Orders.
A1.01-3 PROGRAM MANAGER will not be
responsible to manage the purchase of capital
goods and/or equipment, but shall assist with the
fiscal monitoring of those capital projects and
including them in the annual CITP.
A1.01-4 The City, at Its option, may elect to
expand, reduce or delete the extent of work
elements described In this scope of services,
provided such action does not alter the intent of
the Agreement. The Department may request
Consultant services on an as -needed basis.
There is no guarantee that any or all of the
services described in this document will be
assigned during the term of this agreement.
A1.02 COOPERATIVE WORK
The PROGRAM MANAGER will be responsible to
work in cooperation with officials of the City, the
Department, client departments and agencies,
commuity and other stakeholders, and with consulting
engineers and/or architects 10 administer the
planning, design and construction of PROGRAM
projects, and as well as overall program management
A1.03 NON-EXCLUSIVE RIGHT
11 is understood that the Work Order and Notice
to Proceed will be issued under this Agreement at the
sole discretion of the City Manager or Director and
that the PROGRAM MANAGER has no expectation,
entitlement, right to or privilege to receive a Work
Order and Notice to Proceed for any project or task.
The CITY reserves at all times the right to perform
any and all Professional Services in-house, or with
other private professional consultants, architects or
engineers consistent with applicable law, including
Section 287.055, Florida Statutes, as amended,
(Consultants' 'Competitive Negotiation Act) if required,
or to discontinue or withdraw any or all projects or
tasks or to exercise every other choice allowed by
law.
This Agreement does not confer on the
PROGRAM MANAGER any particular, exclusive or
special rights to any Work required by the CITY.
Outside of this Agreement, the PROGRAM
MANAGER may submit proposals and/or
qualifications for any professional services which the
Page A-1
ATTACHMENT A — SCOPE OF SERVICES
PROGRAM MANAGER is qualified to perform in
response to any public solicitation issued by CITY.
A1.04 PAYMENTS
The CITY will pay the PROGRAM MANAGER a
stipulated monthly amount for Primary Services and
a separate amount for each Work Order issued, in
accordance with provisions and limitations of
Attachment 8. Na payment will be made for the
PROGRAM MANAGER'S lime or services in
connection with the preparation of any Work Order
proposal or for any Work done outside of the
ANNUAL WORK PROGRAM or in the absence of an
executed Work Order, Notice to Proceed and
Purchase Order, except those services provided
within the initial ninety (90) days on the effective date
of this Agreement.
ARTICLE A2 OVERVIEW OF PROGRAM
MANAGEMENT SERVICES
A2.01 PRIMARY SERVICES
The services include, but are not necessarily be
limited to the following:
• Overall Administrative Program Management
services for the capital and transportation
improvement program
• Production Management: Programmatic
management of capital project Production, that
is, the feasibility and other pre -design studies,
financial and other analyses, scheduling,
planning, selection of construction and/or design
delivery method, design, engineering.
• Construction Program Administration for
projects undergoing construction, activiles may
include, without limitation, monitoring the overall
construction schedule of the capital improvement
program, coordinating schedules among
projects, assisting with the selection of
construction engineering observation firms and
overseeing the work of same, assisting with
community outreach, and providing regular
construction -associated reports
A2.02 SPECIALTY SERVICES
Where DIRECTOR, in his/her sole discretion,
identifies the need for services related to a unique,
and possibly large scale, element, activity, sub-
program or Project within the PROGRAM that is
outside of the scope of PRIMARY SERVICES as
defined herein, and such Services are unavailable
from within the CiTY's personnel resources,
hereinafter SPECIALTY SERVICES, PROGRAM
MANAGER shall provide a proposal, as further
described in Article A6.02 for the performance of said
services. Said proposal shall identify, in such detail
as deemed appropriate by the Director, the nature of
the proposed services, the extent of manpower and
other resources required for such Specialty Services,
and the individual(s), firm(s) and/or team that has
qualifications and expertise in the field of the subject
endeavor. The assignment of Work as SPECIALTY
CITY Contract No. K-05-00453
SERVICES shall be made solely at the discretion of
the City, by the Director, with the approval of the City
Manager and/or the City Commission as applicable,
and may be accomplished by a WORK ORDER
issued pursuant to this agreement.
