HomeMy WebLinkAboutExhibit 3ATTACHMENT A-1
3.0 SPECIFICATIONS / SCOPE OF WORK
3.1 Background Information
With a population of over 360,000 residents, the City has one of the largest populations
of any city in the State of Florida and is located in Miami -Dade County, with a population
of well over 2.2 million people.
The City seeks to secure experienced public sector lobbyist(s) to represent its various
interests before the Legislative and Executive branches of the State Government, with
the purpose, at a minimum, of identifying funding sources and influencing the
development of legislation that will improve the quality of life for those who live, work
and visit the City. Proposers should possess or have continual and immediate access to
legal expertise on the governmental issue(s) needing to be addressed. Legal expertise
for "key personnel" of the Proposer is desirable and should be identified in its responses
to the RFQ. Please refer to Section 3.2. below for those anticipated "Categories of
Expertise" being sought by the City. These Categories are not all inclusive and may be
modified throughout the duration of the contract/agreement.
It is the intent of this solicitation to establish a term Contract/Agreement, qualify
Proposers ("Successful Proposers") based upon their credentials, experience, and
expertise, per the Categories identified on Section 3.2. As such, Proposers, in their
Response, are to clearly identify those areas of expertise, on a per Category basis, for
which they are seeking to qualify. The City shall utilize qualified Proposers on the List,
per Category, on an as needed, when needed, basis. Proposers are not guaranteed
specific work assignments or quantity of work under the Categories. The City reserves
the right to qualify additional firms or add categories or add to the Scope of Work at any
given point in time throughout the term of the contract/agreement when deemed in the
best interest of the City.
The Successful Proposer shall not represent any other party before the State
Legislature or any other administrative agency on any matter where such party's
interest may be adverse to the City without written permission of the City. In the event
that Successful Proposer(s) desires to represent another party with the state
government, it shall inform the City Attorney and the City Manager, in writing, of any
other party it wishes to represent and the nature of the representation. The City may
preclude the Successful Proposer(s) from simultaneously representing the City and
another party when, in the City's sole determination, the representation of another party
may be adverse to the City's interest.
3.2 Categories of Expertise
The City recognizes expertise of a Proposer may be in the Categories of
Executive/Agency; Legislative, or both. It is the City's desire to secure the services of
Proposers who can provide quality service in one or more areas of need, as shown
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below and identified as "Categories of Expertise." In its Response, Proposers must
reflect in which area(s) of expertise it is seeking to qualify under.
The City is seeking to qualify proposer(s) to lobby under the following categories of
expertise.
Category Area of Expertise
A.
B.
C.
D.
E.
F.
The Florida Cabinet
• Governor
• Attorney General
• Chief Financial Officer
• Commission of Agriculture
The Executive Office of the Governor and its Agencies
The Department of Financial Services
The Office of the Attorney General
The Commission of Agriculture and Consumer Services
The State of Florida Legislature and its Agencies
• The Florida House of Representatives
• The Florida Senate
3.3. Scope of Work
The Successful Proposer(s) must provide state lobbying and consulting services as
stipulated by the City.
While the provided Categories of Expertise reflects subject areas where the City is
seeking to qualify Proposers with experience and expertise, the City understands that
each Proposer is uniquely qualified and may be an expert in some but not all subject
areas. As a result, the City is seeking a number of qualified Proposers for each of the
main subject areas reflected on Section 32. Proposers may seek to qualify for one (1)
Category, more than one (1) Category, or all Categories, depending upon its expertise,
qualifications and experience. At the time of need, and depending upon the issue, the
City will select a qualified Proposer from a Category, on an as needed basis, to perform
required services.
In addition, the Successful Proposer shall perform, as a minimum, the following
services:
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• Communicate with the City Manager or his designee(s) on a weekly basis to review
and analyze State government executive and legislative actions having a bearing on
the City's fiscal and programmatic interests.
• Establish and maintain positive working relationships with the executive and
legislative branches of the State government to enhance the City's position with
respect to financial assistance, including reimbursements, applications, regulatory
procedures, legislation, budget authorizations and appropriations, and other similar
matters as needed.
• Integrate its efforts with the City Manager/Chief Administrator or his/her designee to
assure a strong and consistent legislative program.
• Review on a continuing basis all existing and proposed State policies, programs and
legislation. Identify those issues that may affect the City or its residents, and
regularly inform the City as to these matters. Provide legal and legislative expertise
and consulting services.
