HomeMy WebLinkAboutMemo 1CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM
Pedro G. Hernandez
City Manager
( Laura L. Bib y, Director
Department of Public Facilities
DATE : FILE :
June 12, 2007
SUBJECT :
Waiver of Competitive Bidding for
Management Services at the Knight
REFERENCESCenter
ENCLOSURES:
This memorandum serves to request your authorization to seek Commission approval to waive
competitive bidding procedures and further extend the existing Management Agreement with
Global Spectrum Limited Partnership ("Global") for management and operation of the James L.
Knight Center, in accordance with Section 18-85 of the City of Miami Code.
Resolution #97-662, approved by the City Commission on September 23, 1997, authorized the
City Manager to enter into a management agreement with Global to provide professional
services for the management of the Miami Convention Center/James L. Knight Center. This
agreement is scheduled to expire on September 30, 2007.
On May 10, 2007, the City Commission authorized the City Manager to: (i) prepare an invitation
for bid for the sale of the city -owned property located on the north side of 1-95 ("North Side
assets"); and (ii) explore the scenarios that contemplate the redevelopment of the assets located
on the south side of the I-95 ramp ("South Side assets") and/or amending or entering into a new
lease with the Hyatt. With the exploration of these scenarios underway and the uncertainty of
the long term use of this site, the administration believes it is in the best interest of the City to
extend the agreement with Global for an initial six (6) month period. If at that time, plans for the
site are developing such that the facility in its current form would not be operational for an
extended period of time, we propose that the City Manager have the authority to exercise the
renewal options. If plans are not progressing as such and the City anticipates the site remaining
status quo for an extended period of time, the administration would proceed in rebidding these
management services. The proposed extension would remain effective under the terms and
conditions that currently exist, effective October 1, 2007.
Per the existing agreement, Global is responsible for managing and operating the James L.
Knight Center, including marketing, ticketing, event booking, accounting, maintenance, and
capital improvements. The agreement includes language which establishes a base management
fee of $97,200 plus expenses, a 120 day optional City termination clause, and City discretion to
audit accordingly.
Pedro G. Hernandez
June 12, 2007
Page 2
Based on the foregoing, we request your approval to seek Commission authorization to waive
competitive bidding procedures and amend the existing Management Agreement with Global for
management and operation of the James L. Knight Center to provide for an extension of the
agreement for six (6) months with three (3) one (1) year options, effective October 1, 2007,
under the same terms and conditions.
Please indicate your preference
Disapproved:
Pedro G. H
(pprove isapproved:
G1e
z, City Manager
aPpt
chasing Director
Date: /7.49/07
Date: