HomeMy WebLinkAboutSummary FormDate: 1/5/2007
AGENDA ITEM SUMMARY FORM
FILE ID: 157 0 00$l0
Requesting Department: Capital Imovts. and Transp.
Commission Meeting Date: 2/8/2007 District Impacted: 5
Type: ® Resolution D Ordinance ❑ Emergency Ordinance {1 Discussion Item ❑ Other
Subject: Resolution to ratify an emergency finding pursuant to City Code Section 18-90 and to approve
hiring Black Reflections, Inc.
Purpose of Item:
To request approval of the attached resolution, by a four -fifths affirmative vote adopting the City
Manager's finding of an emergency, waiving competitive bidding procedures and to authorize the City
Manager to hire Black Reflections, Inc. for landscaping services in an amount not to exceed $49,997
for streetscape beautification of Martin Luther King Jr. Boulevard in time for a community
celebration of Martin Luther King Day.
Background Information:
The Department of Capital Improvements and Transportation (CIT) issued a Request for Written
Estimates (informal bid) seeking Landscaping Services for the immediate installation of new
landscaping on and surrounding Martin Luther King Jr Boulevard and ongoing monthly maintenance
of the improved areas. Landscaping installation must be completed by January 12, 2007 in time for a
community celebration of Martin Luther King Day. Following the tabulation of the informal bids, it
was determined that Bannerman Landscaping, Inc. was the lowest bidder. The Purchasing Department
advised CIT that Bannerman may not be considered a responsible bidder due to prior performance
issues. As a result of the new information regarding Bannerman's prior performance, CIT deemed
Bannerman non responsible; and therefore, determined that Black Reflections, Inc, the next bidder,
was the lowest responsive and responsible bidder. On January 5th, 2007, the City Manager approved
CITs finding and determined that it is in the best interest of the City to waive competitive bids and
secure the services of Black Reflections, Inc. This action will ensure the landscaping installation is
completed within the timeframe necessary to ensure a successful community celebration and further
ensure that the materials are maintained and warrantied by the same company.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: B-78505
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Ime5(PAPPRO4149,997
Final Approvals (SIGN A#ND DATE)
CIP (t+ + fete Budget,e� t 4LA_,..,. ...g n9Grants
�0`G
liming or receivi
Risk Ma agement
Purchasing Dept. Director
Chief
t-711A,"/
City Manager
Project Manager, Lionel Zapata
Page I of I