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HomeMy WebLinkAboutSubmittal-Bayfront Park Management Trust Budget Fiscal Year 2007-2008SUBMITTED INTO THE PUBLIC RECORD FOR igOZ 4TEM+ ON 9-1i-0y . 71z AJA ,/ FP7k Bayfront Park MANAGEMENT TRUST OPERATING & CAPITAL IMPROVEMENT BUDGETS FISCAL YEAR 2007/2008 BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FOR FISCAL YEAR 2007/2008 Table of Contents I. Trust Members II. Letter of Introduction III. Budget Summary IV. Bayfront Park Operating Budget V. Bayfront Park Capital Improvement Budget VI. Revenues vs. Expenses & Organizational Chart I ED INTO THE :; IC RECORD FOR :,° ¢tie ON --oi . CHAIRPERSON Commissioner Joe Sanchez TRUST MEMBERS Steven Alexander Michael Barket Elena V. Carpenter Ralph Duharte Nathan Kurland Frank Herrera Marie Louissaint Bob Powers EXECUTIVE DIRECTOR Timothy F. Schmand z SUBMITTED INTO THE PUBLIC RECORD FOR lTEM*v__ON q u-oi MILDRED AND CLAUDE PEPPER BAYFRONT PARK MANAGEMENT TRUST 301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132 TELEPHONE: (305)358-7550 FAX: (305) 358-1211 July 24, 2007 Honorable Mayor Diaz and Members of the City Commission: SUBMITTED INTO THE PUBLIC RECORD FOR ITEM ON v u-o, . The Bayfront Park Management Trust (Trust) is pleased to submit its Fiscal -Year 2007-2008 Operating and Capital Budgets for City Commission approval. The Trust approved these budgets at a regularly scheduled meeting held on July 23, 2007, and we respectfully request that you do the same. The Miami City Commission created the Trust in 1987 to "direct, manage and maintain all aspects of Bayfront Park for the purposes of ensuring maximum community utilization and enjoyment." City Commission Resolution No. 94-204 added Bicentennial Park to the Trust's management portfolio in March of 1994 and the deep water slip adjacent to Bicentennial at the December 14, 2006, commission meeting. In addition to "ensuring maximum community utilization," the Trust's founding legislation included a further directive: "The Trust shall, to the greatest extent it determines to be feasible, implement the exercise of its powers in a manner which utilizes and encourages the fullest and most active participation and cooperation of private enterprise." The Trust remains mindful of the balance it must strike between managing public parks and encouraging private enterprise. As a result of the Chairman Commissioner Joe Sanchez's leadership, and the Trust's success in increasing revenue to the park, in FY 2006-2007, the Trust awarded a $500,000 to the City Parks Department to create additional or improved park programs throughout the city. The grant allotted $100,000 to each of the five districts located in the City of Miami for programs as determined by each individual commissioner. This grant follows a similar grant made in January of 2004 bringing the total amount of grants from the Trust to City Parks to $1,000,000 in a three year span. Our efforts at beautifying Bayfront Park continue, with regular flower plantings and improved site furnishings. The pastel -colored Adirondack chairs installed along Bayfront Park's "beach" have achieved iconic status. The fifty -foot Holiday Tree that brightened Bayfront Park from Thanksgiving through New Year's attracted both residents and tourists, and in FY 2006/2007 the Trust installed a Menorah as well, to continue our efforts to include all members of our community. Our free, thrice weekly yoga classes continue their popularity averaging over 50 participants per class. Movies by the Bay and the Park's Trapeze operation were both recognized as Best of... by the Miami New Times. Pollstar magazine, the entertainment industry bible, in their mid -year 2007 edition, identified the Bayfront Park Amphitheater number 70 of the 100 most popular amphitheaters worldwide, and recognized Bicentennial Park as 29th worldwide for event -related ticket sales, and ranked eighth in the United States. In an outreach effort to the downtown office worker, the Trust together with the Health Foundation of South Florida and the University of Florida/Miami Dade County Cooperative Extension, created a seven week farmers' market and lunch time experience. The goal was to increase the exposure of downtown workers and residents to healthy, locally grown fruits and vegetables and the people who grow them. The market ran for seven consecutive Thursdays and in that short time became an event which the downtown community embraced. Additionally in the past year the Trust: sr? o o _ Q. 0 a o , 0_, sr.r U o • Renegotiated an agreement with a gaming vessel operator,' .:_� • Began the installation of the tethered balloon, the operation of which should begin in -ocC) y' September of this year, 4.27) E • Repainted two of Isamu Noguchi's most important sculptures in Bayfront Park, the � f'- Challenger Monument and the Light Tower, as well as assisted Miami Dade County Art in Public Places with its restoration of the Slide Mantra, • Served as host sites for the two Super Bowl XLI events, one of which was free to the public, • Continued the management functions of the Miami Sports and Exhibition Authority, • Worked through FEMA reimbursement process, resulting from storms Katrina and Wilma, • Continued organizing downtown waterfront interests through the Entities of Common Interest, • Lent staff expertise to City departments and partner organizations through participation in committees, workshops and focus groups to help improve our community, • Negotiated a contract for a new marquee sign for Bayfront Park. • Bayfront Park's New Year's Eve Celebration was recognized by MSN.com as number seven of the top ten places worldwide to ring in the new year, • Continued care and maintenance of the statues and plaques throughout the park and at the Torch of Friendship, • AVP Pro Beach Volley Ball held their competition in Bicentennial Park, which was later televised on ESPN, • Soccer, rugby and paintball continued on a weekly basis in Bicentennial Park, • Hosted the Pirates Mutiny in Bicentennial Park. Their appearance, under the "big top" at Bicentennial Park, marked their American debut and • Installed a children's play area adjacent to the Tina Hills Pavilion, in Bayfront Park's south end. The Trust continued to plan, promote and coordinate two of our community's largest celebrations, the America's Birthday Bash on July 4th and the Bayfront Park New Year's Eve Celebration. The Trust is committed to providing these free, community inclusive celebrations for Miami's residents and visitors. In July we reaffirmed the self evident truths: that we are all created equal and in possession of the inalienable rights of life, liberty and the pursuit of happiness. On New Year's Eve we celebrate the passing of a year while looking with optimism to the future. It is that optimism about the future of downtown and all of Miami that infuses the Trust and is represented in this budget. The Trust recognized the need to support activities outside Bayfront and Bicentennial Park boundaries. Throughout the year Bayfront staff lent their expertise to events held around the city, from Calle Ocho to Little Haiti to City Hall. The Bayfront Park portable stage, our festival on B AY F R O N T PARK MANAGEMENT TRUST 301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550 wheels, was used in every commission district at parks and community celebrations, for events ranging from Viernes Culturales to the City's Summer Parks Program. Between June 2006 and 2007, the Bayfront Park portable stage was used 40 times. The Trust has entered into an agreement with Curtis + Rogers Design Studio for a Capital Improvement Plan for Bayfront Park. The plans are based on the Trust's long range plan Managing Bayfront Park to Greatness and will include softening the edges of the park with plantings, improved park fixtures, including seating opportunities, trash containers and kiosks. The re -lighting project and rock garden renovation remain goals for the organization. The relighting should begin shortly. Interest in the Bayfront Park Amphitheater by international music promoters has delayed the garden's renovation. The Trust is in the middle of a procurement process, the end result of which will provide clearer direction to staff and board with regards to the garden's renovation. The Bayfront Park Management Trust board of directors and staff intend to build on the past accomplishments. Thank you for allowing us the opportunity and the privilege to continue our efforts next fiscal year, which will begin with your approval of the attached budget. Res)ct�y 0 y F. chmand Executive Director Enc. Cc: file SUBMITTED INTO THE PUBLIC RECORD FOR ITEM13H ON . B AY F R O N T PARK MANAGEMENT TRUST 301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550 REVENUES GENERAL REVENUES SPECIAL EVENTS 8 MARKETING REVENUES MAINTENANCE REVENUES TOTAL REVENUES EXPENSES ADMINISTRATIVE EXPENSES SPECIAL EVENTS 8 MARKETING EXPENSES MAINTENANCE EXPENSES CITY OF MIAMI GRANT TOTAL EXPENSES DEPRECIATION EXPENSES NET INCOME BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS TOTAL CAPITAL IMPROVEMENTS TOTAL NET BUDGET BOARD DESIGNATED RESERVE FUND " Projections based on actual and known expenses through Dec 31, 2006 BAYFRONT PARK MANAGEMENT TRUST OPERATING & CAPITAL BLIDGET SUMMARY FISCAL YEAR 200712008 " REQUESTED BUDGET FY 07108 861,000 1,920,000 S 585,000 E 3,366,000 E 733,150 $ 1,399,900 1,232,950 E 3,366,000 $ E 3,250,000 S 3,250,000 $ $ 1,000,000 APPROVED PROJECTED APPROVED AUDITED BUDGET ACTUAL BUDGET ACTUAL FY 06107 FY 06107 FY 05106 FY 05106 $ 1,075,000 S 960,000 S 777,500 $ 900,750 S 1,780,000 S 1,860,000 $ 1,901,500 $ 2,783,273 $ 1,095,000 $ 1,360,000 $ 1,085,000 $ 1,118,641 S 3,950,000 $ 4,180,000 $ 3,764,000 $ 4,802,664 $ 844,600 $ 609,500 $ 755,500 $ 540,721 $ 1,720,200 S 1,510,000 S 1,727,200 $ 1,898,050 $ 1,385,200 $ 1,021,000 $ 1,281,300 $ 922,682 $ $ 500,000 $ $ E 3,950,000 $ 3,640,500 $ 3,764,000 $ 3,361,453 S S 220,000 $ $ 203,432 $ $ 319,500 $ S 3,250,000 S 2,500,000 S 3,250,000 S 2,500,000 $ 1 $ 1,237,779 SUBMITTED INTO THE PUBLIC RECORD FOR ITEM 3Na ON 9-it- o7 . REVENUES GENERAL Casino Income 101-BOAT DOCK INCOME 107-VALET RENTAL INCOME 109 -WAREHOUSE RENTAL INCOME Other Income 102 -CARRIAGE INCOME 103 - FILM AND VIDEO LOCATION RENTAL 104-MISCELLANEOUS REVENUES 105 -CONCESSIONS 106 -MARQUEE REVENUES 108 -INTEREST INCOME 110 - MIAMI PARKING AUTHORITY MANAGEMENT FEE 111 -TETHERED BALLOON INCOME TOTAL GENERAL REVENUES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 200712008 Requested Budget FY 2007108 $ 309,000 $ 60,000 $ 25,000 $ 17,000 $ 20,000 $ 20,000 $ 140,000 $ 270,000 $ 861,000 Approved Projected Approved Audited Budget Actual Budget Actual FY 2006107 FY 2006107 FY 2005106 FY 2005106 $ 514,000 $ 514,000 $ 504,000 $ 504,074 $ 90,000 $ 90,000 $ 110,000 $ 90,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 18,000 $ 18,000 $ 18,000 $ 18,000 $ 17,500 $ 15,000 $ 7,500 $ 12,500 $ 15,500 $ 40,000 $ 8,000 $ 33,109 $ 20,000 $ 8,000 $ 40,000 $ 1,916 $ 5,000 $ - $ 5,000 $ - $ 100,000 $ 250,000 $ 60,000 $ 216,151 $ - $ - $ $ $ 270,000 $ $ $ - 1,075,000 $ 2 960,000 $ 777,500 $ 900,750 SUBMITTED INTO THE PUBLIC RECORD FOR ITEM ON v-u-a7 . EXPENSES ADMINISTRATIVE: 1101 - Executive Director 1102 - Administrative Director 1102.1 Contract, Procurement & Agenda Officer 1103 - Business & Finance Director 1103.1- Bookkeeper 1103.2 - HR & Office Coordinator 1104 - Administrative Assistant 1105 - Receptionist 1106 - Payrolling Costs 1107 - Health & Dental Insurance Contribution 1108 - Life Insurance 8 Disability Contribution 1109 - Executive Retirement Plan Contribution 1109.1 - Employees Retirement Plan 1110 - Master Planning Implementation Process 1110.1- Grants Writing Service Fees 1111 - Misc. Expenses 1112 - Computer Supplies 8 Software 1113 - Courier 1114 - Equipment Purchases 1115 - Equipment Rental 8 Maintenance 1116 - Postage 1117 - Printing 1118 - Office Supplies 1119 - Telephone, Cell Phone, Pager and Cable Services 1120 - Bank Charges 1121 - Newspaper Public Notices 1122 - Business Travel 8 Seminars 1123 - Training & Conference Registration 1124 - Training 8 Conference Expenses 1125 - Meeting Expenses 1126 - Memberships and Subscriptions 1127 - Business Expenses 1128 - Director's Liability Insurance 1129 - Property Insurance 1130 - Premises Insurance 1130.1 -Insurance Deductibles 1131 - Accounting Services 1132 - Audit 1133 - Marquee Maintenance Contract 1134 - Non Contractual Maintenance 1135 - Contingency Fund 1136 - Bad Debt Expenditure TOTAL ADMINISTRATIVE EXPENSES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2007/2008 Requested Budget FY 2007108 $ 120,000 $ 67,600 $ 67,600 $ 43,680 $ 41,600 $ 39,450 $ 29,120 $ 90,000 $ 46,000 $ 3,500 $ 14,400 $ 10,000 $ 2,500 $ 10,000 $ 3,500 $ 2,500 $ 2,500. $ 5,000 $ 2,500 $ 1,000 $ 10,000 $ 38,100 $ 1,000 $ 5,000 $ 1,550 $ 1,550 $ 1,000 $ 4,000 $ 3,500 $ 1,000 $ 6,000 $ 1,000 $ 15,000 $ 5,000 $ 25,000 $ 12,000 $ 733,150 Approved Projected Approved Audited Budget Actual Budget Actual FY 2006107 FY 2006107 FY 2005106 FY 2005106 $ 120,000 $ 119,000 $ 107,000 $ 105,992 $ 80,000 $ - $ $ - $ 60,000 $ 58,800 $ 57,000 $ 56,000 $ 65,000 3 55,000 $ 56,000 $ 50,462 $ 42,000 3 37,000 $ 38,000 $ 28,442 $ 40,000 $ 36,500 $ 38,000 $ 35,020 $ 38,000 $ 35,000 $ 33,000 $ 30,700 $ 28,000 3 26,000 $ 26,000 $ 22,716 $ 90,000 3 65,000 $ 81,630 $ 58,575 $ 46,000 $ 30,200 $ 42,000 $ 31,847 3 2,500 $ 2,400 $ 2,500 $ 1,661 $ 15,650 $ 14,300 $ 12,850 $ 12,719 $ 8,750 $ 5,000 $ 7,520 $ 4,504 3 - $ $ 40,000 $ - $ 10,000 $ 1,000 $ 10,000 $ 700 $ 10,000 $ 5,000 $ 10,000 $ 987 $ 3,000 $ 3,000 $ 3,000 $ 3,099 $ 2,000 $ 2,000 $ 2,000 $ 2,110 $ 5,000 $ 5,000 $ 5,000 $ 4,565 $ 7,500 $ 4,000 $ 7,500 $ 3,488 $ 2,200 $ 2,000 $ 2,000 $ 2,034 $ 2,500 $ 1,000 $ 2,500 $ 971 $ 10,000 $ 9,000 $ 10,000 $ 7,775 $ 35,000 $ 35,000 $ 35,000 $ 33,077 $ 1,000 $ 600 $ 1,000 $ 539 $ 7,500 $ 2,000 $ 7,500 $ 1,694 $ 5,000 $ 1,000 $ 10,000 $ 683 $ 5,000 $ 2,000 $ 5,000 $ 318 $ 5,000 $ 500 $ 5,000 $ 15 $ 4,000 $ 3,200 $ 3.500 $ 2,775 $ 3,000 $ 3,000 $ 3,000 $ 3,230 $ 3,000 $ 500 $ 3,000 $ 214 $ 6,000 $ 4,250 $ 6,000 $ 343 $ 15,000 $ 750 $ 1,000 $ 747 $ 15,000 $ 9,500 $ 30,000 $ 4,094 $ 5,000 $ $ 5,000 $ $ $ - $ 3,500 $ - $ 25,000 $ 22,000 $ 22,000 $ 20,000 $ 12,000 $ 9,000 $ 8,500 $ 8,625 $ $ $ 3,000 $ - 3 10,000 $ $ 10,000 $ $ $ $ 844,600 S 609,500 $ 755,500 $ 540,721 SUBMITTED INTO THE PUBLIC RECORD FOR ITEMH_ON v 1r07. Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2007/2008 EXHIBIT 100 Administration General Revenue Casino Revenue 101 Boat Dock Income: proposed $309,000. Use fee based on contractual agreement. 107 Valet Rental Income: proposed $60,000. Use fee based on contractual agreement. 109 Warehouse Rental Income: proposed $25,000. Use fee based contractual agreement. Other Revenue 102 Carriage Income: proposed $00. 103 Film and Video Location Rental: proposed $17,000. Projected revenue based on previous year' s experience and discussions with film and video professionals. 104 Miscellaneous Revenue: proposed $20,000. Revenue based on previous year' s experience. 105 Concessions: proposed $20,000. Use fee based on potential agreements with park concessionaires as recommended in the Trust's long range planning sessions. 106 Marquee Revenue: proposed $00. 108 Interest Income: proposed $140,000. Income based on projected revenue from Trust funds held in interest earning accounts. 110 Miami Parking Authority Management Fee: proposed $00. The inter -local agreement between the Miami Parking Authority and the Trust was terminated on August 2002. 111 Tethered Balloon Income: proposed $270,000. Use fee based on contractual agreement. 4 SUBMITTED INTO THE PUBLIC RECORD FOR ITEME* ON of- . Administrative Expenses 1101 Executive Director: proposed $120,000. The Executive Director provides overall management for the Bayfront Park Management Trust. 1102 Administrative Director: proposed $00. 1102.1 Contract, Procurement, and Agenda Officer: proposed $67,600. The Contract, Procurement and Agenda Officer assists the Executive Director in the management of the Trust, focusing on contracts with promoters, service providers and concessionaires, compliance with procurement procedures and liaison with the City Agenda Office, and Trust agenda preparation. 1103 Business and Finance Director: proposed $67,600. The Business and Finance Director is responsible for Bayfront Park's finance, bookkeeping and accounting functions and assists the Executive Director with the management of the Trust. 1103.1 Bookkeeper: proposed $43,680. The Bookkeeper reports to the Business and Finance Director and is responsible for daily maintenance of the Trust's financial records. 1103.2 Human Resources and Office Coordinator: proposed $41,600. The Human Resources and Office Coordinator is responsible for managing all human resources functions of the Trust and for coordinating office functions. 1104 Administrative Assistant: proposed $39,450. The Administrative Assistant assists the Contract, Procurement and Agenda Officer with administrative functions for the Trust. 1105 Receptionist: proposed $29,120. The Receptionist is responsible for Bayfront Park's front office functions. 1106 Payrolling Costs: proposed $90,000. These funds will be used for the payrolling costs of SUBMITTED INTO THE PUBLIC RECORD FOR ITEMH ON a-itoi. the administrative employees. 1107 Health & Dental Insurance Contribution: proposed $46,000. These funds will be used to purchase health and dental insurance for Trust administrative employees. 1108 Life Insurance & Disability Contribution: proposed $3,500. These funds will be used to purchase life and disability insurance for Trust administrative employees. 1109 Executive Director' s Retirement Plan: proposed $14,400. These funds will be used for the Executive Director' s retirement plan. 1109.1 Employee Retirement Plan: proposed $10,000. These funds will be used for a maximum 3% match to Bayfront Park administrative employees' contributions to a 401A (Excluding the Executive Director). 1110 Master Planning Implementation Process: proposed $00. 1110.1 Grant Writing Service Fees: proposed $2,500. These funds will be used to pay for grant writing services for the Trust. 1111 Miscellaneous Expenses: proposed $10,000. These funds will be used for miscellaneous purchases of goods or services required during the year. 1112 Computer Supplies and Software: proposed $3,500. These funds will be used to purchase computer supplies and software, as well as associated true -up fees for licensed software. 1113 Courier: proposed $2,500. These funds will be used to procure courier services. 1114 Equipment Purchases: proposed $2,500. These funds will be used to purchase new office furniture and equipment, including but not limited to computers, facsimile, copiers, scanners, printers, etc. 6 SUBMITTED INTO THE PUBLIC RECORD FOR ITEM test ON v -ll o7 1115 Equipment Rental/Maintenance: proposed $5,000. These funds will be used for office equipment rental, lease and maintenance contracts. 1116 Postage: proposed $2,500. These funds will be used to purchase postage. 1117 Printing: proposed $1,000. These funds will be used to procure printing services. 