HomeMy WebLinkAboutRFQRFQ Number:
Commodity Codes:
Commodity Title:
Type of Purchase:
M/WBE Set -Aside:
Sr. Buyer:
Buyer Fax:
E-Mail Address:
Issue Date:
Voluntary Pre -Proposal
Conference:
Bid Bond:
Day/Date:
Time:
Location/Mail Address:
Chy of Miami
Request for Qualifications (RFQ)
urehasing Department
Glenn Marcos, CPPB, Director
Miami Riverside Center
444 SW 2'd Avenue, 6d' Floor
Miami, Florida 33130
Web S'te Andress: htt:l/ci. i;m'.fl.0
RF Data
03-04-107
906-82; 910-27; 926-45; 92WASTE HAULING95ERVICES 62-39; 1, 988-8; 998-48
COMMERCIAL SOLID
FIVE (5) YEARS WITH OTR FOR ONE (1) ADDITIONAL THREE (3) YEAR PERIOD
N/A
Pamela Burns, CPPB
(305) 400-5026
pburns@ci.miami.fl.us
June 14, 2004 De dline For a nest Of Addition l for a ion C rifle do 6/24 /04
June 22, 2004 at 9 AM
NO
Pro osal Submission Deadline
Wednesday, July 7, 2004
2:00PM
Office of the City Clerk
City Hall, 1" Floor
3500 Pan American Drive
Miami, Florida 33133-5504
Directions: LEOMTH AVE., TURN
PROCEEDTSOUTH TO SO. BAYSHORE DR. (3RD TRAFFIC LIGHT) T RNI-95 SOUTH UNTIL IT TURNS INTO USE US1 SOUTH TO 7LEFT, BLOCK
TURN RIGHT ON PAN AMERICAN DR, CITY HALL IS AT THE END OF PAN AMERICAN DR.
PARKING IS ON RIGHT.
FROM THE SOUTH USI NORTH TO 27TH AVENUE, TURN RIGHT, PROCEED SOUTH TO SO.
DR.BAYSHORE
(3RD TRAFFIC LIGHT), TURN LEFT, 1 BLOCK TURN
RIGHT AT THE ND OF PAN AMERICAN DR PARKING IS ONRIPAN AMERICAN
RIGHT.
CITYHALL IS
RF Content Sections
L.0 Introduction to Request for Qualifications
2.0 Specifications/Scope of Work describing what is needed
3.0 Special Conditions within a proposed contract
4.0 General Terms and Conditions that are general in scope
5.0 Instructions for Submitting Response to this RFQ
6,0 Response forms and Check List to be completed, signed and submitted with Proposal
l
e and at the location
Sealed the written lSubmission,
Proposals must be received
of Respe City of onse onse by fax xis notmi, C'ty c a serk's Office, table, Eive . no oa1er than
of your proposal and response forms must beed above
returned
for the City
or Proposal uuSybte p
to the City or your proposal may be disqualified, omTRespanse Forms must be returned, itute an order for the goods or services specified. The number of
copies requested in this RFQ together withcompleted
CONE OF SILENCE ORDINANCE IS APPLICABLE TO THIS SOLICITATION.
Location: Miami Orange Bowl Stadium, Athletic Club
1501 NW 3`a Street, Miami, Fl. 33125
Performance Bond: YES
City of Miami, Florida
Sealed Proposals will
City Hall, First Floor,
RFQ No. 03-04-107:
ISSUE DATE:
Commercial Waste Hauling Services
RFQ 03-04-107
PUBLIC NOTICE
be received by the City of Miami City Clerk
iat
3500 Pan American Drive, Miami, Fla 33 33 for the following:
The City of Miami is seeking to enter into Franchise Agreements with
qualified private commercial haulers to provide solid waste collection and
disposal services to commercial heDtabeli ent of Solid Was and ste.y residents
with four (4) or more units, for t p
Voluntary Pre -Proposal Conference:
Monday, June 14, 2004
Tuesday, June 22, 2004 at 9 AM
Location: Miami Orange Bowl Stadium
Athletic Club
1501 NW 3rd Street
Miami, Fl. 33125
Deadline for Request of
Additional Information: Thursday, June 24, 2004 at 5:00 P.M.
SUBMISSION DATE: Wednesday, July 7, 2004 at 2:00 P.M.
This Request for Qualifications (RFQ) is available from the City' s website at
htt:llwww.ci•miami•fl.ushProcurementlor the City's Purchasing
ha ing)D ep 906 t,o(445) 14 S.W. 19Avenue,
Sixth Floor, Miami, Florida 33130 The telephone number{
2
City of Miami, Florida
Commercial Waste Hauling
Services RFQ 03-04-107
1.0. INTRODUCTION TO REQUEST FOR QUALIFICATIONS
1.1. Invitation The City of Miami ("City"),
Thank you for your interest in this Request for Qualification ("RFQ") process.
through its Purchasing Department invites responses ("Proposals")
which offer to provide the services
described in greater detail in Section 2.0: Specifications / Scopeof Work.
1.2. Term of Franchise Agreementherein (the
The Proposer(s) qualified and selected to provide the services requested
e test vd h the City, "Qualified
shallinclude,00ser)")
but
shall be required to execute a Franchise Agreement ("Agreement")
not be limited to, the following terms:
A. The initial term of the Agreement shall be for five (5) years.
B. The City shall have the option to extend the Agreement for one (1) additional three (3) year period,
at its sole discretion. Qualified Proposer(s) will be given at least thirty (30) days prior written notice.
C. Extension of the term of the Agreement beyond the initial
iial upon the Qualified is noption Proposer(s).
the
Cto be
exercised in its sole discretion and does not confer any rights
1.3. Business Objectiveces of
The City of Miami ("City"), a municipal corporation of the aA Qeemf len tto prov dea, is n ommerc ag the !I solid
Qualified Proposer(s) ("Proposer(s)") to enter into a Franchise g
waste hauling services on a city-wide basis.
1.4. Voluntary Pre -Proposal Conference the voluntary Pre -Proposal osal Conference. This Potential Proposers are highly encouraged to attend 2004 at 9 OO AM at Miami Orange Bowl Stadium,
Pre -
Proposal Conference will occur on JuneTuesday,
Athletic Club, 1501 NW 3Td Street, Miami, Fl. A discussion of the requirements will occur at that time.
IT IS HIGHLY RECOMMENDED THAT A REPRESENTATIVE(S) OF THE PROSPECTIVE
PROPOSER ATTEND.
oroughly with any
Each potential Proposer is required, prior to submittingri Proposal,
affectto gthenworkt itself
to performed. No
and all conditions and/or requirements that may in any
allowances will be made because of lack of knowledge of these conditions.
1.
5. Deadline for Receipt of Request for Additionalo Information
clarification tmu
st ber f icati n
Pursuant to the Cone of Silence, any request for additional information
writingno later than 5:00 p.m. on June 24, 2004. Proposers
Officer, may at the or email
City's Departmentof
tment 25
attention of Pamela Burns CPPB, Sr. Procurement
33130. The facsimile number is (305)
Purchasing, 444 S.W. 2nd Avenue, 6th Floor,
or email: burns ci.miami,fl.us. This RFQ is subject to the City's "Cone of Silence" in accordance with
Section 18-74 of the City's Ordinance No. 12271.
City of Miami, Florida
Commercial Waste Hauling Services
RFQ 03-04-107
1.6. Cone of Silence
Pursuant to Section 18-74 of the City of. Miami Ordinance No. 12271, a "Cone of Silence" is imposed upon
each RFP, RFQ, RFLI, or IFB after advertisement and terminates at the time the City The Cone M
Adofministrator
shall
Administrator issues a written recommendation to the Miami City works
be applicable only to Contracts for the provision of goods an o�ibits ,nervices and �u�l��ication �egarding RFPs,
r improvements
for s, RFLIs omounts reater than r IFB (bids) betweean, among others. The Cone :
Silence
RFQs,
• Potential vendors, service providers, bidders, lobbyists or consultants and the City's
professional staff including, but not limited to, the City Manager/Chief Administrator and
the City Manager/Chief Administrator's staff, the Mayor, City Commissioners, or their
respective staffs;
• the Mayor, City Commissioners or their respective staffs and the City's professional staff
including, but not limited to, the City Manager/Chief Administrator and the City
Manager/Chief Administrator's staff;
• potential vendors, service providers, bidders, lobbyist or consultants, any member of the
City's professional staff, the Mayor, City Commissioners or their respective staffs and any
member of the respective selection/evaluation committee.
The provision does not apply to, among other communications:
• oral communications with the City purchasing staff regarding Minority/Women Business
Enterprise (M/WBE) and local vendor outreach programs;
• Communication is limited strictly to matters of process or procedure already contained in
the solicitation document;
at
uly
oticed
• the provisions of the Cone of Silence do not apply to oral conferences, punicationsrese tarions nbefore
site visits/inspections, pre -proposal or pre -bid
selection/evaluation committees, contract negotiations during any duly noticed Commission during a duly noticedl
meeting, or public presentations made to the City
public meeting; or
• communications in writing or by email at any time with any City employee, official or
member of the City Commission unless specifically prohibited by the applicable RFP, RFQ,
RFLI or bid documents.
the
• Communications in connection with the collection RFP, RFQ,
afRF'LIstry comments OR IFB by CityrPurchasing staff.
of market research regarding a particular
Proposers or bidders must file a copy of any written communicationsThe with
the Office
ond in of
tC ng and Clerk,
p u
which shall be made available to any person upon request. City u on request.
copy with the Office of the City Clerk, which shall be made available to any personp
Written communications may be in the form of e-mail, with a copy to the Office of the City Clerk at
cerrato ci.miami. t us.
In addition to any other penalties provided by law, violation of the rt Cone
of Silenceby
anyProposer
oorsOfferor,
bidder shall render any award voidable. A violation by a p Proposer, Any
Respondent, lobbyist or consultant shall subject of these proe to vential isions lion shall report such rsuant to the City
violation to the
person having personal knowledge of a viola
RFQ 03-04-107
City of Miami, Florida
A and/or may file a complaint with the Ethics Commission. Proposers or bidders should
Commercial Waste Hauling Services
State ttorney
reference Section 18-74 of the City Code for further clarification.
This language is only a summary of the key provisions of the Cone of Silence. Please
Ordinance No. 12271 for a complete and thorough description of the Cone of Silence. You
the City Clerk at (305) 250-5360, to obtain a copy of same.
1.7. Clarification
the Senior
Requests for additional information or clarifications must be made in accordance with therdeadlinne for receipt of questions
Buyer specified on the cover sheet of this RFQ, in a
specified in the RFQ (see Section 1.5} and the Cone of Snence (see Section 1.). The rquest must er's contact personbaddressephone numberntand
the RFQ number and title, Proposer's name, name ofropes
facsimile number.
Electronic facsimile or email requesting additional information will
be
this received
RFb the Sr. Buyer must havhis
RFQ at the fax number or email address specified on the cover sheet
ocover sheet which includes, at a minimum, the Proposer's name, name of Proposer's contact person, address,
number of pages transmitted, phone number, facsimile number, and RFQ number and title.
it
in
The City will issue responses to inquiries and any other corrections
or Proposes should nents ets relnecessary any
written addenda issued prior to the Proposal Submission
representations, statements or explanations other than thosRF made andthis any RFQ addenda issuor in ed, the lastd addendum
this RFQ. Where there appears to be conflict between theQ
issued shall prevail.
1.8. Award of Franchise Agreement(s)
Theo ortunity to enter into an Agreement shall be afforded to each of the Qualified Proposers, deemed by
pp
the City most advantageous and in its best interests. calendar days
The City reserves the right to extend the Agreement for up to one hundred twenty (120)
nual
ervice
beyond the stated Agreement term in order to provide s exercised, the Cityt shall sn tify the tlQualtf led
e a new
solicitation is evaluated and/or awarded. If the rig
Proposer(s) of its intent to extend the Agreement at the same price,
terms
ms(12and
day conditions
for o specific
if
number of days. Additional extensions over the first one hundred
the City and the Qualified Proposer(s) are in mutual agreement of such extensions.
1.9. Payment and Performance Bond Requirements
The Successful Proposer(s) shall furnish a payment and performance bond executed by a surety cofor mpany
duly authorized to do business in the State of Florida, which sshall be equal to thecounter-signed
hauan agent
ust e
2
company, resident in the State of Florida. The amount of the bond as
month franchise fees paid to the City or a minimum of $25,000 havehichever is greater, on security
r` y for
any
a
fees due to the City under this Agreement. The suretyLiability, In
financial category of Class VII as evaluated in the current B an's Key irrevocable getterGuide,
af cred'rt,�cash, certified
lieu of a payment bond, the successful hauler maypayable to the City of
check, treasurer's or cashier's checbond,ued by a rinpa form acceptabietrust
to the City, shall be submitted,
Miami. This payment and performance insurance certificate(s), listing the City
together with a signed Franchise Agreement and an approved
as Additional Insured, to the Purchasing Department no la
r than five (5) business Agreement by the City days after
approval by the City Commission and prior to final execution of
review City
may contact
5
City of Miami, Florida
Commercial Waste Hauling Services RFQ 03-04-107
1.10. Execution of Franchise Agreement
An Agreement will be negotiated between the Qualified Proposer(s) and the City.
1.11. Instructions
Careful attention must be given to all requested items contained in this RFQ. Proposers are invited to submit
Proposals in accordance with the requirements of this RFQ. Please read the entire solicitation before submitting
a Proposal. Proposers shall make the necessary entry in all blanks provided for the responses.
The entire set of documents constitutes the RFQ. The Proposer must return these documents with all
information necessary for the City to properly analyze Proposer's response in total and in the same order in
which it was issued. Proposer's notes, exceptions, and comments may be rendered on an attachment, provided
the same format of this RFQ text is followed. All Proposals shall be returned in a sealed envelope with the RFQ
number and opening date clearly stated on the outside of the envelope.
Proposers must provide a response to each requirement of the RFQ. Proposals should be prepared in a concise
manner with an emphasis on completeness and clarity.
1.12. Changes / Alterations
Proposer may change or withdraw a Proposal at any time prior to Proposal submission deadline; however, no
oral modifications will be allowed.
1.13. Discrepancies, Errors, and Omissions
Any discrepancies, errors, or ambiguities in the RFQ or addenda (if any) should be reported in writing to the
City's Purchasing Department. Should it be necessary, a written addendum will be incorporated to the RFQ.
The City will not be responsible for any oral instructions, clarifications, or other communications.
1.14. Disqualification
The City reserves the right to disqualify Proposals before or after the submission date, upon evidence of
collusion with intent to defraud or other illegal practices on the part of the Proposer. It also reserves the right
to waive any immaterial defect or informality in any Proposals; to reject any or all Proposals in whole or in
part, or to reissue a Request for Qualifications.
1.15. Proposal Receipt
Sealed Proposals will be accepted in accordance with the instructions detailed on the cover of this RFQ. After
that date and time, Proposals will no longer be accepted. The Proposer shall file all documents necessary to
support its Proposal and shall include them with its Proposal. Proposers shall be responsible for the actual
delivery of Proposals during business hours to the exact address indicated on the cover and in the RFQ.
Proposals that are not received by the City Clerk's Office by the deadline established in the RFQ shall not be
accepted or considered by the City.
1.16. Capital Expenditures
The Proposer understands that any capital expenditures that the Proposer makes, in order to perform the
services required by the City in this RFQ, is a business risk of the Proposer. The City, however, is not and
shall not pay or reimburse any capital expenditures or any other expenses; incurred by any Proposer in
anticipation neither of a Contract award nor to maintain the approved status of the Proposer if a Franchise
Agreement is awarded.
6
City of Miami, Florida
Commercial Waste Hauling
Services RFQ 03-04-107
2.0 SPECIFICATIONS 1 SCOPE OF WORK
2.1 BACKGROUND seekingto qualify private commercial haulers
The City of Miami (hereinafter referred to as "City") ' is q
(herein referred to as "haulers" or "contractors") to enter
st blishme tsciwide cand m ugti family re den c s
solid waste collection and disposal services to its commercial e
with four (4) or more units, totaling approximately 21,000 accounts in 34 square miles. The RFQ includes
garbage, trash, specialized roll -off and recycling service��inafter referred to asf `Agreement") shall enable
hazardous materials and
biological/biomedical waste. The Franchise Agreement (h
qualified haulers to provide these services within the City for the term specified in the Agreement.
Commercial haulers shall be responsible for seeking their own commercial accounts within the City.
2.2 SPECIFICATIONS / SCOPE OF WORK
It is the intent of the City to secure qualified hauierwast hauling servicesAgreement,
including rnll--off and recycling
2004, for the purpose of providing commercial solid
services, throughout the City. This city-wide Agreemenhbetween twail tfied haulers and the he allowed to provider thesel services
ain
in effect for an initial five (5) year period, and no of
within the corporate limits of the City until the expiration of the e and Agthereement,
inial fivet shyeall term e City's sole option
whether to exercise the option to extend any Agreementy
2.3 MINIMUM QUALIFICATIONS OF PROPOSER(S):
In order to qualify, haulers shall agree to adhere to ail requirements as set forth in theAgreement
haas its may
exist, as specified in the attached Draft form, and in its final form. Additionally, prospective
ll
meet ail of the following minimum qualification requirements and provide any and all required
documentation pursuant to the same.
The following requirements shall be met by a hauler in order to be deemed "qualified" to provide said
services, Each prospective Proposer:
a) Shall agree to all terms, conditions, and provisions ofthe final Franchise a hed D aft of AAgreement.ment, and agree to
execute the same upon being deemed qualified. See a t
b) Shall agree to adhere, at the time of application and at all times
sade and Fee uring the period
covered by the
Agreement, to all applicable Codes and Ordinances of the City, d Federal
regulations.
A reement,
c) Shall not owe, or be in arrears for any sum to the City and/or under any p g g
unless expressly approved by the City prior to the submission
nd due date.
ficient service, and have sufficient
d) Shall possess equipment capable of providing safe
personnel to perform the same.
e) If an individual, or in the case of a firm, corporation, partnership,
artne sh p,t associatierein, o lon or
orgybe zatigoontnory
person(s) having any financial, controlling, or managing
character.
f) Shall maintain proper insurance coverageand
furnish a along atu omobile liability insurance
policy in the minimum
amount of $1,000,000, including workers'compensation,
covering the healer's operations for combined
neThe City single shall be lisit ge of ted a$
an Addrtional Insured for
0 per occurrence
for bodily injury and property damage
liability and all insurances must be approved by the City's Risk Management prior to execution of
the Agreement.
7
City of Miami, Florida
and
Shall complete in full and return the attached documentation, which shall, in part, be uti c d by the, City
provide all its required information and
to determine qualifications.toess
h) Shall agree to furnish a payment bond be bgned by an agent fory a surety company d the authorizepanyd, resadent in the
in the State of Florida, which shalle
State of Florida, to the Purchasing Department no later than five (5) business days after approval by
the City Commission and prior to execution of the Agreement by the City.
FAILURE TO MEET ANY OF THE ABOVE MINIMUM
MAY DISQUALIFY AN APPLIICANT
ENTS
OR COMPLETE AND RETURN ATTACHME
FROM PROVIDING COMMERCIAL SOLID WASTE HAULING SERVICES WITHIN THE
CITY OF MIAMI.
g)
Commercial Waste Hauling Services
RFQ 03-04-107
2.4 SUBMISSION REQUIREMENTS
The following documents should be submitted as part of the Response to this RFQ.
a) Copy of hauler's current Occupational License.
b) Copy of hauler's current insurance certificate
c) Attestation of ualifications form, Attachment A, completed in full.
d) Submission of all documentation, as a minimum, as required in the
form, Attachment A.
FAILURE TO SUBMIT
Y DISQUALIFY YOUR RESPONSERED .
INFORMATION MAY
2.5 OPTIONAL REQUEST
As part of this RFQ and as the City is receptive to new and innovative ideas, the City is providing
the option for any Proposer to submit concepts that
concepts coinnovative
uld identify methods to accomplish
efficient commercial solid waste services. These innovative
the City's goals of better City regulation, to promotelgreater antand welfareaof its citizenstive or atThis section
ive services
and services to promote the beautification of the City
tyd the healthive idea(s),
or
shall not create any obligation on the City to enter inany to
ngormationreement based on the may, at the City's sole opt on,nbe
include the idea(s) in the final Agreement. However,
considered and incorporated in any final Agreement.