The award and execution of a WORK ORDER or
Notice to Proceed for said SPECIALTY SERVICES
shall be solely at the City's discretion and submittal of
a proposal is no guarantee or assurance that the
PROGRAM MANAGER will be authorized to perform
the work as SPECIALTY SERVICES
Compensation for any SPECIALTY SERVICES shall
be separately negotiated and may be lump sum,
hourly rale-based or other method as deemed
appropriate by the parties.
ARTICLE A3 PRIMARY SERVICES
Those services considered by CITY to be absolutely
fundamental to the successful management of the
overall CITP shall be considered Primary Serives and
shall consist, generally of the following three
comprehensive areas.
A3.01 ADMINISTRATNE PROGRAM MAN-
AGEMENT
The PROGRAM MANAGER, it its capacity as overall
capital program adminitrator, will provide complete
and comprehensive coordination and management,
including, but not limited to, the following services
and/or activities:
A3.01.1 Program Implementation Stra-
tegies: research end recommend the most
effective methods to implement all aspects of the
overall program.
A3.01-2 Program Coordination:
Coordinate project design, procurement, contract
negotiation and contract administration activities,
A3.01.3 Contractual Method Alternatives:
Advise as to the most effective method(s) of
contracting for the various aspects of the
program and/for specific projects from among
options available under the City Code and State
Statute, such as conventional competitive
procurement practices (RFP/RFQs includinn
those govened by the Consutlant Competitive
Negotiations Act, Invitations to Bid, "Design-
Bu11d", or "Construction Manager -at -Risk"), or a
combination of these; Job Order Contracting,
direct purchase of materials and other potential
delivery methods.
A3.01-4 Program Logistics: Develop
comprehensive program work plans, schedules
and budgets.
A3,01.5 informations Sytems: Update and
manage the existing computer application used
for program management and fiscal monitoring
program known as the Miami Program Control
System, based on the Transportation Automated
Control System originally developed for theCity
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ATTACHMENT A — SCOPE OF SERVICES
of Jacksonville. Assist with the migration of data
and program software to the new City's new
ERP, and continue with information systems
management after migration.
A3.01.6 Fiscal Management Assistance:
Develop financial projections, monitor and track
program funds, financing and cash flows. Assist
with the development of program and materials
and financial date for potential financing options,
including investment bonds, which may be
utilized to implement the program.
A3.01-7 Reporting: Furnish regular
progress and status reports on the program at
intervals determined by the Director.
A3.0143 Staffing: Review and recommend
efficiencies within DEPARTMENT and
PROGRAM MANAGEMENT staffing. Maintain
staffing efficiencies within the PRGRAM
MANAGEMENT Team.
A3.01-9 Procedures & Process
Improvements: Assist with the development of
procedures and procedure manuals for various
program activities and processes. Develop or
assist with the development of standard
documents and/or forms utilized in the
implementation of the program (such as
legislation, procurement documents, uniform
specifications, contract general conditions,
individual protect analyses, resident notices and
newsletters), Assist with the development and
implementation of a contractor and NE
Consultant performance review program.
A3.01-10 Document Control & Records
Management: Develop or assist with the
development of a document management
system for the program; maintain documentation
and correspondence relating to the program that
is accessible and will be owned by the -City.
A3.01.11 Annual Capital Plan: Assist with
the preparation of the annual Capital and
Transportation improvement Plan.
A3.01-12 Inter -Agency Coordination: Assist
with the overall coordination of the City's
program with other governmental agencies, such
as the Florida Department of Transportation
(FDOT), Miami -Dade County Public Works and
Water and Sewer Departments, utility
companies, regulatory agencies and with private
developers.
