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Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 07-00504 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1, IN
SUBSTANTIALLY THE ATTACHED FORM, TO THE LICENSE, MAINTENANCE
AND PRODUCT SUPPORT AGREEMENT, WITH B & L ASSOCIATES, INC.,
AWARDED PURSUANT TO RESOLUTION NO. 03-422, ADOPTED MAY 8, 2003,
AS AMENDED BY RESOLUTION NO. 04-0292, ADOPTED MAY 6, 2004 FOR THE
LICENSE AGREEMENT FOR PROPRIETARY SOFTWARE PRODUCTS, FOR THE
CONTINUED RE -LICENSING, MAINTENANCE AND PRODUCT SUPPORT OF ITS
PROPRIETARY SOFTWARE, FOR AN INITIAL TWO (2) YEAR PERIOD, WITH
THE OPTION TO RENEW FOR ONE (1)ADDITIONAL ONE-YEAR PERIOD, WITH
LICENSE FEES NOT TO EXCEED THE AMOUNT OF $88,739, FOR THE FIRST
TWO -YEARS, WITH THE THIRD YEAR COST IN THE AMOUNT NOT TO
EXCEED $46,145, AND MAINTENANCE AND PRODUCT SUPPORT, IN THE
AMOUNT NOT TO EXCEED $62,476 ANNUALLY, FOR A ONE-YEAR PERIOD,
WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE-YEAR
PERIODS; ALLOCATING FUNDS FROM ACCOUNT NO.
00001.251000.546000.0.0, SUBJECT TO THE AVAILABILITY OF FUNDS AND
BUDGETARY APPROVAL AT THE TIME OF NEED.
WHEREAS, on May 8, 2003, the Miami City Commission adopted Resolution No. 03-422,
authorizing the City Manager to execute a License Agreement for Proprietary Software Products,
#037428R1 (the "Original License Agreement") with B & L Associates, Inc., for the continued
re -licensing, training, maintenance and product support of its proprietary software for the Department
of Information Technology, on a contract basis for one-year period, with the option to renew for two
additional one-year periods, in an annual amount not to exceed $55,000, with annual maintenance
increases not to exceed four percent (4%) per year, with funding allocated from Account Code No.
001000.460101.6.670, subject to budgetary approval; and
WHEREAS, on May 6, 2004, the City Commission adopted Resolution No. 04-0292 to amend the
Original License Agreement with a replacement License Agreement for Proprietary Software Products,
#038823 (the "Replacement Agreement") for a three-year period, in an amount not to exceed
$163,360, with an annual maintenance and product support amount not to exceed $57,855, for a
one-year period, with the option to extend the product support for two (2) additional one-year periods
with annual maintenance increases limited to no more than four percent (4%) per year, for the
Department of Information Technology; and
WHEREAS, the City of Miami's ("City") Director of Procurement and the City Manager have
indicated that B & L Associates, Inc., remains the provider for the its proprietary software products,
and the Department of Information Technology has indicated the need to execute Amendment No. 1,
in substantially the attached form, to the Replacement Agreement for the continued re -licensing,
maintenance and product support, subject to the availability of funds and budgetary approval at the
time of need;
City of Miami Page 1 of 2 Printed On: 4/17/2007
File Number: 07-00504
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized{1} to execute Amendment No. 1, in substantially the
attached from, to the License, Maintenance and Product Support Agreement, between the City and B
& L Associates, Inc., pursuant to Resolution No. 03-422, adopted May 8, 2003, as amended by
Resolution No. 04-0292, adopted May 6, 2004, for the License Agreement for Proprietary Software
Products, for the continued re -licensing, maintenance and product support of its proprietary software,
for an initial two (2) year period, with the option to renew for one (1) additional one-year period, with
license fees not to exceed the amount of $88,739, for the first two -years, with the third year cost in the
amount not to exceed $46,145, and maintenance and product support, in the amount not to exceed
$62,476 annually, for one-year period, with the option to renew for two (2) additional one-year periods,
with funds allocated from Account No. 00001.251000.546000.0.0, subject to the availability of funds
and budgetary approval at the time of need.
Section 3. This Resolution shall become effective immediately upon adoption and signature of the
Mayor.{2}
APPROVED AS TO FORM AND CORRECTNESS:
JORGE L. FERNANDEZ
CITY ATTORNEY
Footnotes:
{1} Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be
added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted
and unchanged material.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 Printed On: 4/17/2007