HomeMy WebLinkAboutExhibit 2ATTACHMENT A
Clean Vessel Act Grant Program
Scope of Work
PURPOSE
The purpose of the grant is to establish or restore pumpout facilities that are operational and accessible
to the general boating public for the useful life of the facilities. The purpose of these conditions is to
ensure compliance with 50 CFR Part 85, Subpart D - Conditions on Use/Acceptance of Funds, for the
Agreement period, including the five (5) year period extending beyond the date of equipment installation
or construction completion. These conditions cover pumpout facilities and equipment purchased with
Clean Vessel Act Grant funds.
This is a cost reimbursement Agreement with matching requirement based on the amount actually paid
by the Department to the Grantee. The Department agrees to pay the Grantee, on a cost reimbursement
basis, a grant award in an amount not to exceed $85,127.00 and the Grantee agrees to undertake the
project as described and submitted by the Grantee in the Grant Application, CVA 07-480, and provide a
minimum 25% non-federal matching funds. The project is located at Dinner Key Marina, 3400 Pan
American Drive, Miami, Florida 33133.
CONDITIONS
Reimbursement for Project installation
1. The Grantee shall obtain all required permits and approvals prior to commencement of the
project. A grant award is not an indication of permitability of a project. A Permit Certification
_-.--- -_Former--s ,ppfied-by-the--Depat#r ent; shall -be -:sent to-an-d-be urr file-wIth-the-Departmnt before
invoices will be processed for payment.
2. Match documentation shall be provided .in accordance with instructions and on forms available
from the Department. Any credit for the match by the Grantee shall be based on forms
completed and documented to the satisfaction of the Department.
3. Grantee invoices will be processed by the Department in an expeditious manner upon
presentation of all required documents as outlined in Paragraphs 5.B. through S.E. of this
Agreement. The Department shall have fifteen (15) days to review and approve all invoices and
reports. Upon review and approval of each invoice and report, the Department will process the
invoice for payment.
4. The final invoice shall be accompanied by a completed and signed project completion form to be
provided by the Department, an operational plan as described in Condition 1 of the Operations
section of this Attachment, a description of the operational log required under Condition 8 of the
Operations section of this Attachment, and photographs of the completed project.
Operations
1. The pumpout facility or dump stations will conduct its operations under an operational plan of the
Grantee that specifies hours of operation, maintenance principles, methods in determining
volume of material pumped including the use of flow meters as may be necessary,
information/educational materials on pumpout operation and assurances that the pumpout facility
or dump station will be used solely for the collection of boat sewage. This plan will be submitted
with the certification of project construction completion.
2. Each pumpout facility or dump station funded under this project shall be open and available to
the recreational boating public. Each pumpout facility or dump station shall be operated,
DEP 55-240 (12/05)
DEP Agreement No. LE638, Attachment A, Page 1 of 3
maintained, and continue to be reasonably accessible to all recreational vessels for the full
five year period as described and set forth in Paragraph 4 of this Agreement.
3. The Grantee will provide marine sanitation and pumpout information for boat owners and
training for pumpout operators. These services may be provided through such methods as
information materials, on site instruction or audio-visual methods by the marina owner/operator,
equipment vendors, harbormaster or local government personnel.
4. The location of each pumpout facility or dump station will be continually identified through
informational markers using the international pumpout logo on a sign of at least three feet by four
feet in size. All informational markers located on the waters of the state shall be with prior
approval of the Department as required by permitting procedures established by Florida Statutes
and the Florida Administrative Code.
5. Informational placards stating fees, hours of operations, instructions, and operator name and
telephone number shall be posted in a clearly visible location on the station housing. The
placard shall have posted emergency phone numbers for reporting service problems and shall
include the following statement:
Funded in part by the U. S. Fish and Wildlife Service, Clean Vessel Act Program and the
Florida Inland Navigation District's Cooperative Assistance Program through the Florida
Department of Environmental Protection, Division of Law Enforcement.
6. Pumpout facilities will be designed and operated in accordance with state and local health
regulations.
7. Pumpout or dump station services will be provided free of charge or for a fee not to exceed $5
per vessel. Fees greater than $5 require prior written approval by the Department of an itemized
operational cost justification. Fee accounting will be provided with the annual log described
below. If fees are collected, such proceeds shall be retained, accounted for, and used by the
operator exclusively to defray operation and maintenance costs of the pumpout equipment and
associated materials.
8. The pumpout operator shall maintain an operational log to be submitted to the Department
the first day of each calendar quarter beginning with the quarter during which completion of
construction or installation of equipment occurred. The log shall document use of the
equipment by number of pumpout services events, gallons pumped, fees charged, and
maintenance, labor, or other operational costs incurred. Volume of sewage handled must be
determined as described in the approved operational plan. Costs may be estimated unless
greater than $5 fees are charged. Collections of higher fees require detailed accounting of
operational costs through a method included in and approved with the operational plan.
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DEP 55-240 (12/05)
DEP Agreement No. LE638, Attachment A, Page 2 of 3