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Date: 3/16/2007
AGENDA ITEM SUMMARY FORM
FILE ID:017-'00
Requesting Department: CIV
Commission Meeting Date: 51 10120Q7, District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Resolution authorizing the City Manager to issue a renewal letter to twelve job order contractors
("JOCs"), exercising the City's first option to renew their existing agreements with the City.
Purpose of Item:
Authorizing the City Manager to exercise the City's option to renew twelve Job Order Contracts ("JOCs"), to
continue to provide maintenance and construction services citywide on an as -needed basis for capital projects
for an additional one-year period; allocating funds from various capital project accounts and departmental
budgets, subject to budgetary approval at the time of need.
Background Information:
The Administration identified a need to implement a Job Order Contracting ("JOC") system to achieve the
timely and cost effective delivery of maintenance and construction services for capital projects. Under a JOC
construction program, all contracts provide a firm fixed price and a multiplier for an indefinite quantity of
various construction activities, upon which individual construction assignments are made to selected
contractors for specific projects or jobs based on quantities derived from completed construction drawings. Bid
No. 04-05-048 was issued soliciting JOC contracts for vertical (building) and horizontal (right-of-way)
construction, and twenty-two (22) bids were received. Pursuant to Resolution No. 05-0290, the Comission
authorized implementation of a JOC program and awarded contracts to eighteen (18) bidders. The JOC
agreements have an initial term of twenty-four (24) months with an option to renew for three (3) additional one
(1) year periods. The Agreements were executed between June and October of 2005 and are scheduled to
expire accordingly in 2007. Due to the ongoing need for these services and a desire to maintain multiple
delivery methods for capital projects, the City Manager and CIT recommend that of the eighteen (18) original
firms, the twelve (12) firms identified herein be awarded contract extensions, utilizing the first option to renew
for an additional one (1) year period. The twelve firms were selected based on their successful performance for
the City to date.
Budget Impact Analysis
NO Is this item related to revenue?
NO Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP N/A
Final Approval;
(SIGN AND DATE).
Budget
N/A
If using or receiving capital funds
Grants N/A Risk Management N/A
Purchasing N% Dept. Director
Chief 17City Manager
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Project Manager: Ed Herald