Loading...
HomeMy WebLinkAboutExhibit 2Agreement Number 04- FLORiDA DEPARTMENT OF EDUCATION DIVISION OF SUPPORT SERVICES FOOD AND NUTRI11ON MANAGEMENT SUMMER FOOD SERVICE PROGRAM FOR Ci-tIEDREN AGREEMENT Name of Sponsor. Address: INSTRUCTIONS: (1) Return two copies of this agreement with original signatures prior to the beginning of the program to Food and Nutrition Management. Summer Food Service Program. 325 West Gaines Street, Room 1032, Tallahassee, Florida 32399-0400. (2) When the agreement is approved, one Copy win be returned to the Sponsor. In order to effectuate the purposes of the Summer Food Service Program for Children. the Florida Department of Education (hereinafter referred to as the "Department) and the sponsor whose name and address appear on the Application for Participation (SFSP-F1) (hereinafter referred to as the "Sponsor") acting in beheld each site listed on the Site Information Sheet. (SFSP-F2), covenant andagree as follows. A. The DEPARTMENT AGREES TO THE extent of funds available from USDA, it shall reimburse the sponsor in accordance with applicable requirements and regulations of the Summer Food Service Program for Children, and any amendments thereto. 1. In connection with meals served to children only at approved sites during any fiscal year for sponsors approved to operate the Summer Food Service Program. a The amount of operational reimbursement for meals shall not exceed the lesser of (a) An amount equal 10 the total number of meals, by types, multiplied by the rates assigned by the Department; or (b) Actual operating costs incurred by the sponsor. 3. The amount of administrative reimbursement for meals shall not exceed the lesser of.. (a) An amount equal to the total number of meats. by types. multiplied by the rates assigned by the Department; (b) Actual administrative costs incurred by the sponsor, or (c) An amount estimated in the sponsor's approved administrative budget. 4. Program income accruing to a sponsor's program shall be deducted from either operating or administrative costs, whichever is applicable. before a comparison is made with the maximum rates and the administrative budget 0. The SPONSOR. being the authority for supervision and control over the program warrants that it accepts final financial and administrative responsibility for the program and that it will: I. Operate a nonprofit food service for children on school vacation during the months of May through September or during the months of May through September and at some other time or times during the year for children on school vacation under a continuous school calendar system; - 2. For school food authorities, offer meals which meet the requirements and provisions set forth in 7 CFR 225 during times designated as the meal service periods by the sponsor, and serve the same meals to all children; for all other sponsors, serve meals which meet the requirements and provisions set forth k► 7 CFR 225 during times designated as the meal service periods by the sponsor, and serve the same meal to all children; 3_ Serve meals without cost to all children. except that camps may charge for meals served to dhddren who are not eligible for free or reduced price school meals; 4. issue a free meal policy statement in accordance with 7 CFR 225; 5. Meet the training requirements for its administrative and site personnel, as required under 7 CFR 225; 6. Claim reimbursement only for the type or types of meals specified in the agreement and served to children at approved sites .during the approved meal service period; except that camps shall claim reimbursement only for the type or types of meals specified in the agreement and served without charge to children who meet the Program's income standards: C. D. 7. Submit claims for reimbursement on a form provided by the Department in accordance with procedures established by the Department 8. Maintain, in the storage, preparation. and service of food. proper sanitation and health standards in conformance with al applrable state and local laws and regulations, 9.. Accept and use, in as large quantities as may be efficiently utized in the program, such foods as inay be offered as donated by the Department 10. Have access to faciLties necessary for staring. preparing and serving food; 11. Maintain a financial management system as prescribed by the Department; 12. Maintain on file documentation of site visits and reviews in accordance with 7 CFR 225; 13. Maintain full and accurate records of all program operations under this agreement. Upon request make all accounts and records pertaining g to the program available to state. federal, or other authorized officials for audit or administrative review, at a reasonable lime and pace. Such records shall be retained for a period of treee years after the end of the fiscal year to which they pertain, except that, if audit findings have not been resolved, the records shad be retained beyond the three year period as long as required for the resolulion of any issues raised by the audit. 14. Maintain children on site whee meals are consumed. The Sponsor hereby agrees that it war comply with Title VI of the Civi Righls Act of 1964 (Public Law 88-352. 