HomeMy WebLinkAboutExhibit 2ATTACHMENT E
APPLICANT TIPS SHEET
(Mistakes Common to the application process and how to avoid them)
Scheduling — The new application is available by the 2nd week of January each year, and District
funding is available AFTER October 1st of each year. Applicants should plan their schedule to avoid
commonly missed deadlines: Application due — 30th of March; Property Control — lst of June, Permits
— 3rd week of September. (Staff suggestion: Secure property control and permits PRIOR to applying
for funding.)
Property Control Verification Please have your attorney complete and sign the letter in the
application verifying applicant property control. Support documentation is not necessary. In the case
of leases or management agreements, please forward a copy to the District well in advance of the
deadline to verify language. (Staff suggestion: Resolve this requirement outside the application
"window':)
Project Costs Eligibility — Please note the eligible project costs in Rule Section 66B-2.008, F.A.C. If
you are not sure about an item's eligibility, ask! Note: In-house project management and
administration is no longer eligible for an applicant's match. Make sure you have indicated your
required minimum cost -share on the project cost estimate. (Staff suggestion: If you have questions
about the eligibility of an item, work up a mock cost -sheet and fax it to our office well before the
deadline. Do not include applicant project management in your cost estimate).
Cost -Share — Although the applicant must provide a minimum of 50% of the total project costs
(25% for eligible public navigation dredging), there is no specific requirement to split each item. You
may desire to have the District pay for some items and the applicant pay for others, or various
percentages of each, etc. This may allow for a stronger application and easier accounting. (Staff
suggestion: Concentrate the Districts cost -share into those items most related to the waterway.)
Pre -Agreement Expenses - Rule 66B-2.005(3), F.A.C. requires any activity in the submitted
project cost estimate occurring PRIOR to October 1st to be considered as pre -agreement expenses.
The Board's past philosophy has been to fund only those projects that require District funding
assistance to be completed. It is best to avoid pre -agreement expenses if possible, or limit them to a
small percentage of the project, Note, that pre -agreement expenses must be limited to 50% or less
of the total project costs, and they are eligible for only 1/2 of the original District funding. (Example: A
project with a total cost of $200,000 is Board -approved for one-half construction PRIOR to October
Ist In this case, District funding will be limited as follows: Only 50% of the $100,000 project cost
prior to October Isr is eligible as project expenses (i.e, $50, 000). Then only V2 of the eligible project
expenses ($50, 000) are eligible for District funding assistance (i, e. - $25, 000).
Submitted Materials — Each year ambitious applicants submit a myriad of information with their
application. The Board must review and evaluate each application and each year we receive about 70
applications for consideration. The final product for the Commissioner's review is two 8-1/2" x 11"
bound notebooks containing the essential information for the application. If the submitted
material will not fit in these bound notebooks, it is discarded. (Staff suggestion: Limit the
submitted materials to the requested information, in the required format. Any additional material
should be very limited and should be germane to the evaluation of the application. Don't create
unnecessary work for yourself.')
Agenda - -
ATTACHMENT E-1
WATERWAYS ASSISTANCE PROGRAM
PROJECT APPLICATION
APPLICANT INFORMATION — PROJECT SUMMARY
Applicant:
Department:
Project Title:
Project Director:
Project Liaison Agent (if different from above):
Liaison Agent Title:
Address:
Zip Code:
Telephone: Fax:
Email:
I hereby certify that the information provided in this application is true and accurate.****
SIGNATURE: DATE:
PROJECT SUMMARY NARRATIVE (Please summarize the project in 2 paragraphs or less.)
Form No. 90-22
New 12/17/90, Rev.07-30-02
Agenda - -
ATTACHMENT E-2
APPLICATION CHECKLIST
(To be completed by the Applicant)
This checklist and the other items listed below in items 1 through 14 constitute your
application. The required information shall be submitted in the order listed.
Any additional information submitted by the applicant is subject to being removed from
the package by District staff prior to presentation to the District Board because of
reproduction and space considerations.
Two (2) copies of your application are required.
All information is required to be on 8 1/2" x 11" paper.
Maps and drawings may be on 8 1/2" x 14" paper and folded to 8 1/2" x 11" so that they
may be folded out after being hole punched and bound in a book.
YES NO
1. District Commissioner Review (prior to March 01)
(NOTE: For District Commissioner initials ONLY!)
(District Commissioner must initial the yes line on this
checklist for the application to be accepted for processing)
2. Applicant Info/Project Summary — E-1 (Form No. 90-22, 1 page)
(Form must be completed and signed)
3. Application Checklist — E-2 (Form No. 90-26, 2 pages)
(Form must be signed and dated)
4. Project Information — E-3 (Form No. 90-22a, 1 page)
5. Project Evaluation and Rating — E-4(+) (Form No. 91-25)
(Form must be completed, proper attachment included)
(No signatures required)
6. Project Cost Estimate — E-5 (Form No. 90-25, 1 page)
(Must be on District form)
7 Official Resolution Form — E-6 (Form No. 90-21, 2 pages)
(Resolution must be in District format and include
items 1-6)
8. Attorney's Certification (Land Ownership) — E-7
(Must be on or follow format of Form No. 94-26,
legal descriptions alone are not acceptable)
Agenda -
ATTACHMENT E-2 (Continued)
APPLICATION CHECKLIST
(To be completed by the Applicant)
9. Project Timeline -- E-8 (Form 96-10, 1 page)
10. County Location Map
11. City Location Map (if applicable)
12. Project Boundary Map
13. Site Development Map
14. Copies of all Required Permits
(Required of development projects only)
The undersigned, as applicant, acknowledges that Items 1 through 13 above constitutes a complete application
and that this information is due in the District office no later than June 01, 2007 or my application will be
deemed incomplete at that time and removed from any further consideration by the District. I also acknowledge
that the information in Item 14 is due to the District no later than the final TRIM Hearing in September 2007. If
the information in Item 14 is not submitted to the District office by the District's final TRIM hearing in
September 2007, I am aware that my application will be removed from any further funding consideration by the
District.
APPLICANT'S LIAISON
DATE
Date Received:
FIND OFFICE USE ONLY
Local FIND Commissioner Review:
All Required Supporting Documents:
Applicant Eligibility:
Project Eligibility;
/
Compliance with Rule 66B-2 F.A.C.:
Eligibility of Project Cost:
Form No. 90-26
New 9/2/92, Revised 07-30-02.
Agenda -
ATTACHMENT E-3
PROJECT INFORMATION
Total Project Cost: $ FIND Funding Requested: $ % of total cost:
Amount and Source of Applicants Matching Funds:
Other (non -FIND) Assistance applied for (name of program and amount)
Ownership of Project Site (check one): Own: Leased: Other:
If leased or other, please describe lessor terms and conditions:
Once completed, will this project be insured? Explain:
Has the District previously provided assistance funding to this project or site? :
If yes, please list:
What is the current level of public access in terms of the number of boat ramps, boat slips and trailer parking spaces,
linear feet of boardwalk (etc.)? (as applicable):
How many additional ramps, slips, parking spaces or other public access features will be added by the completion of this
project? (as applicable):
If there are fees charged for the use of this project, please denote. How do these fees compare with fees from similar
public & private facilities in the area? Please provide documentation
Please list all Environmental Resource Permits Required for this project:
Agency Yes/ No N/A Date Applied For Date Received
WMD
DEP
ACOE
COUNTY/CITY
Form No. 90-22a (New 10-14-92, Rev._ -= 06, = 07)
Agenda -
ATTACHMENT E-4
WATERWAYS ASSISTANCE PROGRAM
APPLICATION EVALUATION AND RATING WORKSHEET
The applicant is to complete this worksheet by entering the project title, applicant name and answers to
the applicable questions. **Do not answer with more than three sentences.**
All applicants must answer a total of ten questions. All applicants will complete Attachment E-4 of the
worksheet, which includes questions 1 through 6.
Each applicant will then complete one and only one sub -Attachment (E-4 A, B, C, D or E, questions
7-10) according to the applicant's project type in reference to Attachment B. The applicant should
determine their project type (if the project incorporates more than one project type) by determining
which project type is dominant in terms of project cost.
All other sub -attachments that are not applicable to an applicant's project should not be included
in the submitted application.
