HomeMy WebLinkAboutAward RecommendationAWARD RECOMMENDATION AND APPROVAL FORM
Date: December 15, 2006 Department/Division: Citywide
Department Contact General Services Administration) Vic Morales --- (305)329-4873
Name/Number:
Bid/Contract
Number:
6164-4/11(Miami-Dade Sr. Buyer: Terry Byrnes, CPPB
County)
Summary/Description of
Purchase:
The nature of this item is to establish an award authorizing the piggyback of Miami -Dade County Contract,
6164-4/11 for Tire Retreading and Section Repairs, with various suppliers, on an as needed, when needed
basis, for a contractualperiod of one year with options to renew for four (4) additional one-year periods,
subject to any further extensions or replacement contracts by Miami -Dade County, pursuant to to the bid
prices, terms and conditions of the Bid Contract. Allocating funds from the various sources of funds from
the user departments and agencies, authorizing said purchases, as needed, subject to availability of funds
and budget approval at time of need.
Justification for Award/Contract:
This resolution will authorize the piggyback and use of Miami -Dade County Contract, 6164-4/11 for tire
retreading and section repairs for any worn tires in the large fleet of vehicles used for municipal and public
safety services. The City Departments, specifically for GSA, Police and Fire Departments, require this
service on an as needed, when needed basis.
Type of Contract:
Single Purchase
Short -Term Contract
Lease
Term Contract
Contract Increase
Contract Period 10/1/06 — 9/30/11
Method of Purchase:
Formal Bid (include bid tabulation)
Competitive Negotiation (include documentation)
Other Governmental Contracts (include documentation)
Recommended Vendor(s):
Various Vendors
OTR: None
MWBE/Location Status: Award/Contract Value
Citywide
Total Value of Award/Contract (including value associated with potential OTR):
Award Recommended By:
Source(s) of Funds:
Account Code(s):
CITYWIDE
Department Director/Designee Signature
Funding Approval:
DMB Director/Designee
Chi
rocurement Officer/Designee
/5/DL-
Approved:
City Manager
Date
SIDAWARORECOMFORM
BID NUMBER:
6164-4/11(Miami-Dade County)
COMMODITY/SERVICE: 863-65
DEPARTMENT/CONTACT PERSON: GSA / Police / Victor Morales; Fire Rescue /Allen Joyce
INSTRUCTIONS FOR COMPLETING AWARD RECOMMENDATION AND APPROVAL FORM ON THE REVERSE SIDE: "
The top portion of the reverse side of this Award Recommendation and Approval Form has been
completed by the Department of Purchasing. The user department(s) is required to complete all
remaining sections of this form, including the funding source(s), contract value (if applicable),
and all other required approvals prior to forwarding to Purchasing.
Within 10 days, submit this completed form along with the approved and signed Bid Tabulation
Form to Purchasing, Attn: Bid/Contract Section for submission to the City Manager for approval.
If the total value of the award/contract exceeds $50,000.00, submit this completed form along
with the approved and signed Bid Tabulation Form and the resolution memo to Purchasing, Attn:
Bid/Contract Section These forms will be utilized by the Department of Purchasing to prepare
the Resolution for submission to the Agenda Office for Commission approval.
Should the department not concur with the recommendation for award, submit separate
justification memo to Purchasing.
Contact Terry Byrnes Of the Bid/Contract Section at 416- 1917 Should you have any questions.
APPROVAL TO FORWARD TO
DEPARTMENT/OFFICE:
Gleriirlvlarcos; Director of Purchasing
DATE
610AWARDRECOMFORM