42 U.S.C. 2000d et seq.) and ak requirements imposed by the regulations of the Department of Agriculture (7 CFR Part 15), Department of Justice (28 CFR.Parts 42 and 50), and FNS directives or regulations issued pursuant to that Act and the regulations. to the effect that, no person In the United Slates shall, on the grounds of race, color, national origin, sex. age, or disability be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the sponsor receives federal financial assistance from the Department; and hereby gives assurance that awl immediately take any measures necessary to effectuate this agreement_ This assurance is given in consideration of and for the purpose of obtaining any and an federal financial assistance, grants, and loans of federal funds. reimbursable expenditures; grant of donation of federal properly and interest in property, the detail of federal personnel; and the sate and lease of and the permission to use. federal property or interest in such property or the furnishing of services without consideration or at a nominal consideration. or at a consideration which is reduced for the purpose of assisting the recipient, or in recagnilion of the public interest to be served by such sale. lease, or furnishing of services to the recipient, or any improvements made with federal financial assistance extended to the program applicant by the Department. This includes any federal agreement. arrangement, or other contract wtvch has as one of its purposes the provision of cash assistance for the purchase of food, and cash assistance for purchase or rental of food service equipment or any other financial assistance extended in reliance on the representations and agreernents made in this assurance. By accepting this assurance, the sponsor agrees to compile data. maintain records, and submit reports as required, to permit effective enforcement of Title VI and permit authorized USDA personnel during normal working hours to review such records, books, and accounts as needed to ascertain complance with Title VL If there are any violations of this assurance. the Department of Agriculture. Food and Nutrition Service, shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the sponsor, its successors, transferees, and assignees as long as they receive assistance or retain possession of any assistance from the Department. The person or persons whose signatures appear below are authorized to sign this assurance on the behalf of the sponsor. The terms of this Agreement and the detailed information contained on the Application for Participation (SFSP-F1), and the Site Information Sheets (SFSP-F2). which shad be considered a part of this Agreement, shall not be modified or changed in anyway other than by consent in writing of both parties hereto. ESE 198 SFSP-F3 (Continued on Reverse) DOE Page 1 of 2 SUMMER FOOD SERVICE PROGRAM FOR CHILDREN AGREEMENT E. This Agreement may be renewed annually by the Department and the Sponsor by mutual agreement in writing. Renewal will be contingent on the Sponsor meeting program requirements in. tits Agreement and those outlined in 225 of the Code of Federal Regulaboris and other pertinent instructions from the Departmentthe United Slates Department of AgriarlGre and shall pertain to programs Under Spbosoes jurisdidiort that have submitted annual applications and said applications have been given Department approval. E: This Agreement may be terminated upon 15 days wriden notice on the pad of either party hereunto. and the Department may terminate this Agreement immediately alter receipt of evidence that the terms and conditions of this Agreement and of the .regulations governing the program have not been fury coinpked with by be Sponsor. Any termination of this Agreement by Me Department shall be in accord with appicabfis laws tied regulations. No termination or expiration al this Agreement. however, shall affect the °b iome Sponsor to maintain and retain records and 10 make such records available for audit. Termination of this Agreement for noncompliance with Tale VI of the Cavil Nights Act of 1964 shall be in accordance with applicable laws and regulations SPONSORING AGENCY Sponsor My signature certifies that the information submitted on this form and its attachments is true resulta and correct. I am aware that deliberate misrepresentation or withholding of information may prosecution under applicable state or federal statutes. CERTIFICATION Signature and Title of Authorized Representative Date: County ESE t98 SFSP-F3 G. The Department may take such action. including prosecution for Gaud under applicable state and federalsta of the money received by the Sponsor. Through improper or negligent action. i or initiate a reclaim, misif any parried.t diverted from the program. This liability on the part of the Sponsor shall r is in diminished. list, the u p pica. shave remain in effect for rPpt�f^ periods or limitations as coped for by law after the effective dale of termination of the Agreement H. The Department shall inform Me Sponsor of its tight to request a review of decisions made by the Department which affect the participation of a sponsor in the program or the Sponsors claim for reimbursement I. It is understood and agreed by and between the Department and the Sponsor, whether public or private: that the regulations of the United Slates Department of Agriculture relating to d tttth thee Department, od and Nutrition pare Regulation rem numberal 225. conditions and attached. are made terrs� kirM tee this motions. sites am to abide by AND APPROVAL. FLORIDA DEPARTMENT OF EDUCATION Recommended for Approval by: Administrator. Food and Nutrition Management Period of Agreement From: - To: Approved By. Date: Commissioner of Education or Designated Representative (Both copies must have original signatures] DOE Page 2 of 2 Date: