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HomeMy WebLinkAboutExhibitFY 2007-2008 WATERWAYS ASSISTANCE PRO GRAM APPLICATION PACKAGE THE FOLLOWING FORMS, IN ADDITION TO THE REQUIREMENTS OF ITEMS 10 THROUGH 14 OF THE APPLICATION CHECKLIST, CONSTITUTE YOUR FORMAL APPLICATION. SUBMIT THE APPLICATION INFORMATION IN THE ORDER LISTED ON THE CHECKLIST. ONE ORIGINAL AND ONE COPY OF YOUR APPLICATION IS REQUIRED. 0 '. ATTACHMENT E APPLICANT TIPS SHEET (Mistakes Common to the application process and how to avoid them) Scheduling — The new application isc available by the 2'd week of January each year, and District funding is available AFTER October 1 of each year. Applicants should plan their schedule to avoid commonly missed deadlines: Application due — 30th of March; Property Control — 1st of June, Permits — 3rd week of September. (Staff suggestion: Secure property control and permits PRIOR to applying for funding.) Property Control Verification — Please have your attorney complete and sign the letter in the application verifying applicant property control. Support documentation is not necessary. In the case of leases or management agreements, please forward a copy to the District well in advance of the deadline to verify language. (Staff suggestion; Resolve this requirement outside the application "window':) Project Costs Eligibility —Please note the eligible project costs in Rule Section 66B-2.008, F.A.C. If you are not sure about an item's eligibility, ask? Note: In-house project management and administration is no longer eligible for an applicant's match. Make sure you have indicated your required minimum cost -share on the poject cost estimate. (Staff suggestion: toour obou have e well before tons he about the eligibility of an item,up a mock cos sheet and fa deadline. Do not include applicant project management in your cost estimate). Cost -Share — Although the applicant must provide a minimum of 50% of the total project costs (25% for eligible public navigation dredging), there is no specific requirement to split each item. You may desire to have the District pay for some items and the applicant pay for others, or various percentages of each, etc. This may allow for a stronger application and easier accounting. (Staff suggestion; Concentrate the District's cost -share into those items most related to the waterway.) Pre -Agreement Expenses - Rule 66B-2.005(3),F'A.C. requires any activity in the submitted project cost estimate occurring PRIOR to October 1st to be considered as pre -agreement expenses. The Board's past philosophy has been to fund only those projects that require District funding assistance to be completed. It is best to avoid pre -agreement expenses if possible, or limit them to a small percentage of the project. Note, that pre -agreement expenses must be limited to 50% or less of the total project costs, and they are eligible for only 1/2 of the original District funding. (Example; A project with a total cost of $200, 000 is Board -approved for one-half construction PRIOR to October 1st In this case, District funding will be limited as follows; Only 50% of the $100,000 project cost prior to October lst is eligible as project expenses (i.e, $50,000), Then only V2 of the eligible project expenses ($50, 000) are eligible for District funding assistance (i. e, -$25, 000). Submitted Materials — Each year ambitious applicants submit a myriad of information with their application. The Board must review and evaluate each application and each year we receive about 70 applications for consideration. The final product for the Commissioner's review is two 8-1/2" x 11" bound notebooks containing the essential information for the application. If the submitted material will not fit in these bound notebooks it is dis .ed, (Staff suggestion; Limit the submitted materials to the requested information, in the required format. Any additional material should be very limited and should be germane to the evaluation of the application. Don't create unnecessary work for yourself.') Agenda - ATTACHMENT E-1 WATERWAYS ASSISTANCE PROGRAM PROJECT APPLICATION APPLICANT INFORMATION — PROJECT SUMMARY Applicant: Department: Project Title: Project Director: Project Liaison Agent (if di erentfrom above): Liaison Agent Title: Address: Zip Code: Telephone: Fax: _ Email: ***** I hereby certify that the information provided in this application is true and accurate.**** SIGNATURE: DATE: PROJECT SUMMARY NARRATIVE (Please summarize the project in 2 paragraphs or less.) Form No. 90-22. New 12/17/90, Rev.07-30-02 Agenda - - ATTACHMENT E-2 APPLICATION CHECKLIST (To be completed by the Applicant) This checklist and the other items listed below in items 1 through 14 constitute your application. The required information shall be submitted in the order listed. Any additional information submitted by the applicant is subject to being removed from the package by District staff prior to presentation to the District Board because of reproduction and space considerations. Two (2) copies of your application are required. All information is required to be on 8 1/2" x 11" paper. Maps and drawings may be on 8 1/2" x 14" paper and folded to 8 1/2" x 11" so that they may be folded out after being hole punched and bound in a book. YES NO 1. District Commissioner Review (prior to March 01) (NOTE: For District Commissioner initials ONLY!) (District Commissioner must initial the yes line on this checklist for the application to be accepted for processing) 2. Applicant Info/Project Summary — E-1 (Form No. 90-22, 1 page) (Form must be completed and signed) 3. Application Checklist — E-2 (Form No. 90-26, 2 pages) (Form must be signed and dated) 4. Project Information —E-3 (Form No. 90-22a, 1 page) 5. Project Evaluation and Rating — E-4e.) (Form No. 91-25) (Form must be completed, proper attachment included) (No signatures required) 6. Project Cost Estimate — E-5 (Form No. 90-25, 1 page) (Must be on District form) 7. Official Resolution Form — E-6 (Form No. 90-21, 2 pages) (Resolution must be in District format and include items 1-6) 8. Attorney's Certification (Land Ownership) — E-7 (Must be on or follow format of Form No. 94-26, legal descriptions alone are not acceptable) Agenda - ATTACHMENT E-2 (Continued) APPLICATION CHECKLIST (To be completed by the Applicant) 9. Project Timeline — E-8 (Form 96-10, 1 page) 10. County Location Map 11. City Location Map (if applicable) 12. Project Boundary Map 13. Site Development Map 14. Copies of all Required Permits (Required of development projects only) The undersigned, as applicant, acknowledges that Items 1 through 13 above constitutes a complete application and that this information is due in the District office no later than June 01, 2007 or my application will be deemed incomplete at that time and removed from any further consideration by the District. I also acknowledge that the information in Item 14 is due to the District no later than the final TRIM Hearing in September 2007. If the information in Item 14 is not submitted to the District office by the District's final TRIM hearing in September 2007, I am aware that my application will be removed from any further funding consideration by the District. APPLICANT'S LIAISON DATE FIND OFFICE USE ONLY Date Received: Local FIND Commissioner Review: All Required Supporting Documents: Applicant Eligibility: Project Eligibility;. / Compliance with Rule 66B-2 F.A.C.: Eligibility of Project Cost: Form No. 90-26 New 9/2/92, Revised 07-30-02. Agenda Total Project Cost: $ ATTACHMENT E-3 PROJECT INFORMATION FIND Funding Requested: $ % of total cost: Amount and Source of Applicants Matching Funds: Other (non -FIND) Assistance applied for (name of program and amount) Ownership of Project Site (check one): Own: Leased: Other: If leased or other, please describe lessor terms and conditions: Once completed, will this project be insured? Explain: Has the District previously provided assistance funding to this project or site? : If yes, please list: What is the current level of public access in terms of the number of boat ramps, boat slips and trailer parking spaces, linear feet of boardwalk (etc.)? (as applicable): How many additional ramps, slips, parking spaces or other public access features will be added by the completion of this. project? (as applicable): If there are fees charged for the use of this project, please denote. How do these fees compare with fees from similar public & private facilities in the area? Please provide documentation Please list all Environmental Resource Permits Required for this project: Agency Yes/ No N/A WMD DEP ACOE COUNTY/C1TY Form No. 90-22a (New 10-14-92, Rev. 06, _ _-07) Date Applied For Date Received Agenda - - ATTACHMENT E-4 WATERWAYS ASSISTANCE PROGRAM APPLICATION EVALUATION AND RATING WORKSHEET The applicant is to complete this worksheet by entering the project title, applicant name and answers to the applicable questions. **Do not answer with more than three sentences.** All applicants must answer a total of ten questions. All applicants will complete Attachment E-4 of the worksheet, which includes questions 1 through 6. Each applicant will then complete one and only one sub -Attachment (E-4 A, B, C, D or E, questions 7-10) according to the applicant's project type in reference to Attachment B. The applicant should determine their project type (if the project incorporates more than one project type) by determining which project type is dominant in terms of project cost. All other sub -attachments that are not applicable to an applicant's project should not be included in the submitted application. APPLICATION TITLE: APPLICANT: CATEGORY RATING & RATING POINTS POINTS AVAILABLE EVALUATION CRITERIA 1) PRIORITY LIST: a) List the priority list category of this project from Attachment C in the application. (The application may only be of one type based upon the predominant cost of the project elements.) b) Explain how the project fits this priority category. (For reviewer only); Max. Available Scare Range of Score (0 to 8 points) Agenda - Agentta_.. 2) WATERWAY RELATIONSHIP: a) Explain how the project directly relates to the ICW and the mission of the Navigation District. b) How does the project benefit public navigation or access to the ICW or adjoining waterways? (For reviewer only) (0-6points) 3) PUBLIC USAGE & BENEFITS: a) How is the public usage of this project clearly identified and quantified? b) Discuss the regional local public benefits and access to be provided by the project. c) Estimate the amount of total public use. d) Can residents from other counties of the District reasonably use the project? Explain. (For reviewer only) (0-8 points) 8 Agenda -5- 4) TIMELINESS a) Describe current status of the project and present a reasonable and effective timeline for the completion of the project consistent with Attachment E-8. b) Briefly explain any unique aspects of this project that could influence the project timeline. (For reviewer only) (0-3 points) 5) COSTS & EFFICIENCY: a) List any additional funding sources and the status and amount of the corresponding funding that will be utilized to complete this project. b) Identify and describe any project costs that may be increased because of the materials utilized or specific site conditions. c) Describe any methods to be utilized to increase the cost efficiency of this project. d) If there are any fees associated with the use of this facility, please detail. In addition, please provide a listing of the fees charged by similar facilities, public and private, in the project area. (For reviewer only) (0-6 points) 9 Agenda - 6) PROJECT VIABILITY: a) Does the project fill a specific need in the community? b) Clearly demonstrate how the project will continue to be maintained after District funding is completed. c) Will the program result in significant and lasting benefits? (For reviewer only) (0- 7points) SUB -TOTAL FIND FORM NO. 91-25 (Effective Date: 3-21-01, Revised 4-24-06) 10 Agenda -7-- ATTACHMENT E-4A WATERWAYS ASSISTANCE PROGRAM APPLICATION EVALUATION AND RATING WORKSHEET DEVELOPMENT & CONSTRUCTION PROJECTS THIS ATTACHMENT IS TO BE COMPLETED IF YOUR PROJECT IS A DEVELOPMENT OR CONSTRUCTION PROJECT BUT IS NOT AN INLET MANAGEMENT OR BEACH RENOURISHMENT PROJECT. CATEGORY RATING & RATING POINTS POINTS AVAILABLE EVALUATION CRITERIA 7) PERMITTING: a) Have all required environmental permits been applied for? If permits are NOT required, explain why not. b) If the project is a Phase I project, list the tasks scheduled to obtain the necessary permits and engineering work. c) Detail any significant impediments that may have been identified that would potentially delay the timely issuance of the required permits. (For reviewer only) (0-9 points) 11 Agenda -8- 8) PROJECT DESIGN: a) Has the design work been completed? If this is a Phase I project, has a preliminary design been developed? b) Are there unique beneficial aspects to the proposed design that enhance public usage or access, decrease environmental impacts, improve water quality or reduce costs? (For reviewer only) (0-2 points) 9) CONSTRUCTION TECHNIQUES: a) Briefly explain the construction techniques to be utilized for this project. b) How are the construction techniques utilized appropriate for the project site? c) Identify any unusual construction techniques that may increase or decrease the costs of the project. (For reviewer only) (0-3 points) 12 Agenda -9- 10) CONSTRUCTION MATERIALS: a) List the materials to be utilized for this project. What is the design life of the proposed materials? b) Describe any recyclable material to be utilized. How does the recyclable material (if any) compare to other available material? c) Identify any unique construction materials that may significantly alter the project costs. . (For reviewer only) (0-3 points) RATING POINT TOTAL (Note: The total maximum score possible is dependent upon the project priority category but cannot exceed 50 points unless the project qualifies as an emergency -related project. The minimum score possible is 0 points. A score of 35 points or more is required to be considered for funding.) Form No. 91-25A (Effective Date: 3-21-01, revised ) 13 Agericla ATTACHMENT E-4B WATERWAYS ASSISTANCE PROGRAM • APPLICATION EVALUATION AND RATING WORKSHEET ENVIRONMENTAL EDUCATION PROJECTS THIS ATTACHMENT IS TO BE COMPLETED IF YOUR PROJECT IS AN ENVIRONMENTAL EDUCATION PROJECT CATEGORY RATING & RATING POINTS POINTS AVAILABLE EVALUATION CRITERIA 7) THOROUGHNESS: a) Who is the primary target audience or user group for the project and how were they identified? b) How have the needs of the target audience been evaluated and met? c) How many people will the program serve on an annual basis? What will be the measurable results? (For reviewer only) (0-5 points) 14 Agenda -8- 8) DELIVERABLES: a) Describe the materials and project deliverables to be produced by this project. b) Is there a clear and effective plan of dissemination of the materials produced through the project? (For reviewer only) (0-2 paints) 9) EXPERIENCE & QUALIFICATIONS: a) Please briefly describe the qualifications of the program admiinistrator(s), including prior experience, and areas of expertise. b) How is the programmanager sufficiently capable and qualified to conduct the proposed project successfully? c) What previous projects of this nature have been completed by the program manager? (For reviewer only) (0-3 points) 15 Agenda 10) PROJECT GOALS: a) What are the long -terms goals of this project as it relates to the ICW? (For reviewer only) (0-2 points) RATING POINT TOTAL (Note: The total maximum score possible is dependent upon the project priority category but cannot exceed 50 points unless the project qualifies as an emergency -related project. The minimum score possible is 0 points. A score of 35 points or more is required to be considered for funding.) Form No. 91-25B (Effective Date: 3-21-01, Revised _ _-)6) 16 Agenda - ATTACHMENT E-4C WATERWAYS ASSISTANCE PROGRAM APPLICATION EVALUATION AND RATING WOKSHEET LAW ENFORCEMENT & BOATING SAFETY PROJECTS THIS ATTACHMENT IS TO BE COMPLETED IF YOUR PROJECT IS A LAW ENFORCEMENT OR BOATING SAFETY PROJECT CATEGORY RATING & RATING POINTS POINTS AVAILABLE EVALUATION CRITERIA 7) VIABILITY: a) Describe how project will address particular public health, safety, or welfare issues of the Navigation District's Waterways. b) Does the project provide significant benefits or enhancements to the District's Waterways? (For reviewer only) (0-3 points) 17 Agenda - 8 - 8) EXPERIENCE & QUALIFICATIONS: a) List the personnel tasked with the implementation of this project, their qualifications, previous training and experience. b) Have the personnel participated in or received state marine law enforcement training? (For reviewer only) (0-4 points) 9) DELIVERABLES: a) Describe the anticipated, long-term measurable results of implementing this project? b) How will the project continue to be funded? c) Does the project demonstrate a long-term, measurable result that fulfills a particular community need? For reviewer only) (0-2 points) 18 Agenda - 10) EDUCATION: a) What are the educational benefits (if any) of this proposed project? b) How does the project or program provide effective public boating education? (For reviewer only) (0-3 points) RATING POINT TOTAL (Note: The total maximum score possible is dependent upon the project priority category but cannot exceed 50 points unless the project qualifies as an emergency -related project. The minimum score possible is 0 points. A score of 35 points or more is required to be considered for funding.) Form No. 91-25C (Effective Date: 3-21-01, revised 19 Agenda - ATTACHMENT E-4D WATERWAYS ASSISTANCE PROGRAM APPLICATION EVALUATION AND RATING WORKSHEET INLET MANAGEMENT and PUBLIC NAVIGATION PROJECTS THIS ATTACHMENT IS TO BE COMPLETED IF YOUR PROJECT IS AN INLET MANAGEMENT or PUBLIC NAVIGATION PROJECT CATEGORY RATING & RATING POINTS POINTS AVAILABLE EVALUATION CRITERIA 7) WATERWAY RELATIONSHIP: a) How does the project directly benefit the Atlantic Intracoastal Waterway (AICW)? b) Briefly discuss any methods or activities that will address long-term sedimentation problems. c) Will the project inhibit sediment inflow into, or reduce the dredging frequency of the AICW? (For reviewer only) (0-5 points) 20 Agenda 8) PUBLIC ACCESS: a) Will the project enhance public access to the waterways? Describe in brief detail, (For reviewer only) (0-3 points) 9) PROJECT DESIGN: a) Are there additional benefits to be realized by implementing this project? ' b) Briefly spell out any water quality, environmental or habitat benefits to be realized by this project. (For reviewer only) (0-2 points) 21 Agenda 10) PROJECT FUNDING: a) List the additional funding sources for this project. What is the status of these funding sources? b) Explain the funding mechanism for the long-term maintenance of the project. (For reviewer only) (0-2 points) RATING POINT TOTAL (Note: The total maximum score possible is dependent upon the project priority category but cannot exceed 50 points unless the project qualifies as an emergency -related project. The minimum score possible is 0 points. A score of 35 points or more is required to be considered for funding.) Form No. 91-25D (Effective Date: 3-21-01, Revised _-_) 22 Agenda - ATTACHMENT E-4E WATERWAYS ASSISTANCE PROGRAM APPLICATION EVALUATION AND RATING WORKSHEET BEACH RENOURISHMENT PROJECTS THIS ATTACHMENT IS TO BE COMPLETED IF YOUR PROJECT IS A BEACH RENOURISHMENT PROJECT CATEGORY RATING & RATING POINTS POINTS AVAILABLE EVALUATION CRITERIA 7) WATERWAY RELATIONSHIP: a) Describe how the District and other navigation interests will benefit from the implementation of this project. (For reviewer only) (0-4 points) 23 Agenda 8- 8) VIABILITY: a) Is the project site defined as critically eroded by a statewide beach management plan? b) Cite the quantifiable rate of erosion in this area. c) Is the project an important component of an overall beach management effort? (For reviewer only) (0-4 points) 9) PUBLIC BENEFITS: a) Are there quantifiable public benefits demonstrated by the project? b) Is there adequate public access to the project area? (For reviewer only) (0-2 points) 24 Agenda - 10) PROJECT FUNDING: a) Describe any assistance funding from other sources. b) Clarify the availability of long-term funding for this project. (For reviewer only) (0-2 points) RATING POINT TOTAL '(Note: The total maximum score possible is dependent upon the project priority category but cannot exceed 50 points unless the project qualifies as an emergency -related project. The minimum score possible is 0 points. A score of 35 points or more is required to be considered for funding.) Form No. 91-25E (Effective Date: 3-21-01) 25 ATTACHMENT E-4F EMERGENCY RE -CONSTRUCTION WATERWAYS ASSISTANCE PROGRAM APPLICATION EVALUATION AND RATING WORKSHEET RECONSTRUCTION AND RESTORATION OF A WATERWAY PROJECT THIS ATTACHMENT IS TO BE COMPLETED IF YOUR PROJECT IS A WATERWAY PROJECT THAT WAS DAMAGED BY A NATURAL DISASTER AS DECLARED BY A STATE OF EMERGENCY UNDER CHAPTER 252, FLORIDA STATUTES. DO NOT UTILIZE THIS FORM UNLESS YOUR PROJECT MEETS THIS SPECIFIC CRITERION. CATEGORY RATING & RATING POINTS POINTS AVAILABLE EVALUATION CRITERIA 11 (extra) STORM DAMAGE EVALUATION: a) Is this project a previously funded FIND grant project? b) Detail the other funding mechanisms and financial assistance that will be applied to defray the reconstruction costs or damage repair. (For reviewer only) {0-3 points) Form No. 91-25F (Effective Date: -05, Revised Agenda -9- ATTACHMENT E-5 FLORIDA INLAND NAVIGATION DISTRICT ASSISTANCE PROGRAM PROJECT COST ESTIMATE (See Rule Section 66B-2.005 & 2.008 for eligibility and funding ratios) PROJECT TITLE: APPLICANT: Project Elements Quantity Estimated Applicant's Cost FIND Cost (Please list the MAJOR project elements and provide a general cost break out for each one. Cost (Number and/or Footage) For Phase I Projects, please list the major elements and products expected) ' ** TOTALS = Form No. 90-25 (New 10/14/92, Revised _-_-06) ATTACHMENT E-6 RESOLUTION FOR ASSISTANCE Agenda -9- UNDER THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM WHEREAS, THE (Name of Agency) following described project for the enjoyment of the citizenry of and the State of Florida: above, is interested in carrying out the Project Title Total Estimated Cost $ Brief Description of Project: AND, Florida Inland Navigation District financial assistance is required for the program mentioned NOW THEREFORE, be it resolved by the (Name of Agency) that the project described above be authorized, AND, be it further resolved that said (Name of Agency) make application to the Florida Inland Navigation District in the amount of % of the actual cost of the project in behalf of said (Name of Agency) AND, be it further resolved by the (Name of Agency) that it certifies to the following: 1. That it will accept the terms and conditions set forth in FIND Rule 66B-2 F.A.C. and which will be a part of the Project Agreement for any assistance awarded under the attached proposal. 2. That it is in complete accord with the attached proposal and that it will carry out the Program in the manner described in the proposal and any plans and specifications attached thereto unless prior approval for any change has been received from the District. Form No. 90-21 (Effective date 12-17-90, Rev. 10-14-92) (1) 3. That it has the ability and intention to finance its share of the cost of the project Agenda -9- and that the project will be operated and maintained at the expense of said (Name of Agency) for public use. 4. That it will not discriminate against any person on the basis of race, color or national origin in the use of any property or facility acquired or developed pursuant to this proposal, and shall comply with the terms and intent of the Title VI of the Civil Rights Act of 1964, P, L. 88-352 (1964) and design and construct all facilities to comply fully with statutes relating to accessibility by handicapped persons as well as other federal, state and local laws, rules and requirements. 5. That it will maintain adequate financial records on the proposed project to substantiate claims for reimbursement. 6. That it will make available to FIND if requested, a post -audit of expenses incurred on the project prior to, or in conjunction with, request for the final 10% of the funding agreed to by FIND. This is to certify that the foregoing is a true and correct copy of a resolution duly and legally adopted by the at a legal meeting held on this day of 20 . Attest Signature Title Title Form No. 90-21 (Effective date 12-17-90, Rev. 10-14-92) (2) ATTACHMENT E-7 Agenda -9- ATTORNEYS CERTIFICATION OF TITLE (See Rule 66B-2.006(4) & 2.008(2) FAC) OFFICE OF THE (City or County) ATTORNEY (Address) , 20 TO WHOM IT MAY CONCERN: I, , am the Attorney for the [City or County), Florida. I hereby state that I have examined a copy of a kdeed, lease, management agreement,_etc,) from to the [City or County) dated conveying (type of interest, ie. Fee simple, easement, 25 year lease, etc.) in the following described property: (Legal Description of Property) I have also examined a document showing that this property is listed on the tax rolls as belonging to the !City or County). Finally, I have also examined such documents and records as necessary for this certification. This property is what is now called "(Name of Property as Referenced in the WAP application)". I certify that the !City or County) does in fact (own, lease, etc.) this property for years. Very truly yours, (Name) (City or County) Attorney FIND Form No. 94-26 (effective date 5-25-00) Agenda -9- ATTACHMENT E-8 WATERWAYS ASSISTANCE PROGRAM PROJECT TIMELINE The applicant is to present a detailed timeline on the accomplishment of the components of the proposed project including completion dates, as applicable, for; permitting, design, bidding, applicant approvals, initiation of construction and completion of construction. FIND Form 96-10 Agenda -9-