HomeMy WebLinkAboutSummary Form41!
Date: 6/15/2007
AGENDA ITEM SUMMARY FORM
FILE ID: 07' 00IO p.
Requesting Department: Parks & Recreation
Commission Meeting Date: 7/1Q/2007 District(s) Impacted: 01 02 03 04 ®5
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Resolution Waiving Procurement Requirements for Emergency Purchase of Equipment for the
Sevbold Canal House
Purpose of Item:
To approve the City Manager's finding of an emergency justifying the waiver of formal competitive
bidding and authorizing the City Manager to issue a Purchase Order to Russell Building Movers in
the amount of $26,962.40 The cost includes $17,232.40 for the purchase of the existing shoring
equipment and $9,730.00 for the rental of the shoring equipment from December 2006 through July
2007.
Background Information:
Until November 2006 the Spring Garden Civic Association (SGCA) managed Spring Garden Point
Park under an agreement with the City of Miami, which included the Seybold Canal House (House).
In 2005 SGCA obtained a grant for the restoration of the House. The restoration of the House
required that the House be temporarily moved to another location within the park so that a new
foundation for the House could be constructed. SCGA contracted with Russell Building Movers to
relocate the House. The contract included four large steel beams, eight smaller beams, cribbing,
shoring wedges and other blocking equipment (Equipment). The contract also stipulated that SCGA
would pay $40.00 per day in rental fees for the Equipment if the House was not moved back to its
original site within three months. After the move of the House and commencement of the restoration
Continued on next page...
Budeet Impact Analysis ciA p 2 q -1/ 6 00,2,
NO Is this item related to revenue? T o/
YES Is this item an expenditure? If so, please identify funding source below. A /13 9
General Account No: t 54/ a00
Special Revenue Account No: 11550.291001.544000.0000.00000($6,96 0r /
CIP Project No: B-30273 ($20.000)
YES Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capi
Maintenance
Total Fiscal I p : _ _ 2.40
CIP
Final Approvals. ,i1 /4{,�,
(SIGN AND DA75)
4314t4, .. 1irsin -
if using or receiving capitalfunds
Grants N/A
dgbt
Risk Manageme
Purchasing Dept. Director
Chief / �J City Manager
Page 1 of 2
N/A
Project Manager:
Background Information Continued:
Continued from page 1...
work SGCA realized that the funding was insufficient to complete the work and the project was
placed on hold until further funding could be obtained. SCGA continued to maintain the Park and the
House, including the payment of the Equipment until November 2006 when their agreement with the
City expired, at which time the Parks & Recreation assumed responsibility for the House.
Prior and subsequent to the Parks & Recreation Department inheriting the building there were
ongoing discussions on whether to renovate or demolish the facility. As part of these discussions a
price quotation was obtained from Russell Building Movers on November 2, 2006. During these
discussion the Parks & Recreation Department advised Russell Building Movers that the City would
pay the rental fee from December until the time of purchase, once the purchase had occurred. The
City ultimately made the decision to maintain the facility until such time as additional funding could be
secured to complete the restoration of the House. This decision required that the Equipment be
purchased as the Equipment is structurally supporting the House and the removal of the Equipment
would result in the collapse of the House. Substitution of the Equipment would also create a very
high risk of collapse.
The transfer of the management and maintenance of Park to the City resulted in a retroactive
situation for a portion of the rental of the Equipment and when combined with the cost for the
purchase of the Equipment the total cost of $26,962.40 exceeds the minimum threshold established
in the Procurement Code for sealed competitive bidding.
Page 2 of 2
Project Manager: