Loading...
HomeMy WebLinkAboutPre-Attachment 2COMPOSITE EXHIBIT "B" FIRST AMENDMENT AND EXTENSION TO PROFESSIONAL SERVICES AGREEMENT This First Amendment to the Professional Services Agreement entered into as of the j 34day of f'j q 2005, but effective as of February 28, 2005, (hereinafter referred to as the "Amendment") by and between the City of Miami, a municipal corporation of the State of Florida (hereinafter referred to as "the City") and Brown and Brown, Inc., a Florida corporation ("Provider"). RECITALS: WHEREAS, the City issued an RFLI No. 02-03-032 for Insurance Brokerage Services for a contract to be established for one (1) year, with the City's option to extend said contract for four (4) additional one (1) year periods. WHEREAS, the City Commission, via Resolution No, 03-228 adopted on February 27, 2003, approved the selection of Brown and Brown as the top ranked firm and authorized the City to negotiate an agreement with Brown and Brown pursuant to RFLI 02-03.032. WHEREAS, the City Commission, via Resolution No, 03-515, adopted on May 22, 2003, authorized the City Manager to execute an agreement for one (]) year for the 2003-2004 period, with the option to extend for one (1) additional year for the 2004-2005 period (referred to hereinafter as the "Original Agreement"). WHEREAS, following the execution of the Original Agreement with Brown and Brown, Inc. dated September 5, 2003, but effective as of February 28, 2003,and the exercising by the City of its sole option to renew the Original Agreement for the 2004- 2005 period, the City is now seeking to amend and to extend the existing Original Agreement for one (1) year for the 2005-2006 period, with the City's sole option for one (1) additional year for the 2006-2007 period, for a total contractedinal Agreement as amended and extended by this Amendment not to authorized by the originating RFLI. NOW, THEREFORE, in consideration of the above promises and for other good and valid consideration, the parties hereto agree as follows: I. Brown and Brown, Inc., as Provider, agrees to this Amendment and extension of the Original Agreement at the same terms, conditions and costs. ray -laws Aiwa rhsnr+ es"'c.efr A-4.► 2. Both parties agree to extend the Original Agreement for one (1) year commencing on February 28, 2005 ending on February 27, 2006, and agree to one (1) additional optional year for the 2006-2007 period, at the sole option of the City, acting by its City Manager. k4tosero33L 3. The Original Agreement is hereby amended to allow the City Manager to approve a 2006-2007 period extension to the Original Agreement, if any, without further City Commission approval. 4. Except as expressly amended by the provisions hereof, the terms and conditions contained in the Original Agreement shall continue to govern the rights and obligations of the Parties and all provisions in the Original Agreement shall remain in full force and effect as stated therein, except to the. extension specifically modified by the provisions of this Amendment, and as such are hereby ratified and reaffirmed. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized, this day and year first above written. ATTTEST: CITY CLERK Approve4s, caFprm and Correctness: JORG , FE ANDEZ, CITY Approved as to the Insurance Requirements: DANIA F. CARRILLO RISK MANAGEMENT ADMINISTRATOR BROWN AND BROWN, INC, a Floridarporatian BY: Jl HENISERSON, PRESIDENT CIT I OF MIA corp + : ion of the BY: JOE A ` fl OLA, CITY Exhibit A—€.crpera-t-e-R•sialurvir of Brown & Brown, Inc. y Jgrws 4-CloCeAftil ilc c.kc,+aicS Jackson, Robin Jones From: Sent: To: Subject: Importance: Laurel Grammig (Igrammig@bbinslegal.comJ Tuesday, May 03, 2005 6:13 PM Jackson, Robin Jones FW: Bylaws - Brown & Brown, Inc. High Bylaws.pdf (432 KB) Robin - I apologize for the delay in getting this copy of our Bylaws to you. Article III, Section 2 (which authorizes the signing of "written instruments of the Corporation" by the President, among others) and Section 4 (authorizes Secretary to attest to President's signature)appear to be on point for our purposes with respect to the proposed agreement that Jim Henderson, our President, has signed and to which I, as Secretary, have attested. Jim and I were re-elected as President and Secretary, respectively, at the meeting of the Board of Directors immediately following our most recent Annual Shareholders' Meeting held on April 21, 2005. Here is an excerpt from the minutes of that Board of Directors' meeting (I can provide a certified resolution if necessary): 6. Election of Officers. the meeting agenda, and upon favor of the election of the one-year term or until their Mr. Hyatt Brown referred the Board to the list of officers on motion duly made and seconded, the Board voted unanimously in following persons as officers of the Company to serve for a successors are elected and qualified: J. Hyatt Brown Chairman of the Cory T. Walker Officer Jim W. Henderson C. Roy Bridges J. Powell Brown Linda S. Downs Kenneth D. Kirk Charles H. Lydecker J. Scott Penny Tom Riley Laurel L. Grammig Senior Vi Board and Chief Executive Officer President and Chief Operating Officer Regional Executive Vice President Regional Executive Vice President Regional Executive Vice President Regional Executive Vice President Regional Executive Vice President Regional Executive Vice President Regional Executive Vice President Vice President and Secretary ce President, Chief Financial and Treasurer Thomas M. Donegan, Jr. Richard Freebourn Vice President and Assistant Secretary Vice President of Internal Operations Hope this is helpful. Please let me know if any additional information is required. Thanks. -Laurel ***Please note new mailing address*** Laurel L. Grammig Vice President, Secretary and General Counsel Brown & Brown, Inc. 3101 W. Martin Luther King, Jr. Blvd. Ste. 400 Tampa, Florida 33607 Fax: 813-222-4464 Phone: 813-222-4277 E-Mail: lgrammig@bbinslegal.com Original Message From: HAYES, JENNIFER [mailto:jhayes@bbinslegal.c.om] Sent: Tuesday, May 03, 2005 5:05 PM To: Laurel Grammig Subject: Bylaws This message originates from the Legal Department of Brown & Brown, Inc. This e-mail message and all attachments may contain legally privileged and confidential information intended solely for the use of the addressee. If you are not the intended recipient, you should immediately stop reading this message and delete it from your system. Any unauthorized reading, distribution, copying, or other use of this message or its attachments is strictly prohibited. All personal messages express solely the sender's views and not those of Brown & Brown, Inc. This message may not be copied or distributed without this disclaimer. If you received this message in error, Please notify us immediately at webmaster@prof- programs.com Digital Sender Model: Digital Sender Name: Document type: Number of pages: Sent by: Attachment File Format: HP 9100C 194.100.100.89 B/W Document 9 HAYES, JENNIFER <jhayes@bbinslegal.com> Adobe PDF To view this document you need to use the Adobe Acrobat Reader. To get a free copy of the Acrobat reader please visit: http://www.digitalsender.hp.com/reader-en CONFIDENTIALITY NOTICE The information contained in this communication, including attachments is privileged and confidential. It is intended only for the exclusive use of the addressee. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. Insurance coverage can not be bound, amended or changed via an e-mail message without knowledge or consent from the insuring carrier. If you have received this communication in error please notify us by telephone immediately at (813) 222-4333 or e-mail admin@bbprograms.com. Thank you. 2 AS AMENDED EFFECTIVE AS OF NOVEMBER 8, 2002 BY-LAWS BROWN & BROWN, INC. ARTICLE I SHAREHOLDERS Section 1. Annual Meetings of Shareholders The annual meeting of the Shareholders for the election of the Board of Directors and the transaction of such further business as may come before the meeting shall be held at the Company's offices on the fourth Thursday of April each year (or in the event such day is a legal holiday, on the day next following which is not a legal holiday), unless by resolution of the Board of Directors in any year a different time is designated. Meetings of the shareholders may be held either within or without the State of Florida. Section 2. Special Meetings of Shareholders Special meetings of the shareholders may be called by the President or the Board of Directors whenever he or they deem it proper and shall be called by the President or by the Board of Directors upon the written request of shareholders holding a majority of common stock outstanding. Such meetings may be held either within or without the State. Section 3. Notice of Meetings of Shareholders A notice of each meeting of shareholders, signed by the Secretary, shall be mailed to each shareholder having the right and entitled to vote at such meeting, at his address as it appears on the records of the Corporation, not less than 10 nor more than 60 days before the date set for the meeting. If any such shareholder's address is unknown, notice shall be given by advertising once, in some newspaper published in Tampa, Florida within the time above specified for served or mailed notice. If any shareholder shall transfer any of his stock after notice, it shall not be necessary to notify the transferee. Any shareholder, however, may waive notice of any meeting, either before, at or after such meeting. Section 4, Oualification of Voters The directors may fix a date not more than 70 days prior to the date set for such meeting as the record date of which the shareholders of record who have the right to and are entitled to notice of and to vote at such meeting and any adjournment thereof shall be determined. Section 5. Proxy and Voting - Shareholders who are qualified to vote may vote at any meeting, either in person or, if absent, by proxy in writings which shall be filed with the Secretary of the meeting before being voted. Each common shareholder shall be entitled to as many votes as he holds shares of stock. Section 6. Quortm At any meeting of the shareholders a majority in interest of all the common stock issued and outstanding represented by shareholders of record in person or by proxy shall constitute a quorum for the transaction of business. A less interest may adjourn any meeting and the meeting may be held as adjourned without further notice, provided however, that directors shall not be elected at meetings so adjourned. Any question may be considered and acted upon at an annual meeting of the shareholders, but no question not stated in the call for a special meeting shall be acted upon thereat except by the written consent to the holders of a majority of the outstanding common stock, said consent to be filed with the records of the Corporation. ARTICLE II BOARD OF DIRECTORS Section 1. Number and Qualifications of Directors The Board of Directors shall consist of nine (9) in number to be elected annually at the meeting of the shareholders by a majority of the shares voted. The number may be increased or diminished from time to time, by resolution of the Board of Directors, but shall never be less than three (3). It shall not be necessary for directors to be shareholders, but all directors shall be of full age and at least one shall be a citizen of the United States. A director shall hold office until his successor is elected and has qualified. Section 2. Meetings of Directors The Board of Directors shall hold its regular and its special meetings at such times and places, within or without the state, as they deem to be to the best interest of the Corporation. The Board of Directors shall fix the time and place of its regular meetings. The President or any two directors may call special meetings of the Board of Directors but the President shall call a special meeting or meetings whenever requested in writing so to do by the holders of a majority of the stock then outstanding. The Board of Directors may conduct meetings by means of a conference telephone hookup. Section 2A. Action by Written Consent Any action required or permitted to be taken at a meeting of the Board of Directors or of a Committee may be taken by written consent, without a meeting, if the action is taken by all of the 2 members of the Board or the Committee. The action shall be evidenced by one or more written consents describing the action taken and shall be signed by each director or Committee member. Section 3. Notice of Meetings of Board of Directors After the Board of Directors has determined the time and place for regular meetings no notice thereof need be given. Notice of special meetings, stating the time and place thereof, shall be given to each director by mailing the same special delivery and, if it will expedite the notice, airmail, at his residence or business address at least two (2) days before the meeting, or by delivering the same to him personally or telegraphing or telecopying the same to him at his residence or business address not later than the day before the day on which the meeting is to be held, unless in case of emergency the President shall prescribe a shorter notice to be given personally, by telephone, telegram or by telecopy. The meeting of the Board of Directors for the election of officers may be held without notice immediately after the annual meeting of the shareholders and at the same place. Any director may waive notice of any meeting of the Board of Directors either before, at or after such meeting. Section 4. Powers of Directors The Board of Directors shall have the entire management of the business of the Corporation. In the management and control of the property, business and affairs of the Corporation, the Board of Directors is hereby vested with all the powers possessed by the Corporation itself, so far as this delegation of authority is not inconsistent with the laws of the State of Florida, with the Certificate of Incorporation or with these By -Laws. The Board of Directors shall have the power to determine what constitutes net earnings, profits, and surplus, respectively, what amount shall be reserved for working capital and for any other purposes and what amount shall be declared as dividends, and such determination by the Board of Directors shall be final and conclusive. The Board of Directors shall also have power to determine what amounts, if any, shall be borrowed by the Corporation and upon what terms, conditions or security and shall be authorized to incur such indebtedness as they may deem necessary and to authorize the execution thereof by the officers of the Corporation. The Board of Directors may, by resolution, designate two or more of their number to constitute an executive committee, who, to the extent provided in such resolution, shall have and may exercise the powers of the Board of Directors, Section 5. Vacancies When for any reason the office of a director shall become vacant, the remaining directors shall by a majority vote elect a successor who shall hold office until his successor is elected and has qualified. Vacancies resulting from an increase in the number of directors may be filled in the same manner. 3 Section b. Quorum of Directors A majority of the members of the Board of Directors is required to constitute a quorum for the transaction of business, but a lesser number (not less than two) may adjourn any meeting and the meeting may be held as adjourned without further notice. When a quorum is present at any meeting, the act of the majority of the directors present shall be the act of f the Board of Directors and this shall be true even if no notice of such meeting shall have been given, provided a majority of the Board shall waive, as hereinabove provided, the giving of such notice. Section 7. Resignation or Removal Any director may resign at any time by giving written notice to the Board of Directors, the President or the Secretary. Any such resignation shall take effect at the time specified therein, or if the time not be specified therein, upon its acceptance by the Board of Directors. The shareholders at any meeting called for the purpose by vote of a majority of the common stock issued and outstanding may remove from office any director elected by the shareholders or Board of Directors and elect his successor. ARTICLE III OFFICERS Section 1. Election and Qualification The Officers of this Corporation shall consist of a Chairman of the Board, a President, a Vice President, a Secretary and a Treasurer and one of more additional Vice Presidents, one or more Assistant Secretaries, one or more Assistant Treasurers or such other officers as the Board of Directors may provide. All of such officers shall be elected by the Board of Directors immediately after the annual meeting of the shareholders. None of the officers need be directors.. The same person may hold more than one office, except those of President and Secretary or Assistant Secretary. The Board of Directors shall have the authority to fill any vacancy in any office. The Board of Directors shall have full authority to fix the compensation of all officers. All officers shall hold office until their successors are elected and have qualified. Section 2. Chairman of the Board The Chairman of the Board shall be the chief executive officer of the Corporation and shall preside at all meetings of the shareholders and shall preside at meetings of the Board of Directors. The Chairman of the Board, President or Vice President, unless some other person is specifically authorized by vote of the Board of Directors, shall sign all Certificates of stocks, bonds, deeds, mortgages, leases, or any other written instruments of the Corporation. He shall perform all the duties commonly incident to his office and shall perform such other duties as the Board of Directors shall designate. 4 Section 2A. President The President shall preside at meetings of the shareholders and/or directors in the absence, sickness or other disability of the Chairman of the Board. The President shall perform all the duties commonly incident to his office and shall perform such other duties as the Board of Directors shall designate. Section 3. Vice President The Vice President shall perform the duties and have the powers of the President (other than those as specified as duties of the Chairman of the Board) during the absence, sickness, or other disability of the President. In addition, he shall perform such other duties and have such other powers as the Board of Directors shall designate. Section 4. Secretary The Secretary shall keep accurate minutes of all meetings of the shareholders and the Board of Directors and shall perform all the duties commonly incident to his office and shall perform such other duties and have such other powers as the Board of Directors shall designate. The Secretary shall have charge of the Corporate Seal and shall, if requested to do so, attest written instruments of the Corporation executed by the President or the Chairman the Board and affix the Corporate Seal thereto. In the absence of the Secretary, the Assistant Secretary shall perform the aforesaid duties. Section 5, Treasurer The Treasurer, subject to the order of the Board of Directors, shall have the care and custody of the money, funds, valuable papers and documents of the Corporation and shall have. and exercise under the supervision of the Board of Directors all the powers and duties commonly incident to his office. He shall keep accurate accounts of the Corporation's transactions which shall be the property of the Corporation. Section 6. Resignation and Removal Any officer of the Corporation may resign at any time by giving written notice to the Board of Directors, the President or the Secretary of the Corporation. Any such resignation shall take effect at the time specified therein or if the time be not specified therein upon its acceptance by the Board of Directors. The shareholders at any meeting called for the purpose by vote of a majority of the stock issued and outstanding may remove from office any officer elected or appointed by the Board of Directors and elect or appoint his successor. The Board of Directors by vote of not Tess than a majority of the entire Board may remove from office any officer or agent elected or appointed by it. 5 ARTICLE IV STOCK Section 1. Certificate of Stock Certificates shall be signed by the Chairman of the Board or the President and the Secretary or an Assistant Secretary and sealed with the seal of the Corporation. The seal may be facsimile, engraved or printed. When such Certificate is signed by a transfer agent or by a registrar, the signature of any of those officers named herein may be facsimile. Shares of stock may be transferable only by the registered holder thereof in person or by his attorney duly authorized in writing at the office of an authorized transfer agent of the Corporation upon the surrender of the certificate or certificates for such shares. Section 2. Stock Register A stock book, stock records or register shall be kept at the office of the Corporation in Florida, or in the office of one or more of its transfer agents or registrars, containing the names, alphabetically arranged, with the address, of every shareholder, showing the number of shares of stock held of record by him. If the stock records are kept in the office of a transfer agent or registrar, the Corporation shall keep at its office in Florida copies of the stock list prepared from the stock records and sent to it from time to time by said transfer agent or registrar. Section 3. Defaced or Mutilated Stock Certificates A new certificate may be issued in lieu of any certificate previously issued that may be defaced or mutilated, upon surrender for cancellation of the part of the old certificate sufficient, in the opinion of the Secretary, to protect the Corporation against loss or liability. Section 4. Loss of Stock Certificates In case of loss of any certificate of stock, the owner, before obtaining a duplicate thereof, shall be required to make affidavit that the stock has been lost, stolen or destroyed, describing the same accurately, which affidavit shall be filed with the Treasurer and shall be further required to give to the Corporation a bond or indemnity agreement satisfactory to the Board of Directors. 6 ARTICLE V SEAL Section 1. Description of Seal The corporate seal of the Corporation shall bear the words BROWN & BROWN, INC., and the word "FLORIDA", which shall be between two'concentric circles, and on the inside the inner circle shall be the words "CORPORATE SEAL" and figures "1959", an impression of the said seal appearing on the margin hereof. ARTICLE VI AMENDMENTS Section 1. Method of Amendment or Change These By -Laws may be amended or repealed and additional By -Laws added or adopted by a majority vote of the entire Board of Directors so long as the proposed action is not inconsistent with any By -Laws which may have been adopted by any shareholders meeting by a vote of the majority of the issued and outstanding common stock of the Corporation. These By - Laws may be amended or repealed at any shareholders meeting by a vote of the majority of the issued and outstanding common stock of the Corporation. ARTICLE VII MISCELLANEOUS Section 1. Indemnification of Directors and Officers Every person who now is or hereafter may be a director or officer of this Corporation, or a director or officer of any other corporation serving as such at the request of this Corporation because of this Corporation's interest as a shareholder or creditor of such other corporation, shall be indemnified by this Corporation against all costs and amounts of liability therefor and expenses, including counsel fees, reasonably incurred by or imposed upon him in connection with or resulting from any action, suit, proceeding or claim of whatever nature to which he is or shall be made a party by reason of his being or having been a director or officer of this Corporation or for such other corporation (whether or not he is such director or such officer at the time he is made a party to such action, suit, proceeding or claim or at the time such costs, expenses, amounts or liability therefor are incurred by or imposed upon him), provide that such indemnification shall not apply with respect to any matter as to which such director or officer shall be finally adjudged in such action, suit, proceeding or claim to have been individually guilty of gross negligence or wilful malfeasance in the performance of his duty as such director or officer and provided further that the indemnification herein provided shall, with respect to any settlement of any such suit, action, proceeding or claim, include reimbursement of any amounts 7 paid and expenses reasonably incurred in settling any such suit, action, proceeding or claim when, in the judgment of the Board of Directors of this Corporation, such settlement and reimbursement appeared to be for the best interests of this Corporation. The foregoing right of indemnification shall be in addition to and not exclusive of any and all other rights as to which any such director or officer may be entitled under any agreement, vote of shareholders or others. Section 2. Validity of Certain Contracts No contract or other transaction between this Corporation and any other association, firm corporation (whether or not a majority of the ownership or capital stock of such other association, firm or corporation shall be owned by this Corporation), shall in any way be affected or invalidated by the fact that any of the directors or officers of this Corporation are pecuniarily or otherwise interested in, or are directors or officers of such other association, firm or corporation; any director of officer of this Corporation, individually, may be a party to or may be pecuniarily or otherwise interested in any contract or transaction of this Corporation; and any director of this Corporation who is also a director or officer of such other corporation, or who is so interested, may be counted in determining the existence of a quorum at the meeting of the Board of Directors of this Corporation which shall authorize or confirm any such contract or transaction and may vote thereat to authorize or confirm any such contract or transaction with like force and effect as if he were not such director or officer of such other corporation or not so interested; and each and every person who may become a director or officer of this Corporation is hereby relieved from any liability that aught otherwise exist from thus contracting with this Corporation for the benefit of himself or any person, firm, association or corporation in which he may be in any way interested; provided, however, in any said contract or transaction there shall be an absence of actual fraud. -END- 8