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Date; 6/8/2007
AGENDA ITEM SUMMARY FORM
FILE ID: 0 7-
Requesting Department: CIP
Commission Meeting Date: 7/10/2007 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Resolution to approve a Construction Purchasing Program and authorize the City Manager to execute
Agreements for said Program,
Purpose of Item:
Approving the issuance of a solicitation document establishing a construction contractor Pre -Qualification
Program ("PQP") and establishing a revolving pool of qualified contractors within trade disciplines; further
approving the terms and conditions of a master agreement to manage PQP participants; further authorizing CIP
to administer the program and the City Manager to execute agreements for said purpose; allocating funds from
the budgets of various capital plan projects and department budgets, subject to budgetary approval at the time
of need.
Background Information:
The Department of Capital Improvement Program ("CIP") has determined that a pre -qualified list of
construction contractors is required to expedite the delivery of construction work, which includes various
Citywide construction, maintenance and repair projects ("Project" or `Projects"). CIT seeks approval to issue a
solicitation document and public notice for the purpose of pre -qualifying vendors and establishing a revolving
pool of qualified service providers in the various disciplines utilized to implement the construction projects and
maintenance work (the "Pre -Qualification Program" or "PQP"). The PQP will pre -qualify construction
contractors as applications are submitted allowing on -going access to the PQP by qualified vendors. The PQP
will be advertised no less than quarterly in a local daily publication and continuously on the CIP website. The
PQP will be administered by CIP utilizing a Master Agreement ("Agreement") to be executed with each pre -
qualified contractor selected to provide services. Due to the ongoing need for these services and a desire to
maintain multiple delivery methods for initiating construction related projects, the City Manager and CIP
recommend adding this Program to the existing Job Order Contracting and traditional procurement
methodologies already in place.
Budget Impact Analysis
NO Is this item related to revenue?
NO Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP N/A Budget
If using or receiving capital funds
Grants N/A
Purchasing
Chief i%
N/A
C4
Its
N/A
Management
ept. Director
City Manager
A
Project Manager gia Fabrikant