A3.01.13 Annual Work Program: Prepare
estimated man -power requirements and
estimates of resource costs for proposed
services.
A3.01-14 Staff & Business Development:
Assist with the development and implementation
of staff development programs, and mentor
department staff on an on -going, Informal basis.
A3.01.16 ADA Compliance: Provide regular
and systematic reviews of ail projects, during
critical phases of project implementation
(planning, design and construction) to assist in
CITY Contract No. K-05-00453
compliance with the Americans with Disbilities
Act.
A3.D1-16 Prepare official minutes for scope
of services and other meetings for the
Department's approval and dissemination.
A3.02 PRODUCTION MANAGEMENT
SERVICES
A3.02-1 General Project Administratiog
and Fiscal Activities
A3.02-1(a) Cost Control: Provide value
engineering throughout project life cycles as
requested, and verify constructability of plans &
specifications.
A3.02-1(b) Financial: Prepare monthly cash
draw projections, monitor monthly project
expenditures, Review, monitor and advise the
City regarding the disposition of payment
requisitions from contractors and/or consultants.
Assist with timely submission of payment
requisitions to meet cash flow commitments,
Monitor project funding, prepare financial
projections as required.
A3.02-1(c) Reporting: Provide progress
reports and status information on assigned
project(s) to City designees et frequencies
identified by Director or Designee.
A3.02.1(d) Communication & Outreach:
Attend and address meetings with City officials,
neighborhood groups, and private citizens
concerning projects, respond to questions and
concerns about the project at City Commission
meetings, assist the City with public information,
notifications and public meetings required In
relation to assigned design construction projects.
A3.02-11e) Information Management,
Document Control: Maintain files of all
documentation and correspondence relating 10
the program and specific projects In an orderly
system which will be submitted to the City upon
completion of the project. Maintain project data
within the MCPS application or its successor
program.
A3.02.1(f) Legal & Other Services: Should
legal issues arise relating to a project, provide
records, depositions and testimony about
affected projects. Provide consulting services on
other matters relating to the projects and/or
program.
A3.02.1(g) Project Scoping: Assist with
devising and/or confirming detailed project
scopes with staff and client departments,
commensurate with funding.
A3.02-2 Design & Production Activities
A3.02-2(a) Project Scoping: Assist with
devising and/or confirming detailed project
scopes with staff and . client departments,
commensurate with funding. Verify the accuracy
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ATTACHMENT A — SCOPE OF SERVICES
of Architect's/Engineer's budget and design
estimates against cash flow commitments.
Program Manager shall consider prioritization
and design alternates as contingency measures
to verify that cash flow commitments are
achieved.
A3.02-2(b) Schedules & Budgets: Develop
work plans, schedules and budgets for the
overall program and for assigned projects.
Coordinate the design, preparation of
construction documents, procurement/bidding
and establishment of construction schedules with
City staff.
A3.02-2(c) Reviews: Provide design and
constructability reviews of plans and.
specifications at progress intervals. Such
reviews shall not relieve the designer of record of
liability associated with any errors or omissions in
the plans and specifications, the responsibility of
which shall remain solely with the designer of
record.
A3.02-2(d) ADA Compliance: Review
compliance with handicapped accessibility and
maintain documentation/justification when full
compliance cannot be achieved. Such review
shall not relieve the designer of record of liability
associated with any errors or omissions in the
plane and specifications, the responsibility of
which shall remain solely with the designer of
record.
A3.02-2(e) Permits & Approvals: Facilitate
and/or assist the City in obtaining all Federal,
State and local permits or approvals (from
agencies such as Miami -Dade Water and Sewer,
DERM, Environmental, and Department of
Health). Review such permits for consistency
with CITY approved plans and for special
requirements or conditions, if any. It is the
responsibility of the designer of record to file for
and obtain ail permits.
A3.02-2(f) Utlllity Coordination: Facilitate
comprehensive utility coordination to assist with
conflict resolution and coordination among City,
designer's of record, and various utility capital
plans and owners,
A3.02-2(g) Public Outreach: Coordinate and
assist in hosting of periodic meetings at
frequencies determined by the Director or
Designee with Program Managers to promote
best practices by City and industry.
A3.02-3 Bids and Contracts
A3.02-3(a) Prepare and/or assist with the
preparation of solicitation documents such as
RFPs, RFQs, and Invitations to Bid.
A3.02-3(b) Review and tabulate construction
bids, proposals for architect/engineering
services, and like documents.
A3.02-3(c) Review appropriateness of ale
consultant and contractor fee proposals with
Department personnel as appropriate.
A3.02-3(d) Provide input and assist with the
selection and evaluation of consultants,
contractors, and other service providers.
A3.02-3(e) Assist with preparation of award
documents, grant applications and contracts, and
assist with the administration of grants.
A3.02.3(f) Manage and oversee the selection,
monitoring and oversight of Job Order Contracts
in use by the City; assist In the preparation,
evaluation and award of new Job Order.Contracts if deemed necessary by DIRECTOR.
A3.02-3(g) Seek to encourange the
participation of minority, small and/or
disadvantage businesses as well as unemployed
City of Miami residents, and promote affirmative
action policies.
A3.02-3(h) Participate and assist or coordinate
negotiations with consultants and/or contractors
regarding price proposals and/or adjustments in
time for performance of services which may
result In supplemental services.
A3.03 CONSTRUCTION ADMINISTRATION
The City of Miami has contracted separately with
various firms provideing construction engineering and
observation (CEO) services . The Program Manager
will assist the City in the management of the CEO
services, including the following tasks:
A3.03-1 Provide administrative coordination
between active construction projects In the same
or adjacent areas.
A3.03-2 Visit the jobsites periodically and as
needed to monitor construction progress.
A3.03-3 Review and recommend approval
of Requests for Change Orders.
A3.03-4 Verify that contractors have filed
safety and affirmative action policies. However,
Program Manager shall not be responsible for
jobsite safety or for contractors failure to comply
with affirmative action and safety policies.
A3.03-5 Administer construction contracts.
A3.03.13 Oversee work of Construction
Engineering Observation Program Managers.
A3.03-7 Devise and implement initiatives and
proactively assist contractors in methods
intended to minimize potential disturbances to
public during construction.
CITY Contract No. K-05-00453
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ATTACHMENT A - SCOPE OF SERVICES
A3.031 Coordinate special inspections
including major trades, as requested by the
DIRECTOR.
A3.034 Review, monitor and recommend
approval of payment requisitions from the
contractor and other Program Managers.
A3.03-10 Monitor monthly construction -
related expenditures by the CITY.
A3.03.11 Coordinate and assist in hosting
of periodic meetings at frequencies determined
by the Director or Designee with contractors to
promote best practices by City and industry.
ARTICLE A4 SPECIALTY SERVICES
The specific scope of activities required as.
SPECIALTY SERVICES shall vary depending on
nature of the specific endeavor, and may encompass
any or all of the tasks described under PRIMARY
SERVICES. The required tasks and/oractivities shall
be described In a proposal that shall form the basis
for a WORK ORDER to be approved by the
DIRECTOR, CITY MANAGER and/or CITY
COMMISSION, as appropriate.
ARTICLE A5 STAFFING
The PROGRAM MANAGER will perform all services
described in this Scope of Services by use of the
CORE PROGRAM STAFF and/or the
SUPPLEMENTAL (Hourly Rate) STAFF, as described
below. The ANNUAL WORK PROGRAM shell
delineate the total anticipated CORE and
SUPPLEMENTAL STAFF levels. Individual WORK
ORDERS shall likewise depict staff and/or activities
as being ofered on a lump sum, performance basis or
houlry-rate, limiting amount basis. The DIRECTOR'S
input regarding staff and work assigned as CORE
PROGRAM STAFF and SUPPLEMENTAL STAFF
shall be duly considered by PROGRAM MANAGER In
preparing the ANNUAL WORK PROGRAM or any
individual WORK ORDER proposal and failure to
adequately address such concerns regarding staff
assignments may be cause for DIRECTOR'S rejection
of same.
All staff shall be duly qualified, trained and/or licensed
to perfrom the Work assigned to them.
A5.01 CORE PROGRAM STAFF
As depicted in the ANNUAL WORK PROGRAM, e
significant portion of the PRIMARY SERVICES shall
be perfomed by PROGRAM MANAGER'S staff
assigned on a full-time basis and housed at the
Miami Riverside Center. Such personnel shall be
considered CORE PROGRAM STAFF, and shall be
shown In the ANNUAL WORK PROGRAM and billed
to the CITY on a Lump Sum Basis.
Any modification in the Scope of Work assigned to
the CORE PROGRAM STAFF should trigger a
corresponding modification in the Lump Sum
Compensation, as provided in Article B3.O1-3
A5.02 SUPPLEMENTAL STAFF
The work assignments performed by these staff will
be requested by the CITY and/or the PROGRAM
MANAGER for individual or short term tasks, or for
long-term and continuing service tasks, associated
with any element of the Scope of Services. The level
of effort anticipated for these staff members and their
assignments will be analyzed by the DIRECTOR
and/or his/her designee on an as needed basis, and
the progress will be measured Through the Progress
Reporting to accompany the monthly invoicing.
A5.03 SPECIALTY STAFF
Staff assigned via WORK ORDER to a given scope of •
Work shall be duly qualified and experienced in fields
directly related to the SPECIALTY SERVICES.
individual WORK ORDERS shall depict staff and/or
activities as being ofered on a lump sum,
performance basis or hourly -rate, limiting amount
basis.
A5.04 STAFFING CHANGES
If additional staff is warranted in the opinion of the
PROGRAM MANAGER due to workload issues, a
written request will be made by PROGRAM
MANAGER to the DIRECTOR whose written approval
is required as described below.
A5.04-1 Changes due to Absence or
Terminatlon; if there are changes In the staff
depicted in the ANNUAL WORK PROGRAM or
an authorized 'WORK ORDER, . particularly in
CORE PROGRAM STAFF, due to voluntary or
Involuntary termination, that position will be
replaced within five (5) business days of the date
of separation, or as requested by the
DIRECTOR. Should an individual staff,
particularly within the CORE PROGRAM STAFF,
be absent for more than 15 consecutive business
days due to vacation, illness or other matter,
PROGRAM MANAGER shall provide a qualified
replacement that Is acceptable to the
DIRECTOR. DIRECTOR, In his/her sole
discretion, may additionally request qualified
replacement staff due to absences of less that 15
business days if warranted by the nature of the
work handled by that staff. Such changes shall
be noted and approved In writing.
A5.04-2 Changes due to Work
Regulremetits: DIRECTOR's approval shall be
in writing for additional or replacement CORE
STAFF and for additional SUPPLEMENTAL
STAFF not included inthe Annual Work Program
and estimated to work in excess of 20 hours per
month in total. In such cases, PROGRAM
MANAGER shall provides a writen proposal to
DIRECTOR detailing anticipated man-hour and
related requirements for the task or activity 10 be
assigned to additional SUPPLEMENTAL STAFF.
Where SUPPLEMENTAL STAFF are required on
an ad hoc, non -repetitive basis for 20 hours per
CITY Contract No. K-05-00453
Page A-5
ATTACHMENT A - SCOPE OF SERVICES
month or less in total, the DIRECTOR's approval
may be designated by his/her approval of the
invoice that contains and specifically identifies
such additional staff. Such addition of STAFF
shall be duly noted in the Monthly Invoice and
Progress Report. PROGRAM MANAGER shall
bear the cost of any additional staff not approved
by DIRECTOR.
A5.04-3 Electronic mail requests or
proposals and authorizations are acceptable.
ARTICLE AG ASSIGNMENT OF WORK
It Is the intent and purpose of the CITY that
PROGRAM MANAGER shall provide the Primary
Services hereunder as an extension of the.
Department's resources as may be authorized by the
DIRECTOR. It Is envisioned That areas of
responsibilities and specified tasks will be assigned
by the DIRECTOR as pars of his/her approval of an
ANNUAL WORK PROGRAM as prescribed below,
consisting of the total anticipated CORE Program and
SUPPLEMENTAL Staff levels as part of a separately
scoped and negotiated Work Order for Specialty
Services, as part of routine management meetings,
and on an as needed basis throughout the term of the
Agreement.
A6.01 ANNUAL WORK PROGRAM
An ANNUAL WORK PROGRAM, consisting of the
total anticipated CORE PROGRAM STAFF and
SUPPLEMENTAL STAFF levels, shall be prepared
and provided 10 the Director at least annually, or at
the frequency requested by the DIRECTOR. The
Annual Work Program shall cover all PRIMARY
SERVICES as well as estimates for known
SPECIALTY SERVICES.
The ANNUAL WORK PROGRAM shall identify and
estimate the level of both CORE and
SUPPLEMENTAL. STAFF to be provided for the up-
coming program year. However, PROGRAM
MANAGER may augment staff with additional
personnel as needed throughout the year to
accomplish the assigned work, subject to the
approval of the DIRECTOR as provided in Section
A5.04.
At least sixty (60) days prior 10 the anniversary date
of this Agreement, PROGRAM MANAGER shall
prepare a comprehensive report of accomplishments,
and proposed goals, strategies, tasks and activities to
be undertaken for the following year under this
Agreement, along with a detailed analysis of
personnel, other resources and compensation
required to accomplish same for the up -coming
period. Such ANNUAL WORK PROGRAM shall be
consistent with the financial and programmatic
objectives of the CITP. The DIRECTOR shall
critically review the proposed ANNUAL WORK
PROGRAM, with input from CITY staff or others, and
direct such modifications as he/she deems
appropriate In his/her sole discretion. When the
ANNUAL WORK PROGRAM is deemed acceptable
to DIRECTOR, he/she will notify PROGRAM
MANAGER in writing of its approval for
implementation for the following program year.
The DIRECTOR's approval of the ANNUAL WORK
PROGRAM may be subject to the additional
authorization of the City Manager and/or the City
Commission depending on the extent of variation, if
any, from the Summary of Compensation depicted in
Schedule B5.
A6.02 WORK ORDERS FOR SPECIALTY
SERVICES
When a specific task above and beyond the
scope of PRIMARY SERVICES assigned to the
CORE PROGRAM STAFF and the SUPPLEMENTAL
STAFF as provided in' the ANNUAL. WORK
PROGRAM, the DIRECTOR or his/her authorized
designee, will request, in writing where practicable, a
proposal from the PROGRAM MANAGER for
SPECIALTY SERVICES based on a proposed scope
of work. The PROGRAM MANAGER and Director,
and others if appropriate, may have preliminary
meetings, if warranted, to further define the Scope Of
Work and to resolve any questions regarding the
proposed Project. The PROGRAM MANAGER shall
then prepare a written "Work Order Proposal" for the
required SPECIALTY SERVICES generally following
the guidelines attached hereto as Schedule A3,
indicating the proposed scope of services, time of
performance, proposed fees; Subconsultants if
warranted, deliverable items and/or documents, and
funding and/or estimated construction cost, if
provided by CITY. The Work Order Proposal shall
depict detailed staffing committments for the
proposed SPECIALTY SERVICES and the method of
compensation, either Lump Sum or Houly
Rate/Limiting Amount. •
When consensus is reached, the PROGRAM
MANAGER shall prepare a revised and final Work
Order Proposal which will be . attached and
incorporated to the WORK ORDER authorized by the
DIRECTOR. The WORK ORDER shall first be
executed by the PROGRAM MANAGER as "Accepted
and Approved." The Work Order Is then approved by
the DIRECTOR, City Manager, and/or City
Commission, in accordance with provisions of the
City Code. When the WORK ORDER is fully
executed, written "Notice to Proceed" will be Issued
by the DIRECTOR and/or his/her designated
designee.
CITY Contract No. K-05-00453
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ATTACHMENT A - SCOPE OF SERVICES
SCHEDULE Al. - PROGRAM MANAGEMENT TEAM
PRIME PROGRAM AND SUB -PROGRAM MANAGERS
The following table summarizes the roles for all members of the Program Management Team anticipated
to work on the Professional Program Management Services Agreement for the City of Miami.
en
5
W
N
0.
HDR Engineering, Inc.
FIRM MAJOR ROLE
Prime Program Manager, Program Management,
including Administration, Production, Construction,
and Financial/Accounting
URS Construction Services, Inc. Project Management for miscellaneous vertical
projects (Production and Construction)
ADA Engineering, Inc.
Miscellaneous Construction and Production
Management Support
Gordian Group Construction Project Management for Job Order
Contractor Projects
Project Information Services Program Controls, program data information
management
CMTS Miscellaneous Construction and Production
Management Support
JRA Consulting, Inc. utility Coordination
Larry Schneider ADA Compliance Support
HDR Engineering, Inc.
LTK, Inc. Streetcar Systems and Technology support
Program Manager, Program Management,
including Administration, Production, Construction, .
and Financial/Accounting
Nick Serianni & Jeffrey Parker Transportation Program Funding
Holland and Knight FTA Coordination and Support
Planning Innovations, Inc. FTA Coordination and Support
CITY Contract No. K-05-00463
Page A-7
ATTACHMENT A — SCOPE OF SERVICES
SCHEDULE A2. - KEY STAFF
The following table summarizes the roles for Key Staff Members anticipated to work on the Professional
Program Management Services contract for the City of Miami.
STAFF MEMBER
Will Suero, PE, VP
Neal Poteet, GC, VP
Roger Hatton, GC, PE
Melanie Whitaker
Thais Baptista
Collin Worth
POSITION DESCRIPTION/ROLE
Senior Program Manager -Contract Manager/Client coordination and Quality
Assurance, as well as contract management.
Senior Program Manager/Day to day Program Manager and City of Miami
point of contact. Supervise and Direct full Program Management team
Program Manager/Program technical director
Edwige De Crumpe
Ed Herald
Lionel Zapata
Senior Administrative Assistant/SeniorAdministrative Support, Document
Control Support
Program Controls Manager/Scheduling, Financial, Programming, Report
generation
GIS Technician/GIS data input, reporting, map creation, and miscellaneous
program controls support
Project Accounting/Financial and Contractual tracking and reporting, as well
as EEO compliance monitoring
Program Manager/Construction Program Management
Jim Brittaln, PE
Project ManagerlDay to day project manager for construction projects
Alvaro Alonso, PE
Tony Sabbag, GC
Kevin Brown, PE
Project Manager/Day to day project manager for construction projects
Senior Project Manager/Day to day project manager for production projects
Program Manager/Production Program Management
Cary Sanchez Rea, AIA
Natalie Hossein
Chris Miranda
Tim Malagon
Project Manager/Day to day project manager for production projects
Senior Project Manager/Day to day project manager for production projects
Project Manager/Day to day project manager for production projects
Senior Project Manager/JOC Construction Program
Senior Program Controls Manager/Responsible for development of Program
Controls System
CITY Contract No. K-05-00453
Page A-8
ATTACHMENT A - SCOPE OF SERVICES
SCHEDULE A3 - WORK ORDER FORM
* 4 PAGES
CITY Contract No, K-O5-0O453 Page A-9