APPLICATION TITLE:
APPLICANT:
CATEGORY RATING
& RATING POINTS
POINTS
AVAILABLE
EVALUATION CRITERIA
1) PRIORITY LIST:
a) List the priority list category of this project from Attachment C in the application. (The application may only
be of one type based upon the predominant cost of the project elements.)
b) Explain how the project fits this priority category.
(For reviewer only), -"
Max. Available Score
Range of Score (0 to 8 points)
Agenda -
Agenda -
2) WATERWAY RELATIONSHIP:
a) Explain how the project directly relates to the ICW and the mission of the Navigation
District.
b) How does the project benefit public navigation or access to the ICW or adjoining waterways?
(For reviewer only)
(0-6 points)
3) PUBLIC USAGE & BENEFITS:
a) How is the public usage of this project clearly identified and quantified?
b) Discuss the regional local public benefits and access to be provided by the project.
c) Estimate the amount of total public use.
d) Can residents from other counties of the District reasonably use the project? Explain.
(For reviewer only)
(0-8 points)
8
Agenda -
4) TIMELINESS
a) Describe current status of the project and present a reasonable and effective timeline for the
completion of the project consistent with Attachment E-8.
b) Briefly explain any unique aspects of this project that could influence the project timeline.
(For reviewer only)
(0-3 points)
5) COSTS & EFFICIENCY:
a) List any additional funding sources and the status and amount of the corresponding funding
that will be utilized to complete this project.
b) Identify and describe any project costs that may be increased because of the materials
utilized or specific site conditions.
c) Describe any methods to be utilized to increase the cost efficiency of this project.
d) If there are any fees associated with the use of this facility, please detail. In addition, please
provide a listing of the fees charged by similar facilities, public and private, in the project
area.
/.
(For reviewer only)
(0-6 points)
9
Agenda -
6) PROJECT VIABILITY:
a) Does the project fill a specific need in the community?
b) Clearly demonstrate how the project will continue to be maintained after District funding is
completed.
c) Will the program result in significant and lasting benefits?
(For reviewer only)
(0-7 points)
SUB -TOTAL
FIND FORM NO. 91-25
(Effective Date: 3-21-01, Revised 4-24-06)
10
Agenda
ATTACHMENT E-4A
WATERWAYS ASSISTANCE PROGRAM
APPLICATION EVALUATION AND RATING WORKSHEET
DEVELOPMENT & CONSTRUCTION PROJECTS
THIS ATTACHMENT IS TO BE COMPLETED IF YOUR PROJECT IS A
DEVELOPMENT OR CONSTRUCTION PROJECT BUT IS NOT AN INLET
MANAGEMENT OR BEACH RENOURISHMENT PROJECT,
CATEGORY RATING
& RATING ' POINTS
POINTS
AVAILABLE
EVALUATION CRITERIA
7) PERMITTING:
a) Have all required environmental permits been applied for? If permits are NOT required,
explain why not.
b) lithe project is a Phase I project, list the tasks scheduled to obtain the necessary permits and
engineering work.
c) Detail any significant impediments that may have been identified that would potentially delay
the timely issuance of the required permits.
(For reviewer only)
(0-4 points)
11
Agenda -8-
8) PROJECT DESIGN:
a) Has the design work been completed? If this is a Phase I project, has a preliminary design
been developed?
b) Are there unique beneficial aspects to the proposed design that enhance public usage or
access, decrease environmental impacts, improve water quality or reduce costs?
(For reviewer only)
(0-2 points)
9) CONSTRUCTION TECHNIQUES:
a) Briefly explain the construction techniques to be utilized for this project.
b How are the construction techniques utilized appropriate for the project site?
c) Identify any unusual construction techniques that may increase or decrease the costs of the
project.
(For reviewer only)
(0-3 points)
12
Agenda -9-
10) CONSTRUCTION MATERIALS:
a) List the materials to be utilized for this project. What is the design life of the proposed
materials?
b) Describe any recyclable material to be utilized. How does the recyclable material (if any)
compare to other available material?
c) Identify any unique construction materials that may significantly alter the project costs.
. (For reviewer only)
(0-3 points)
RATING POINT
TOTAL
(Note: The total maximum score possible is dependent upon the project priority category but cannot exceed
50 points unless the project qualifies as an emergency -related project. The minimum score possible is 0
points. A score of 35 points or more is required to be considered for funding.)
Form No. 91-25A
(Effective Date: 3-21-01, revised )
13
Agenda
ATTACHMENT E-4B
WATERWAYS ASSISTANCE PROGRAM
APPLICATION EVALUATION AND RATING WORKSHEET
ENVIRONMENTAL EDUCATION PROJECTS
THIS ATTACHMENT IS TO BE COMPLETED IF YOUR PROJECT IS AN
ENVIRONMENTAL EDUCATION PROJECT
CATEGORY RATING EVALUATION CRITERIA
& RATING POINTS
POINTS
AVAILABLE
7) THOROUGHNESS:
a) Who is the primary target audience or user group for the project and how were they
identified?
b) How have the needs of the target audience been evaluated and met?
c) How many people will the program serve on an annual basis? What will be the measurable
results?
(For reviewer only)
(0-5 paints)
14
Agenda -
10) PROJECT GOALS:
a) What are the long -terms goals of this project as it relates to the ICW?
(For reviewer only)
(0-2 points)
RATING POINT
TOTAL
(Note: The total maximum score possible is dependent upon the project priority category but cannot exceed
50 points unless the project qualifies as an emergency -related project. The minimum score possible is 0
points. A score of 35 points or more is required to be considered for funding.)
Form No. 91-25B
(Effective Date: 3-21-01, Revised _-06)
16
h
Agenda -
ATTACHMENT E-4C
WATERWAYS ASSISTANCE PROGRAM
APPLICATION EVALUATION AND RATING WOKSHEET
LAW ENFORCEMENT & BOATING SAFETY PROJECTS
THIS ATTACHMENT IS TO BE COMPLETED IF YOUR PROJECT IS A LAW
ENFORCEMENT OR BOATING SAFETY PROJECT
CATEGORY RATING
& RATING POINTS
POINTS
AVAILABLE
EVALUATION CRITERIA
7) VIABILITY:
a) Describe how project will address particular public health, safety, or welfare issues of the
Navigation District's Waterways.
b) Does the project provide significant benefits or enhancements to the District's Waterways?
(For reviewer only)
(0-3 points)
17
Agenda - B-
8) EXPERIENCE & QUALIFICATIONS:
a) List the personnel tasked with the implementation of this project, their qualifications,
previous training and experience.
b) Have the personnel participated in or received state marine law enforcement training?
(For reviewer only)
(0-4 points)
9) DELIVERABLES:
a) Describe the anticipated, Long-term measurable results of implementing this project?
b) How will the project continue to be funded?
c) Does the project demonstrate a long-term, measurable result that fulfills a particular
community need?
For reviewer only)
(0-2 points)
18
Agenda -9-
10) EDUCATION:
a) What are the educational benefits (if any) of this proposed project?
b) How does the project or program provide effective public boating education?
(For reviewer only)
(0-3 points)
RATING POINT
TOTAL
(Note: The total maximum score possible is dependent upon the project priority category but cannot exceed
50 points unless the project qualifies as an emergency -related project. The minimum score possible is 0
points. A score of 35 points or more is required to be considered for funding.)
Form No. 91-25C
(Effective Date: 3-21-01, revised -J
19
Agenda -
ATTACHMENT E-4D
WATERWAYS ASSISTANCE PROGRAM
APPLICATION EVALUATION AND RATING WORKSHEET
INLET MANAGEMENT and PUBLIC NAVIGATION PROJECTS
THIS ATTACHMENT IS TO BE COMPLETED IF YOUR PROJECT IS AN INLET
MANAGEMENT or PUBLIC NAVIGATION PROJECT
CATEGORY RATING
& RATING POINTS
POINTS
AVAILABLE
EVALUATION CRITERIA
7) WATERWAY RELATIONSHIP:
a) How does the project directly benefit the Atlantic Intracoastal Waterway (AICW)?
b) Briefly discuss any methods or activities that will address long-term sedimentation problems.
c) Will the project inhibit sediment inflow into, or reduce the dredging frequency of the AICW?
(For reviewer only)
(0-5 points)
20
Agenda -8-
8) PUBLIC ACCESS:
a) Will the project enhance public access to the waterways? Describe in brief detail.
