HomeMy WebLinkAboutGeneral Conditions06/29/06 10:08 FAX 904 630 1182 PROCUREMENT & SUPPLY
C1 006/025
GENERAL CONDITIONS
1. RESERVATIONS: The City of Jeekeonvile, Florida reserve the right to reject
any or ell bids of any pan thereof andior 10 waive information if such acden is deemed l0 be in
the beet Interest of the City of Jacksonville,
The City reserves the right 0 cancel any Conlfact, it in Its opinion, there be a failure
et any lime to perform adequately the SUpulatians of this invitation III Nd. BBB the general
conddi0n5 and apeakcaliona which era allached and made part of this bid. or in any case of any
eltwnp( to weedy impose upon de City materials or products or wad+manship which Ls, in the
°pinkie of the City, of an uneaceplabte 4usitry. My action token in pursuance of this letter
stipulation will net erred or impair any rights or claim of the Cly l0 damages for the broach of any
covenants et the conked by the contractor- The City also reserves Me right ID reject the Old of
any bidder who has previously tamed to perform adequately alter having once been awarded a
prior bidfor geaorlmtwlmentioned
Shouldtl� teaaelorIallocomply lh the sondillansof 1h15 convect or fail to
compiela the required wort or furnish the required materials within the We sipulated in the
contract, the City reserves the right to purchase In the peen market or to comptale the required
work, et the expense al the conirerdor or by recourse to pmvisics of the WWI performance
band if such bends If required under the conditions of this bid,
should the contractor Will to funieh any item or Horne. or to complete the required
work included in this m ieract, the City resarvms the right in withdraw such items a required work
item the operation d this contract widmul Mooring hurdler Miles on the part of the City
!hereby.SHOULD ANY BIDDER HAVE ANY QUESTIONS AS TO THE GHTENT OF
MEANING OP ANY PART OF THIS BID HE SHOULD CONTACT THE OFFICE OF
PROCUREMENT AND SUPPLY IN TIME TO RECEIVE A WRITTEN REPLY BEFORE
1SUBMIITING HIS D1D.
All Hems Iumlahed must ha completely new, end tree from deface unless specified
otherwise. No others will. ha Becalmed under the forms and intent of this bid.
2. QUOTATIONS: No bidder w13 be allowed to offer more than nne price on each
item even though he may feel Mel he has Iwo or more types or a1y1e5 that win meel
specifications. Bidders must detemUne for themselves which ID sller. IF SAID BIDDER
53HOULD SUBMIT MORE THAN ONE PRICE ON ANY ITEM ALL PRICES FOR THAT ITEM
WILL BE REJECTED AT THE DISCRETION OF THE DIRECTOR OF THE DEPARTMENT OF
PROCUREMENT.
3. TAHES: The Cily o1 Jackaonvile, Florida is exempt form Hie blowing taxes: {a)
Slate of Florida Sales Tax by Cerlrf'Care No 26-D0-107377.54C; lb) Meeefeeturees Federal
Flake Yet Regislradon No.59-1000.344,
4- CARTAGE: No charge will be slowed for cartage or pa chigoe unless by special
agreement.
5. "OR EQUAL" INTERPRETATION; Even though a pardna{ar manufadurw's
name of brand is epe0ifled, bide will be canadored on riher brands or on the products 01 olhof
manurecwars. On all suer bids due bidder cell Beady indicate iho product{brand and model
number) on whkh he is bidding, end will supply a sample or sufficient data in delei 10 enable an
Inlalhgism comparison to be made with the particular brand or manufacture specified. Al
samples wet be submitted in a0toreenea with procedures autened In mho paragraph on
SAMPLES. Calalag cuts and lseftrikal descriptive data vn11 be attached to the 0n3mal coPY of
Me bid where applicable, Patine 10 s oft the above Infomalion may be suflaenl ground Ia
rejection of bid-
1, DEVIATIONS TO SPECIFICATIONS: In addition to the re0ukemenls of
paragraph five ail devialioes from the apecincatlans must be noted in detail by the bidder. in
ww1rWarttgg al the lime of Me Merkel el of the forme! bid. The absence of a cornea rot or speeleattion
devleUons et Dm lime Of Warded of the bid wall hold the bidder strictly acobunlaere rip the City to
the sppecfiations as whiten Any deviation hem the spedrrcaGans e0 writNn mil previously
--aubmited. ore required by the above, will be grounds kn rejection of. the malenlal endlor
equipment when delivered.
7. DATA REQUIRED TO BE SUBMITTED WITII
REFERENCE TO BILE
a. Whenever the specification inddcale a product or a pomlcular manufacturer,
model or brand in the absence or army eNelemenl to the contrary by the bidder. the bid cell be
fnlelpreled as for the and brand, model, or a manufacturer spec3llad, together with al
memories, quaibes,,deraeces, composldone, etc. enumerated in the dalaled specifications
b. If no particular brand, madder' make Is specified, and if no data is required to be
so:mited with this hit. the succsesful contracoe, offer award and before manufacturer or
aipmenl: may be requhed to submit working drawings or delalled descriptive dela sufficient to
arable the Ciryto judge Teach requirement of Ile speciricellons Is being complied wtlh_
S. SAMPLES: The samples submincd by bidders an items vmhich diey have
received on award may be retained by the Ci unit the deriver? Of COriireclpd items is completed
and accepted. Bidders whose samples are reined may remove them after defwary is accepted.
Samples on which bidders are unsuccessful rust be reruoved as soon 115 possible
alter en award has been made on the item or items for which the s;nnpre$ Wire been submitted
The Gily will not be responsible for such samples If nol removed by the bidder within 30 days
efler the award has been made. The City reserves the right to consume any or ail samples for
leafing purposes.
Bidders will make all arrangements for delivery of samples to place dssignered es
well es the removal of samples, Col ol delivery end removal of samples will be bomb by the
bidder.
All sample packages will be merked'Semple far the Department of Precuremeat" and each
sample will bear the name or the bidder, item number, bid number and wil be Marty lagged or
marked in a substantial manner, Failure of the bidder to clearly identify samples as irtdicsted
may be considered sufficen reason for rejection of bid.
BID # SC -OS) J-06
• 9. PERPORMANCE BOND; The succoseful bidder on !hie bid must fum11 a
performance bond as ireikated on the bid Cover, made mil ID the City al JactlsorMile, Florida,
prepared en an approved form, as security for pie IaIIh1uI performance of his contract Within ten
days of his nolilcatron that his bid has been accepted. The surety thereon must be such surety
company as ens aulholiad and icansed to Vensact business In the Slate of Florida. AHormys
to facts who sign bid bands tarsi he with ca0h bond a certified copy al their power of ettomey l4
sign Sold brads. The succesche bidder a bidders, upon failure 6r refusal to funish w1hin ten
deys after his notification the required performance bonds, wi pay to lee City of Jacksonville,
Florida, its liquidated damages rot such failure or refusal en amowrl in cash equal la thin teCufily
depended will Nis bid.
le. PROVISION FOR OTHER AGENCIES: Each bidder agrees when submitting
his bid diet he mil make evaleble to all City agencies and daparbnents, br{aty agenC1es In{.Htr
pro deperimenls end rrurddpalttes, the tied process he submits in aaordanoe watt the bid terms
and tor:611gss, should any acid deportment or agency wteh le buy udder this laid promote
11. GUARANTEE. The extirpator will rncerrdll0rrelly guarantee Ire Materials End
workmanship on el equipment famished by him for a period None Year from dale or aocaPtema
of the items delivered and insisted, unlote plherwiae spiraled herein, If, wilhin the parented
period, any defects re signs of deterioration are noted, which, in the opinion of the Crly era clue 1a
realty design and Imrlallalon workmanship. or materials, upon reification, toe contactor, el his
expense, will repair or adusl tie equipment or parts to caned the Condition, or he will rapier,.
Ike part or entire unit m the complete satisfaction of the City. Repairs. replacements or
edjusbnertbi will be Made arty at such times as will be designated by rite City ad least
delrfineniel to the opere1on of Oily business.
12. DISCOUNTS: ALL DISCOUNTS OTHER THAN PROMPT PAYMENT TO BE
INCLUDED IN Bib PRICE. PROMPT PAYMENT DISCOUNTS OF LESS THAN 30 DAYS WILL
NOT BE ODNIiIDERED IN DETERMININD LOW BID.
13, COLLUSION: THE BIDDER, BY AFFIXING HIS SIGNATURE TO THiM
PROPOSAL AGREES TO THE FOLLOWING: -BIDDER CERTIFIES THAT THIS 91Q IS
MAD. WITHOUT ANY PREVIOUS UNDERSTANDING. AGREEMENT OR CONNECTION
WITH ANY PERSON, FIRM, OR CORPORATION MAKING A BID FOR THE SAME ITEMS;
AND IS IN ALL RESPECTS FAiR. WTlHOUT OUTSIDE CONTROL. COLLUSION, FRAUD OR
OTHERWISE ILLEGAL ACTION'
14. ERRORS IN BIDS: Bidder& or :heir authorized representatives are expected to
fully inform themselves as Io the conthions, requirements, and speclfioafors befall mubl133mg
bide; failure to do so will be el the bidders own risk and ha cannot secure rahef en the eke of
eror. Neither law nor regulations make elawanoe la arum either of omta rlon or somnbiaion on
the psA of bidders. In can of ewer in Vatenelan of prices in die bite,. unit glee coil Oman -
IS. DEPARTMENT OF PROCUREMENT AS AGENT: When Irw Department or
Procurement Is ogling as open's For 'other putec acIMlles' being defined ea nannies receiving
flannel euppa.l in part from the City; but not under the died g uriedctien of the
Consohdaled Gov0mmenl, the name of such pubic scevily will be suD$for the word 'City'
in the foregoing paragrepths No'61.14.
16. ETHICS PROVISION FOR VENDORS/SUPPLIERS: The bidder, by eltudng its
eV:enure to the proposal ban, andlcr the acceptance of a purchase order, represents that it has
reviewed the provisions of the Jacksonville Ethics Cade contained in drepla 502, Jacksonville
Or4noo*e Cede end The provisions ol the Purchasing code contained in chapter 125,
JackSanwrlle Ordinance Code.
17. NONDISCRIMINATION PROVISIONS: In compliance with Section 4 of
Ordnance 09-0413, the bidder WI, upon affixing his signature to the proposal form, andler
the aocepkrxa of a purchase order, sight draft, field Order, certifies Mel its. firm meets and
ogress Ill the laming provisions, which yell became Open 4r Ilia contract
e. The conraclor represents that he Net adopted end will maintain a policy of
nerwsalndneton as defined by ordinance or the (Thy el Jacksonville throughout Uwe Term ol l fit
contract,
h. The contractor agrees :hat on wrillen request, he yeti penal the reasonable
access le his employment, employment edverlfsernenl, applka1On forms, and oilier pertinent
data and records by the Executive tlbeclor of Me Community Relations Commission of the City
of Jacksonville for the purpose of invesdiga1an to ascertain compliance whh Ue
nondsaninrinebon provisions or this conlNd, provided however. that the conhsdor will na1 be
regmired to produce for inspection any records covering periods of erns rue than one year prior
to Me date Otis centred
e. The contactor agrees that 11 any or the obligalioas of Ns contract are Io be
performed by a submntiatla,:hen the provisions of a and b cif this malice coal be Incmei:1 MMEM
into and brume a port Nee suboonbaoL
(FORM GB-403, revised 12103)