HomeMy WebLinkAboutAward RecommendationAWARD RECOMMENDATION AND APPROVAL FORM
November 14, 2006 Department/Division: Citywide
_..writ Contact Name/Number: CITYWIDE
Bid/Contract Number: F-4038-06-WQ Sr. Buyer: Terry Byrnes, CPPB
Summary/Description of Purchase:
The nature of this item is to establish an award authorizing the piggyback of the Southeast Florida
Governmental Cooperative Bid F-4038-06-WG, with various suppliers, for the provision of Rental of Trucks
and Heavy Equipment, on an as needed, when needed basis, for a contractual period of one year, under the bid
prices, terms and conditions with annual renewals ongoing subject to mutual consent. Allocating funds from
the various sources of funds from the user departments and agencies, authorizing said purchases, as needed,
subject to availabilit of funds and bud eta roval at time of need.
Justification for Award/Contract:
This resolution will authorize the piggyback and use of the Southeast Florida Governmental Cooperative Bid,
F-4038-06-WG, with various suppliers, for the provision of Rental of Trucks and Heavy Equipment, on an as
needed, when needed basis, subject to addition or deletion of suppliers and any extensions or replacement
contracts.
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Type of Contract:
Single Purchase
Short -Term Contract
Lease
Term Contract
Contract Increase
Method of Purchase:
Formal Bid (include bid tabulation)
Competitive Negotiation (include documentation)
Other Governmental Contracts (include documentation)
Contract Period 11/1/06 --10/30/07 OTR: By Mutual Consent Annually
Recommended Vendor(s):
Various Vendors
MWBE/Location Status: Award/Contract Value
Citywide
Total Value of Award/Contract (including value also
Award Recommended By:
Source(s) of Funds:
Account Code(s):
tential OTR): CITYWIDE
�
Dep ent D' actor/Designee ature
Funding Approval:
DMB Director/Designee Chi
rocur
ent Offic /Designee
Approved:
City Manager
Date
BIDAWARDRECOMFORM
BID NUMBER:
F-4038-06-WG (South Florida Govermental Cooperative)
COMMODITY/SERVICE: 745-14
DEPARTMENT/CONTACT PERSON: (Primary) Public Works / Francis Mitchell
INSTRUCTIONS FOR COMPLETING AWARD RECOMMENDATION AND APPROVAL FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Award Recommendation and Approval Form has been
completed by the Department of Purchasing. The user department(s) is required to complete all
remaining sections of this form, including the funding source(s), contract value (if applicable),
and all other required approvals prior to forwarding to Purchasing.
Within 10 days, submit this completed form along with the approved and signed Bid Tabulation
Form to Purchasing, Attn: Bid/Contract Section for submission to the City Manager for approval.
If the total value of the award/contract exceeds $50,000.00, submit this completed form along
with the approved and signed Bid Tabulation Form and the resolution memo to Purchasing, Attn:
Bid/Contract Section These forms will be utilized by the Department of Purchasing to prepare
the Resolution for submission to the Agenda Office for Commission approval.
Should the department not concur with the recommendation for award, submit separate
justification memo to Purchasing.
Contact Terry Byrnes Of the Bid/Contract Section at 416- 1917 Should you have any questions.
APPROVAL TO FORWARD TO
DEPARTMENT/OFFICE:
BIOAWARDRECOMFORM
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Purchasing
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