(For reviewer only)
(0-3 points)
9) PROJECT DESIGN:
a) Are there additional benefits to be realized by implementing this project?
b) Briefly spell out any water quality, environmental or habitat benefits to be realized by this
project.
(For reviewer only)
(0-2 points)
21
Agenda -.
10) PROJECT FUNDING:
a) List the additional funding sources for this project. What is the status of these funding
sources?
b) Explain the funding mechanism for the long-term maintenance of the project.
(For reviewer only)
(0-2 points)
RATING POINT
TOTAL
(Note: The total maximum score possible is dependent upon the project priority category but cannot exceed
50 points unless the project qualifies as an emergency -related project. The minimum score possible is 0
points. A score of 35 points or more is required to be considered for funding.)
Form No. 91-25D
(Effective Date: 3-21-01, Revised =
22
Agenda -
ATTACHMENT E-4E
WATERWAYS ASSISTANCE PROGRAM
APPLICATION EVALUATION AND RATING WORKSHEET
BEACH RENOURISHMENT PROJECTS
THIS ATTACHMENT IS TO BE COMPLETED IF YOUR PROJECT IS A BEACH
RENOURISHMENT PROJECT
CATEGORY RATING
& RATING POINTS
POINTS
AVAILABLE
EVALUATION CRITERIA
7) WATERWAY RELATIONSHIP:
a) Describe how the District and other navigation interests will benefit from the implementation
of this project.
(For reviewer only)
(0-4 points)
23
Agenda 8 -
8) VIABILITY:
a) Is the project site defined as critically eroded by a statewide beach management plan?
b) Cite the quantifiable rate of erosion in this area.
c) Is the project an important component of an overall beach management effort?
(For reviewer only)
(0-4 points)
9) PUBLIC BENEFITS:
a) Are there quantifiable public benefits demonstrated by the project?
b) Is there adequate public access to the project area?
(For reviewer only)
(0-2 points)
24
Agenda -
10) PROJECT FUNDING:
a) Describe any assistance funding from other sources.
b) Clarify the availability of long-term funding for this project.
(For reviewer only)
(0-2 points)
RATING POINT
TOTAL
(Note: The total maximum score possible is dependent upon the project priority category but cannot exceed
50 points unless the project qualifies as an emergency -related project. The minimum score possible is 0
points. A score of 35 points or more is required to be considered for funding.)
Form No. 91-25E
(Effective Date: 3-21-01)
25
ATTACHMENT E-4F
EMERGENCY RE -CONSTRUCTION
WATERWAYS ASSISTANCE PROGRAM
APPLICATION EVALUATION AND RATING WORKSHEET
RECONSTRUCTION AND RESTORATION OF A WATERWAY PROJECT
THIS ATTACHMENT IS TO BE COMPLETED IF YOUR PROJECT IS A WATERWAY
PROJECT THAT WAS DAMAGED BY A NATURAL DISASTER AS DECLARED BY A
STATE OF EMERGENCY UNDER CHAPTER 252, FLORIDA STATUTES. DO NOT
UTILIZE THIS FORM UNLESS YOUR PROJECT MEETS THIS SPECIFIC CRITERION,
CATEGORY RATING
& RATING POINTS
POINTS
AVAILABLE
EVALUATION CRITERIA
11 (extra) STORM DAMAGE EVALUATION:
a) Is this project a previously funded FIND grant project?
b) Detail the other funding mechanisms and financial assistance that will be applied to defray the
reconstruction costs or damage repair,
(For reviewer only)
(0-3 points)
Form No. 91-25F
(Effective Date: -05, Revised = 07)
Agenda -9-
ATTACHMENT E-5
FLORIDA INLAND NAVIGATION DISTRICT
ASSISTANCE PROGRAM
PROJECT COST ESTIMATE
(See Rule Section 66B-2.005 & 2.008 for eligibility and funding ratios)
PROJECT TITLE:
APPLICANT:
Project Elements
(Please list the MAJOR project elements and
provide a general cost break out for each one.
For Phase I Projects, please list the major
elements and products expected)
Quantity Estimated
Cost
(Number and/or Footage)
Applicant's Cost
FIND Cost
** TOTALS =
Form No. 90-25 (New 10/14/92, Revised = _-06)
ATTACHMENT E-6
RESOLUTION FOR ASSISTANCE
Agenda -9-