• Establish and maintain a fully functional office, if required, including, but not limited
to, parking, phones, facsimile, copy machine, personal computer with appropriate
software as identified by the City, filing space for City staff or officials in the
Metropolitan Tallahassee area and provide clerical assistance for said staff or
officials during the session to ensure effective coordination between Tallahassee
and the City.
• Provide a full range of legislative counsel and advocacy services, including preparing
weekly reports advising the City Manager of the current status of legislation during
legislative sessions.
• Advise the City Manager/Chief Administrator on a timely basis of any issues,
meetings, hearings, or legislative and administrative procedures of relevance to the
City.
• Monitor state legislative committee meetings, state agency hearings and meetings
prior to and during the regular and special legislative sessions relative to the City's
legislative program or any other issues that may impact the City of Miami, or offer
sessions as the City's request.
• Represent the City at meetings, hearings, and conferences, as requested.
• Be available on a twenty-four hour, seven (7) day per week basis during the session,
and immediately thereafter, responding to any calls or pages by the City Manager or
designated City staff.
• Confer with the Mayor, City Commission, City Manager, City Attorney, and other City
personnel on an as needed basis, regarding strategic organizational planning and
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program activities which have a bearing on the ability of the City to make the best
use of state -funded programs.
• Meet with the Mayor, City Commission, and City Manager or his designee(s)
periodically and at mutually agreed upon times and dates.
• Work with the Mayor, City Commission, Administration and the City's Legislative
Delegation to develop special or general legislation in keeping with, or supportive of,
the City's adopted legislative program.
• Maintain liaison with the City's Legislative Delegation and assist the Delegation on
any matter which the City determines to be in the City's best interest.
• Counsel with the City regarding appearances by City personnel before Legislative
Committees and State Administrative agencies.
• Identify and notify the City in advance of opportunities related to grants and funding
availability for transportation, community and economic development, environmental
matters, infrastructure improvement, hurricane recovery efforts, housing and urban
development, homeless programs, intermodal programs, and any other areas that
may be of interest to the City.
• Assist the City in the review of State executive Proposals, legislation under
consideration, proposed and adopted administrative rules and regulations, and other
State developments for the purpose of advising the City of those items which may
have a significant bearing on City policies, funding, and programs.
• Consult with the City regarding any proposed formula changes in the State funding
or other major State programs to determine their impact on the City, and take the
necessary steps as mutually agreed upon to bring changes in the best interest of the
City.
• Submit to the City an Annual Report of Accomplishments concerning the Successful
Proposer's responsibilities.
• Review the legislative policy statements adopted by the Florida League of Cities and
the policy statements of other local government lobbying groups for the purpose of
identifying issues which may either positively or negatively affect the City.
• Assist in implementing the City's State legislative agenda.
• Assist in writing, interpreting and monitoring legislation and regulations.
• Assist in the drafting of legislation, amendments, report language, position papers,
and testimony.
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• Provide monthly written progress reports detailing the services that have been
rendered.
• Be prepared, at all times, to obtain documentation and research materials upon
request.
• Develop and evaluate strategy for the support, opposition or amendment of pending
legislation.
• Testify and lobby before the Legislature, Governor and Cabinet as necessary on
behalf of the City, as necessary.
• Appear and testify before state agency hearings, rule making proceedings, and other
administrative agency or legislative meetings, as required, to promote, oppose, and
seek passage of legislation affecting the City or its citizens, and specific legislation
contained in City's legislative program.
• Upon request, coordinate appointments/meetings between the City's elected officials
or other City staff, and appropriate state officials and legislators.
• Provide periodic written reports (at least monthly), during those months that the
legislature is not in session, on issues of interest or concern to the City. Such
information may include, but not necessarily be limited to, action taken at interim
committee meetings, rule making hearings, status of studies that have commenced,
and advance notice of legislation being proposed.
• Prepare weekly session reports that details legislative action taken during the week,
status of legislative issues, and anticipated action during the upcoming week.
• Provide a closing report in writing that summarizes the status of the City's legislative
priorities within one (1) week of the closing of the session and a more detailed final
written report of specific legislation affecting the City shall be provided within a
reasonable time period, not to exceed sixty (60) days from the close of session.
• Forward all copies required by the City of any and all reports upon request by the
City. Such reports may include but not necessarily be limited to, personal briefings
and information bulletins.
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