HomeMy WebLinkAboutBid FormCo-op F-4038-06-WG
BID FORM
CITY OF HOLLYWOOD, FLORIDA
"AN EQUAL OPPORTUNITY AND SERVICE PROVIDER AGENCY"
Special Instructions to Bidders (In addition to General Conditions)
SUBMISSION OF FORMAL SEALED BIDS: The Invitation for Bid form must be executed and
submitted with all bid sheets and should be in a sealed envelope. The original should be signed
in blue ink. The pricing page must be completed in its entirety (all spaces must be filled, no
spaces are to be left blank). Bids not submitted on bid sheets and spaces left blank on the pricing
page may be rejected. The Bidder must check for any addendums to this bid, and continue to
check for any addendums up to the due date and time of this bld. The face of the envelope should
contain the vendor's name, return address, due date and time of bid opening, and bid number. All
bids are subject to the conditions specified herein. Those which do not comply with these
conditions are subject to rejection.
Scope
Bids are hereby invited on an open-end basis for the Southeast Florida Governmental
Purchasing Cooperative Group for the Rental of Trucks and Heavy Equipment with or
without operator.
The initial contract period shall start on the date of award and shall terminate one (1)
year from that date. The Contractor will complete delivery and the City will receive
delivery on any orders mailed to the Contractor prior to the date of expiration.
All prices, terms and conditions shall remain fixed for the initial period of the contract. In
addition, all prices, terms and conditions shall remain fixed for the renewal period of the
contract.
The appropriate City staff may renew this contract for a one (1) year period subject to
vendor acceptance, satisfactory performance and determination that renewal will be in
the best interest of the City. Notification of Intent to Renew will be mailed sixty (60)
calendar days in advance of expiration date of this contract.
In the event services are scheduled to end because of the expiration of this contract, the
Contractor shall continue the service upon the request of the appropriate City staff. The
extension period shall not extend for more than ninety (90) days beyond the expiration
date of the existing contract. The Contractor shall be compensated for the service at
the rate in effect when this extension clause is invoked by the City.
No guarantee is expressed or implied as to the total quantity of commodities/services to
be purchased under any open end contract. Estimated quantities will be used for bid
comparison purposes only. The City of Hollywood reserves the right to: issue purchase
orders as and when required, or, issue a blanket purchase order for individual
departments and release partial quantities or, issue instructions for use of Direct
Purchase Orders by various City and County agencies, make random, open market
purchase for any or all of the items on any open end contract or, any combination of the
preceding. No delivery shall become due or be acceptable without a written order by
the City of Hollywood, unless otherwise provided for in the contract. Such order will
contain the quantity, time of delivery and other pertinent data. However, on items
urgently required, the seller may be given telephone notice, to be confirmed by an order
in writing.
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Co-op F-4438-O6-WG
Specifications and Requirements
The specifications, requirements and services to be provided are stated in Attachment
"A" attached hereto and made a part hereof.
Further Information
Bidders requiring additional information regarding any of the bid terms, conditions or
administrative requirements should contact Windol Green, Sr. Procurement Specialist at
954-921-3221.
Bidders requiring technical clarifications should contact Joel Wall, Fleet Management
Coordinator at 954-967-4555. No change(s) and no interpretation(s) shall be
considered binding unless provided to all bidders in writing by the appropriate staff.
Delivery and Acceptance
Deliver time shall be computed in calendar days from the issuance date of purchase
order. Although actual requested date or number of calendar days for delivery may be
specified, state on the Bid Sheet the number of calendar days required to make delivery
and/or installation after issuance of purchase order or request for services. However
goods required for daily consumption, or where the delivery is an emergency, a
replacement, or is overdue, the convenience of the division shall govern. If, in
calculating the number of calendar days from the order date, the delivery date falls on a
Saturday, Sunday or holiday, delivery shall be made not later than the next succeeding
business day.
All prices bid must be F.O. B. delivery point, unloaded inside and assembled unless
otherwise indicated, and is to be made to various sites within Broward County.
Delivery is desired within one (1) calendar day after receipt of a purchase order.
Vendor who cannot meet delivery requirements may be considered non -responsive.
Insurance Requirements:
Contractor shall maintain, at its sole expense, during the term of this agreement the
following insurances:
A. Commercial General liability Insurance naming the City as an additional
insured with not less than the following limits:
General Aggregate $1,000,000
Products-Comp/Op Aggregate $1,000,000
Personal and Advertising Injury $1,000,000
Each Occurrence $1,000,000
Fire Damage $ 50,000
Medical Expenses per person $ 5,000
Coverage shall include contractual liability assumed under this agreement, products and
completed operations, personal injury, broad form property damage, and premises -
operations.
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Co-op F-4038-06-WG
B. Commercial Automobile Liability Insurance naming the City as an
additional insured with not less than the following limits:
Combined Single Limit $500,000
Coverage shall include contractual liability assumed under this agreement, owned, hired
and non -owned vehicles.
Worker's Compensation:
C. Worker's compensation insurance covering the contractor and the
contractor's employees with not less than the following limits:
Worker's Compensation $100,000/500,000/100,000 for coverage
Please Note: The Certificate shall contain a provision that coverage afforded under the
policy will not be cancelled until at least thirty (30) days prior written notice has been
given to the City. In the event the Certificate of Insurance provided indicates that the
insurance shall terminate and lapse during the period of this Agreement, the vendor
shall furnish, at least thirty (30) days prior to the expiration of the date of such
insurance, a renewed Certificate of Insurance as proof that equal and like coverage for
the balance of the period of the Agreement or extension thereunder is in effect.
HOLD HARMLESS AND INDEMNITY CLAUSE:
(Company Name and Signature)
,the contractor shall indemnify, defend and hold harmless the City of Hollywood, its elected
and appointed officials, employees and agents for any and all suits, actions, legal or
administrative proceedings, claims, damage, liabilities, interest, attomey's fees, costs of
any kind whether arising prior to the start of activities or following the completion or
acceptance and in any manner directly or indirectly caused, occasioned or contributed to
in whole or in part by reason of any act, error or omission, fault or negligence whether
active or passive by the contractor, or anyone acting under its direction, control, or on its
behalf in connection with or incident to its performance of the contract.
(Company Name and Signature)
further certifies that it will meet all insurance requirements of the City of Hollywood and
agrees to produce valid, timely certificates of coverage.
TERMINATION
The City reserves the right to terminate the agreement with or without cause.
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Co-op F-4038-06-WG
Note: The City of Hollywood and Co-operative members have estimated their
usage. Many items will never be rented, this convenience contract allows
for rapid orders by the City of Hollywood and Co-operative members.
Participating City
Estimated Annual Usage ($)
Broward County (Various Agencies)
55,000.00
City of Coconut Creek
15,000.00
City of Coral Springs
27,000.00
City of Deerfield Beach
33,000.00
City of Hollywood
33,000.00
City of Lauderhill
City of Margate
12,000.00
City of Miami
30,000.00
City of Miami Gardens
City of Miramar
15,000.00
City of North Miami
6,000.00
City of Parkland
30,000.00
City of Pembroke Pines
City of Pompano Beach
•-
Miami Shores Village
20,000.00
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Co-op F-4038-06-WG
"Pricing Pages"
NOTE: Give both unit price and extended total. Prices must be stated in units to quantity
specified in the bid specifications. In case of a discrepancy in computing the amount of
the bid, the unit price quoted will govern and the total will be adjusted accordingly. No
spaces are to be left blank, but should be marked as follows:
N/A = Not Applicable
N/C = No Charge
N!B = No Bid
Spaces marked with a zero (0) will be considered no charge.
Bidder shall provide information only as it relates to items specified in this contract.
Group 1
Description: 10-foot Flat -Bed Truck, Stake Sides, Minimum 10,000 lbs. G.V.W.
Item
Est. Annual
Qty.
Description
Unit Price
Total Price
a.
5
24 Hour Day
$ Iday
$
b.
2
7 Day Week
$ IWk
$
c.
1
Month
$ /Mo
$
d.
2
Delivery and Pickup
$ /Ea
$
Total — Group 1
$
Group 2
Description: 10-foot Flat -Bed Truck, Stake Sides, Minimum 10,000 lbs. G.V.W. with
Operator
Item
Est. Annual
Qty.
Commodity Code
Unit Price
Total Price
a.
3
8 Hour Day
$ /day
$
b.
2
5 Day Week
$ IWk
$
c.
1
Month
$ /Mo
$
d.
1
Delivery and Pickup
$ IEa
$
Total Group 2
$
Group 3
Description: Dump Truck, Tandem Axle, 16 Cubic Yard with Tailgate
Item
Est. Annual
Qty.
Commodity Code
Unit Price
Total Price
a.
2
24 Hour Day
$ /day
$
b.
2
7 Day Week
$ IWk
$
c.
1
Month
$ /Mo
$
d.
1
Delivery and Pickup
$ /Ea
$
Total Group 3
$
Group 3A
Description: Dump Truck, Tandem Axle, 16 Cubic Yard with Tailgate and Operator
Item
Est. Annual
Qty.
Commodity Code
Unit Price
Total Price
a.
15
8 Hour Day
$ /day
$
b.
3
5 Day Week
$ IWk
$
c.
2
Month
$ /Mo
$
d.
1
Delivery and Pickup
$ /Ea
$
Total Group 3A
$
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