HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: Cj b — 0 a,3.7.3r
Date: 12/4/2006
Commission Meeting Date: 1/11/2006
Requesting Department: ITD
District Impacted: ALL
RE.8
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ['Discussion Item
❑ Other
Subject: Modifying the Computer Aided Dispatch System Agreement executed between the City of
Miami and Printrak International, Inc., by cancelling the implementation of the Fire CAD System.
Purpose of Item:
A Resolution of the Miami City Commission authorizing the City Manager to execute Change Order
No. 14 modifying the Computer Aided Dispatch Agreement with Printrak International, Inc., a wholly
owned subsidiary of Motorola, Inc., for the Departments of Police and Fire -Rescue, pursuant to
Resolution No. 04-0491, adopted on July 22, 2004, by cancelling the implementation of the Fire
portion of the Computer Aided Dispatch System, and accepting compensation in the amount of
$1,812,000 consisting of in -kind equipment and services.
Background Information:
SEE ATTACHMENT
Budget Impact Analysis
NO Is this item related to revenue?
NO Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
ISIGN AND DATE)
CIP Budget
if using or receiving capital funds
Grants �,�� Risk Management
Purchasing i�� Dept. Director
Chief l!//�/�I/%� ...' City Manager
Page 1 of 1
Agenda Item Summary Form (Continued):
Subject: Authorizing the City Manager to execute Change Order No. 14 modifying the
Computer Aided Dispatch System Agreement executed between the City of Miami and Printrak
International, Inc., a wholly owned subsidiary of Motorola, Inc., pursuant to Resolution No. 04-
0491, adopted on July 22, 2004, for the Departments of Police and Fire -Rescue, by cancelling
the implementation of the Fire Department's Computer Aided Dispatch System, and accepting
compensation in the amount of $1,812,000, in the form of in -kind equipment and services.
Background Information:
On July 22, 2004, the City Commission pursuant to Resolution No. 04-0491 authorized the
purchase of a Public Safety Technology Program, consisting of a Computer Aided Dispatch
System ("CAD"), Law Records Management System ("LRMS"), and a Premier Mobile Data
Communications Systems ("PMDC") from Printrak International, Inc., a wholly owned subsidiary
of Motorola, Inc., for the Departments of Police and Fire -Rescue under an existing Miami -Dade
County Request for Proposal No. 317. The City Commission further authorized the City
Manager to execute a Computer Aided Dispatch System Agreement, in substantially the
attached form.
The City of Miami and Printrak International, Inc. believe it is in the best interests of both parties
to cancel the Fire Department's CAD implementation. Accordingly, the parties agree to delete
the Fire CAD implementation and Contractor agrees to additionally compensate the City for time
and expense incurred in accordance with the terms of this Change Order. The parties further
confirm that the Police CAD implementation along with the LRMS and PMDC subsystems
occurred on September 2, 2005, and that the Field -based Reporting is not yet complete.
Upon execution of Change Order No. 14 the City shall receive an in -kind equipment and
services credit from Contractor in the amount of $1,812,000 to compensate the City for the time
and expense incurred for actions taken by the City as a result of entering into and later
cancelling the Fire Department portion of the Agreement, including the hiring of a Program
Manager, maintaining the City's existing CAD system on the UNISYS mainframe and other
related actions.
The credit may be used for the purchase of PrintraklMotorola equipment and services at prices
negotiated between the parties and the credit must be used within two years from the effective
date of this Change Order. If the credit is not fully used within this two year period an additional
two year period shall commence automatically.
A List of Equipment and Services totaling $1,812,000 is attached hereto as Exhibit A. With
regard to the equipment, services and quantities contained on the List of Equipment and
Services, the City shall have the right, in its sole discretion, at any time, to change the type of
equipment, services or quantities thereof by an additional written Change Order.
Additionally, each year for the five (5) year term of the Maintenance and Support Agreement,
attached hereto as Exhibit D, commencing September 3, 2006, Motorola agrees to provide a
fifteen (15%) discount from the City's annual maintenance fees, including the four (4%) annual
escalation amount, as provided on Exhibit B, Revised Schedule of Covered Products and
Maintenance Pricing.