HomeMy WebLinkAboutMemo 1CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Pero G. Hernandez, P.E. DATE: June 15, 2007 FILE:
Cf{ Manager
SUBJECT: Seybold Canal House
s
FRO Emest B een. REFERENCES:
Director
Parks & Recreation Department ENCLOSURES:
BACKGROUND
In 2005 Spring Garden Civic Association (SGCA) obtained a grant for the restoration of
the Seybold Canal House (the House). The restoration of the House required that the
House be temporarily moved to another location within the park so that a new foundation
for the House could be constructed. SGCA contracted with Russell Building Movers to
relocate the House. The contract included four large steel beams, eight smaller beams,
cribbing, shoring wedges and other blocking equipment (Equipment). The contract also
stipulated that SGCA would pay $40.00 per day in rental fees for the Equipment if the
House was not moved back to its original site within three months. After the move of the
House and commencement of the restoration work SGCA realized that the funding was
insufficient to complete the work and the project was placed on hold until further funding
could be obtained. SGCA continued to maintain the Park and the House, including the
payment of the Equipment until November 2006 when their agreement with the City
expired, at which time the Parks & Recreation assumed responsibility for the House.
Prior and subsequent to the Parks & Recreation Department inheriting the building there
were ongoing discussions on whether to renovate or demolish the facility. As part of
these discussions a price quotation was obtained from Russell Building Movers on
November 2, 2006. During these discussions the Parks & Recreation Department
advised Russell Building Movers that the City would pay the rental fee from December
until the time of purchase, once the purchase had occurred. The City ultimately made the
decision to maintain the facility until such time as additional funding could be secured to
complete the restoration of the House.
FINDING
Based on the decision to maintain the House until funding could be obtained for
restoration the decision was made that the Equipment should be purchased. Without the
Equipment the House would collapse and substitution of the Equipment is not an option
as there would exist a very high risk of collapse.
The transfer of the management and maintenance of Park to the City resulted in a
retroactive situation for the rental of the Equipment and when combined with the cost for
the purchase of the Equipment the total cost of $26,962.40 exceeds the minimum
threshold established in the Procurement Code for sealed competitive bidding.
Pedro G. Hernandez, P.E.
City Manager
June 15, 2007
Based on the above the purchase of the Equipment is necessary for the protection of City
property and payment of the rental fees is required to a vendor who provided their
services in good faith.
Your signature below will signify your concurrence with the above recommendation and
your assimilation of these findings as your own justification for the waiver of competitive
bids and the selection of the specified vendor.
Pedro G. H
EB:gf
ez, P.E., City Manager
c: Mary H. Conway. P.E.
Ole O. Aluko
Glenn Marcos