Attestation of ualifications
AND OTHER REQUIRED
8
City of Miami, Florida
Commercial Waste Hauling
Services RFQ 03-04-107
3.0 SPECIAL CONDITIONS
3.1. Method of Awardst")
The City shall establish a Qualified Proposer's List {also knownas
de basis for placement of all qualified
Proposers for the provision of services stipulated herein, on a ty j
The City or the City Manager or designee reserves the right to accept
or rejecifiect
ithe RFQl responses to this
RFQ, waive informalities, and request re -solicitations on thep
3.2. Assignment
Neither the RFQ nor the ensuing Agreement shall be of the nsfeW�dchconveyed,n,ithhed or conditPoned, nosed } in
the
whole or in part, without the prior written consent
City's sole discretion.
3.3. Cancellation
The City Manager may terminate, by written notice, in whole or part, any Agreement resulting from this
RFQ when such action is in the best interest of the City.
3.4. Permits and Licenses permits, inspection fees or any other costs
The Qualified Proposer(s) shall obtain and pay for all lic enalties, and/or fines imposed on the City for any
ses, that may be required to perform these services. Damages, p ermits or fines shall be borne solely by the
qualified Proposer's failure to obtain required licenses, p
Proposer. Additionally, copies of all licenses required to complete this work should be included with
response to this RFQ.
3.5. Performance work The Qualified Proposer(s) will be responsible for performing eacceptedcmet odsoin carrying goutthemeet City dwork,
s in a
safe, neat, and good workmanlike manner, using only generally
and complying with all federal and state laws, and all ordinances and codes of the City relating to such
work,
3.6. Work Assignments
with
All work assignments during the Agreement period asbe on an "as needed" basis, to the number or frequency of work assignis
notification requirements. The City offers no guarantee
under the terms of this Agreement.
3.7. Use of Subcontractors
s/her
The Proposer shall not, at any time during the tenure
hSuboont actors) except under and by vire Agreement, subcontract any part of tue of
operations or assign any portion or part of the Agreement, to
permission granted by the City through the proper officials.
Nothing contained in this RFQ shall be construed as establishing any contractual relationship between any
subcontractor and the City.
ssions
The Qualified Proposer shall be fully responsible toe of work undere City for all iselZFQ, and for acts and any acts and
of any
subcontractor and their employees for the performanc
omissions of persons employed by Qualified Proposer.
3.8. Labor, Supervisors, Equipment and Materials
The Qualified Proposer(s) shall furnish, at his/her
completnse, all ion the services specified inith�s RFQ. equipment,
materials and supplies necessary for the satisfactorycom P
9
City of Miami, Florida
Commercial Waste Hauling Services
RFQ 03-04-107
3.9. Omission from the Specificationse omission
om the
The apparent silence of the specifications and any addendum regarding any shall be regarded aslmeanhng that only the best
specifications of a detailed description concerning any pointt
commercial practices are to prevail, and that only materialsandnbasis workmananshipAgof rst.quality are to be used.
All interpretations of the specifications shall be made uponthe
3.10. Unauthorized Work
Neither the Qualified Proposer(s) nor any of his/her employees shall perform any work unless
dProposer(s) shalluly
ot
authorized by the Contract Administratoror
re of theyzed desige. The Agreement or any wQork uallpe wormed by an employee
perform any work performed outside the p
not otherwise previously authorized.
3.11. Franchise Agreements of the
or of
Although the purpose of this RFQ is to secure anAgree ent that
thatcan
thissatisfy
soii itation does con t to a the
a specific City agency, it is hereby agreed and understood
exclusive rights of the Qualified Proposer(s) to perform a'�t heeservices best tnterestse gtoeestablsh the separate
contractconjunction with this Solicitation, when deemed to
contract to provide said services.
3.12. Limited Agreement Extensione
Any specific work assignment which commences prior
termination
by mutualowrhtten agreementnby bothwill extend beyond the termination date shall, unless terminated
parties, continue until completion at the same rates, terms and conditions as set forth herein.
3.13. On-line Vendor Registration
It is the policy of the City that all prospective Proposers register on-line at
hit alwww.ci.miami.fl.usl rocurement, click on the Live ProposerVendor an regularly supply tolthe City required
bids/
and indicate the commodities/services which prosper
RFQ notification purposes sent by the City to registeredadprospg prospective
d previously are natser via `requi required to re-
register, or both. Prospective Proposers who haveY
unless prospective Proposer has to update its information concerning Proposerc an chanacgcess its Vendor Profies such as
new address, telephone number, fax, commodities, et
by selecting the link; modi rofile, and entering its assigned User ID and Password.
All prospective Proposers should register on-line, regardless Proposerif esubvenmits
or a Bidth the ror t eted "Statement
ofy
No Bid Form". The City will make its best effort to source
i registered
or service of future bid/RFQ solicitations and send bid/RFQ wition via conta t a lheink of the facsimileeail or tatton both.
o
Bid/RFQ Notification sent via e-mail to prospective Proposer
Proposers
download the document, and the entire document be sent via Order will not facsimilebeissuedase bypthe City rospectiveunless the
who choose to be contacted via fax. A Purchase
Successful Proposer has registered on-line. For any questions, contact the Vendor Registration Section at
(305) 416-1913.
10
City of Miami, Florida
4.0. GENERAL TERMS AND CONDITIONS
4.1. Acceptance/Rejection
The City or the City Manager or designee reserves thbe right
best interest of and/or the mostadvantageous
select Proposer(s) that, in the opinion of the City, will who has previously
to the City. The City also reserves the right
ms and conditionso reject the ofaosal of any Proposer(s) contract, to deliver on time contracts of a
failed to properly perform under theThe City
similar nature, and who is not in a position to perform
technicalities and requirements
its discretion, and/or reserves the right to waive any irregularities and t
re -
advertise the RFQ.
4.2. City Not Liable for Delays
It is further expressly agreed that in noother event shall
the
for, o be
liable
account ofranys toppagesto,
the Qualified
or delay in the
Proposer(s), any Subcontractor, or to any person
work herein provided for by injunction or other legal or equitable proceedings or on account of any delay for
any cause over which the City has no control.
4.3. Cost Incurred By Qualified Proposer(s)
All expenses involved with the preparation and submission of Proposals to the City, or any work performed
in connection therewith, shall be borne by the Qualified Proposer(s).
4.4, Legal Requirements
This RFQ is subject to all applicable federal, state, cocovered hereinand local .wsLackrof knowledge by the Qualified
dinances, rules and regulations
that in any manner affect any and all of the services
Proposer(s) shall in no way be cause for relief from responsibility.
4.5. Occupational License Requirement
Any Proposer with a business location in the City, who submits
its tProposal
C s l under
d r this RFQ,
shall
h the meet
the
f
City's Occupational License Tax requirements in accordance
Miami Charter. Proposers with a business location outsidethe City must of
Miami
amitt ha lwmeet
their
local
Occupational License Tax requirements. A copy of the license
however, the City may at its sole option and in its best interest allow the Proposer to supply the license to
the City during the evaluation period, but prior to award.
4.6. One Proposal
Only one (1) Proposal from an individual, firm, partnership, corporation or joint venture on a per Part basis,
will be considered in response to this RFQ.
RFQ 03-04-107
Commercial Waste Hauling Services
4,7, Public Entity Crimesr a
A person or affiliate who has been placed on the convicted Proposer list following a convi
ervices to a ctiopubc ent tyublic
c
entity crime may not submit a proposal on a contract to provide
any goods or
not submit a Response on a contract with a public entity for ease of reale tyuction or property toepair of a s public entity, may building
be
public work's project, may not submit a response on a !
awarded or perform work as a contractor, supplier, subcontractor,
in sextcess of the threshold mount
ant under a contract with any
public entity, and may not transact business with any public
a period of 36 months from the date of
provided in Section 287.017 of Florida Statutes for Category Two
being placed on the convicted Bidder / Proposer list.
11
City of Miami, Florida
Commercial Waste Hauling Services
RFQ Q3-04-107
4.8. Resolution of Protests
Any actual or prospective contractual party who feels aggrieved in connection with the solicitation or award
of a contract may protest in writing to the Director of Purchasing/Chief Procurement
strator ntanOfficer the City Attorney, shll e
o
the authority, subject to the approval of the City Manager/Chiefrs
settle and resolve a protest with final approval by the City Commission. Proposedures.r aretestlea ed to
tSeme t the
103 of the City's Ordinance No. 12271 describing the protest toy
potimel file shall constitute a forfeiture of
cfling
requirements for filing shall not be accepted. Failure of a party
such party's right to file a protest. NO EXCEPTIONS.
4.9. Review of Proposals for Responsiveness
Each Proposal will be reviewed to determine if it is responsive to the submission requirementsoutlined
in
the RFQ. A "responsive" Proposal is one which follows ther q y irem nts of theon, RFQ,nd includes
all
approp
documentation, is submitted in the format outlined in the RFQ,wis owith these requirements may deem a Proposal
signatures as required on each document. Failure to comply
non -responsive. A responsible Proposer is one that has the capability ityain allbilityy respectsch to
fullyassuper
good fahe
e
requirements set forth in the Proposal, and that has the integrity
performance.
4.10. Sales Tax
posers should be aware of the fact that all
Pro
The City is State Sales Tax exempt. Notwithstanding, p to
materials and supplies which are purchased by the Proposer
Section � e212r08 Floridacompletion
Statutes amended contract
1970 andsubject
all
the Florida State Sales Tax in accordance with
amendments thereto and shall be paid solely by the Proposer.
4.11. Employees are Responsibility of Qualified Proposer(s)
s r(s at all times, the sole employees of the
All employees of the Qualified Proposer(s) shall be consideredagent of the City.
Qualified Proposer(s) under its sole direction and not an employee y or g
All applicable taxes, fringe benefits, and training for all personnel for the performance under the Agreement
shall be the sole responsibility of the Qualified Proposer(s).
4.12. Use of Name
The City is not engaged in research for advertising, sales promotion, or other publicity purposes. No
advertising, sales promotion or other publicity materials containing information
ss mwa ion permissionainefrom
of the Proposal
ity.
are to be mentioned, or imply the name of the City, without priorp
4.13. Collusionous
The Proposer, by submitting a Proposal, certifies that its Proposal su bmittingt a Pro1posal forrthe same
agreement or connection either with any person, firm, orcorporation
services, or with the City's Purchasing Department or initiating D lion The . The Proposerser c rti fies that is
Proposal is fair, without control, collusion, fraud, or other illegal
l is in compliance with the conflict of interest and code of ethics laws.
theeCityct will ainvestigate
des i ate all situations
it where
where collusion may have occurred and the City reserves theright
collusion may have occurred.
4.14. Contract Administrator
The Contract Administrator for the Agreement shall be:
12
City of Miami, Florida
Name
Commercial Waste Hauling Services
RFQ 03-04-107
Mario Soldev ilia
Assistant Director
Department Solid Waste
Address 1290 N.W. 20th St.
Miami , FL 33142
4.15. Indemnificationthe The Qualified Proposer(s) shall agree to indemnify, defend
tin and each old harmless
of themi from its
o fcials,
employees and agents (collectively referred to as "Indemnities")
losses, costs, penalties, fines, damages, claims, expenses (incdiatt rny's damagaliabilities (collectively
or
referred to as "Liabilities") by reason of any injury to or deathany person the performance or non-
performance loss of any property arising out of, resulting from, or in connection with (i)
of the services contemplated by the Agreement which
negs ligence eor is alleged
ll a her active di ectly oror in) irofe the
anyact, omission, default or g g
caused, in whole or in part, by
Indemnities, or any of them or (ii) the failure of the Q'fftheoQua1ifiedtProposer(s) to conformcomply with any of tto
requirements specified within the Agreement, or the failure o
statutes, ordinances, or other regulations or requirements Areexpressly agrees to
local, in connection with the performance under the Agreement. Qualified d Proposer(s)e
indemnify and hold harmless the Indemnities, or any of them,
Prom and ag), or ainst ryl oits liabilitiessuwhichtractorsy b f
asserted by an employee or former employee of Qualifiedp applicable and as provided above, for which the Qualified liability to such employee or former
fied Proposer(s)
employee would otherwise be limited to payments under state Workers' Compensation or similar laws.
4.16. Insurance
ence of
Within five (5) days after notification of award, theSection Qualified
Indemnification shall furnish Insurance. id•
Insurance to the Purchasing Department. please refer to
Execution of an Agreement is contingent upon the receipt�nethe manner paesc bed inf the this insurance the
certificate is received within the specified time frame
but not
Qualified Proposer(s) shall be verbally notified of such deficiency and
1 dish Proposer(s) fddsio aubme (5)
)
calendar clays to submit a corrected certificate to the City. If thewithin fifteen (15) calendar days after
required insurance documents in the manner prescribed in this RFQ, be in
the Qualified Proposer(s) has been made aware of Commission
much circumstances, , the �the1fed Qualfied Proposer(s) may
default of the contractual terms and conditions. Under be prohibited from submitting future proposals to the City. Information regarding any insurance
agement
ment
requirements shall be directed to the Risk Management Abdm e able to the City fan the cost Depart o aping
, at
(305) 416-1700. Additionally, Qualified Proposer(s) may
the services, caused by Qualified Proposer(s)'s failure to submit the require documents.
4.17. Hold Harmless
TheQualified
ualified Proposer(s) shall hold harmless and indemnify the r nyser) errors in the provision of
services and for any fines, which may result from the fault of the Qualified
P4.18. Audit Rights and Records Retention
The Qualified Proposer(s) agrees to provide access to the City, and to any of its duly authorized
fied
ch are
ctly
representatives, to any books, documents, papers, and recordsexamma�onahexcerpts, Proposer(s)
stransicr ptionsreThe
p of audit,
pertinent to this Agreement, for the purpose and records pertinent
Qualified Proposer(s) shall maintain and retain any and all books, documents, papers
to the Agreement for three (3) years after the City makes final payment under the Agreement and all other
13
RFQ 03-04-107
City of Miami, Florida
matters are closed. On an ongoing basis, the most recent Financial Statements and audit
it reports,
ts,
pending Qualified Proposer(s}
whether internal or outside audits, must be provided to the City.
with, this condition shall result in the immediate cancellation of the Agreement by the
or refusal to comply
City.
4,19, proposer's Warranty ift, or other consideration contingent upon
Proposer warrants forthe services specified herein.
atno one was paid a fee, commission, g
receipt of an awa
Proposers
must agree to comply with City Ordinance 10032to provide be awarded work pursupprito ority
th s
employment opportunities which may arise should qualified
Po
RFQ. Proposers must complete and return "Statement of Intent to Comply with Ordinance No. 10032 form
with res onse. To obtain additional information on this program, contact can be made with the Department
P
of Community Development at (305) 693-3120.
nd
The Proposer acknowledges, represents, and warrants that in he performance
rman a all the
laws,terms
ordinances,aconditions rules,
4.21. Applicable Laws of
state,
of this Agreement, Proposer shall comply with all applicable regulations, and executive orders, now existing or hereinafter il received by the City with respect to this
effect and each and every provision
required by law as a condition of any federal, state, or localgran
A reement. Lack of knowledge by the Proposer shall in no way be cause for relief from responsibility.
g
Commercial Waste Hauling Services
14
RFQ 03-04-107
City of Miami, Florida
5.0. INSTRUCTIONS FOR SUBMITTING A RESPONSE
The fg
ollowin information and documents are required to be provided with Proposer's Response to this
RFQ. Failure to do so may deem your Proposal non -responsive.
the
to
5.1
PREPARATION OF RESPONSES - Proposers are expecSee expected
thoroughly Failure do so examine notRFQ
relieve
fully understand the scope of services the City is seeking
the difficulty or cost of successfully
to Proposers from its responsibilities for estimating properly Y
performing the work.
5.1.1 Each Proposer shall furnish the information required in the RFQ. The Proposer shall sign
the RFQ and print in ink or type your name, address, and telephone number on the face page
and on each continuation sheet thereof on which he/she makes an entr
y, as required.
5.1.2 Proposer shall include in the response all taxes, eins aPne,osocial to its securieply, worker's
s.
compensation, and any other benefits normally p by
5.1.3 Proposer should retain a copy of all Response documents for future reference.
5.1.4 All RFQ Responses must be fully completed and typed or printed in ink, and must be signed
ing
rity to bind
in ink with the firni's name and by an officer remployee
era erasures or collectionsQons must be initialed
pany
or firm by his/her signature. Responses having any
in ink by the person signing the Response, or the Response may be rejected.
5.1.5 Multiple Responses will be considered non -responsive.
Commercial Waste Hauling Services
5.2. Response Format
One (1) original and five (5) copies of your complete Response to this RFQ must be delivered to:
Ms. Priscilla A. Thompson, City Clerk
City of Miami
Office of the City Clerk
First Floor
3500 Pan American Drive
Miami, Florida 33133
Responses must be clears marked on the outside of the acka a referencing RFQ NO. 03-04-107,
COMMERCIAL
OMMERCIAL SOLID WASTE HAULING SERVICES. Responses received after that date and time
will not be acce ted and shall be returned unopened to Proposer.
osals received at any other location than the aforementioned or after the Proposal submission date
Prop
and time shall be deemed non -responsive. provisions given inthe
Proposals should be signed by an official authorized to bind the Proposer to the p the contents f the
Proposal. Proposals are to remain valid for aas0 art of the Agreement at the City's discretion.
-g--Y--ta s. Upon award of an Agreement, Proposal of the Qualified Proposer may be includedp
mustprovide a response to each issue. Proposals should be prepared in a concise manner with an
Proposers p
emphasis on completeness and clarity.
15
RFQ 03-04-107
City of Miami, Florida
AR C FC< R'C
g.1 15
Commercial Waste Hauling Services
Sec. 18-105. First -source hiring agreements.
(a) The commission approves implementation of the first -source hiring agreement policy and requires
as a condition precedent to the execution of service new opss f r facilities,he successfulenegotiation of first -source ces, and/or receipt
grants and loans, for projects of a nature that create 1said contracthiring agreements between the organization or indiVn easible byal ithe city manage wand such finding
representative unless such an agreement is found
approved by the city commission at a public hearing.
(b) For the purpose of this section, the following terms, phrases, words and their derivations shall
have the following meanings:
Authorized representative means the Private Industry Council
of federal and state training and employment
and Training Consortium, or its successor as local recap
funds.
ed
t
Fa
cilities means all publicly financed projects, including the t without
theyare limitation, financed through public en pr projects,
services or thal e use of publicly ownc works, and ed municipal
meats to
Grants and loans means, without (imitation, urban � �°np, Capitalent tDevelopmention grants D ncorporated and all
, economic
development agency construction loans, loans from
federal and state grants administered by the city.
ice contracts means contracts for the procurement of services by the city which include professional
Sere
services.
16
City of Miami, Florida
Services includes, without limitation, public works improvements, facilities, professional services,
commodities, supplies, materials and equipment.
Commercial Waste Hauling
Services RFQ 03-04-107
(c) The authorized representative shall negotiate each first -source hiring agreement.
(d) The primary beneficiaries of the
first-sourceotherd rhiring idents agfree cty.t shall be participants of the city
training and employment programs, e
(Ord. No. 10032, §§ 1--4, 9-12-85; Code 1980, § 18-11)
RFQ 03-04-107
City of Miami, Florida
Commercial Waste Hauling Services
6,0, RFQ Response Forms - CHECK LIST
ecklist isprovided to help you conform with all form/document requirements stipulated in this RFQ.
This ch r
Submitted W'sth
Pr_ 0 ALti
6.1 RFQ Information Form
This form must be completed, signed, and returned with Proposal.
6.2 Certificate of Authority, to be completed, signed and returned with Proposal.
6.3 Local Office Affidavit, if applicable
6.4 Debarment and Suspension Certificate (must be signed) YES
6,5 Statement of Compliance with Ordinance 10032
6.6 Conflict of Interest, if applicable
6.7 Complete Response with all required documentation.
YES
YES__
YES��
YES_ —
YES
YES��