1118 Office Supplies: proposed $10,000. These funds will be used to purchase office supplies. 1119 Telephone, Cellular Phone, Pager and Cable Services: proposed $38,100. These funds will be used to procure telephone, cellular phone, pager and cable television services. 1120 Bank Charges: proposed $1,000. These funds will be used for bank charges. 1121 Newspaper Public Notices: proposed $5,000. These funds will be used for public notices required by City of Miami procurement procedures. 1122 Business Travel and Seminars: proposed $1,550. These funds will be used to support Trust and staff business travel and seminars. 1123 Training & Conference Registration: proposed $1,550. These funds will be used for staff training and professional conference registration. 1124 Training & Conference Expenses: proposed $1,000. These funds will be used for expenses associated with attendance at training seminars and professional conferences. 1125 Meeting Expenses: proposed $4,000. These funds will be used for expenses associated with the monthly Board Meetings of the Bayfront Park Management Trust. 1126 Memberships and Subscriptions: proposed $3,500. These funds will be used for memberships in professional organizations and subscriptions to professional journals. 1127 Business Expenses: proposed $1,000. These funds will cover expenses associated with 7 SUBMITTED INTO THE PUBLIC RECORD FOF ITEM 3HB ON 9-u-o7 new business development in Bayfront Park, including meals and entertainment. 1128 Director's Liability Insurance: proposed $6,000. These funds will be used to purchase Directors and Officers Liability Insurance for the Bayfront Park Management Trust. 1129 Property Insurance: proposed $1,000. These funds will be used to purchase Property Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fund. 1130 Premises Liability Insurance: proposed $15,000. These funds enable the Trust to purchase liability insurance for Bayfront and Bicentennial Parks. 1130.1 Insurance Deductible: proposed $5,000. These funds cover the insurance deductible in the event a claim is paid against the Trust's liability insurance. 1131 Accounting Services: proposed $00. 1132 Audit: proposed $25,000. These funds will be used to procure the annual audit of the Trust's finances. 1133 Marquee Maintenance Contract: proposed $12,000. These funds will be used for the marquee sign' s monthly maintenance contract. 1134 Marquee Non -Contractual Maintenance: proposed $00. 1135 Contingency Funds: proposed $00. These funds will be used for any unforeseen expenses incurred during the year. SUBMITTED INTO THE PUBLIC RECORD FOR ITEMii-v ON ci-o-o7, 8 REVENUES SPECIAL EVENT AND MARKETING : 201- SPECIAL EVENT RENTAL INCOME 202 - VENUE SPONSORSHIP 203- SPECIAL EVENT SPONSORSHIP 204 - TENT RENTAL 205 - BEER LOCATION FEES 206- FOOD AND SODA LOCATION FEES 207-ARTS 8 CRAFTS LOCATION FEES 208 - SPECIAL EVENT ELECTRICAL 209 - DAY OF SHOW STAFFING 210- BOX OFFICE PERSONNEL AND MANAGEMENT 211- SPECIAL EVENT CONTRACTED PERSONNEL 212- SPECIAL EVENT CLEAN-UP SERVICES 213 - CITY OF MIAMI POLICE 214-CITY OF MIAMI FIRE 215- PARKING SPACE RENTAL 216 - SPECIAL EVENT EQUIPMENT RENTAL 217 - FOURTH OF JULY 218- FOURTH OF JULY CITY SERVICES 220 - MISCELLANEOUS SERVICES 221- PARK DAMAGE - EVENTS 222 - SPECIAL EVENT GRANTS TOTAL SPECIAL EVENT REVENUES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2007/2008 Requested Budget FY 2007108 $ 475,000 $ 100,000 $ 200,000 $ 25,000 $ 35,000 $ 15,000 $ 25,000 $ 2,500 $ 300,000 $ 200,000 $ 200,000 $ 100,000 $ 2,500 $ 10,000 $ 50,000 $ 100,000 $ 20,000 $ 60,000 $ 1,920,000 Approved Projected Approved Audited Budget Actual Budget Actual FY 2006107 FY 2006107 FY 2005106 FY 2005106 $ 420,000 $ 500,000 $ 420,000 $ 727,076 $ - $ - $ $ 100,000 $ 20,000 $ 200,000 $ 15,000 $ 200,000 $ 200,000 $ 200,000 $ 211,779 $ 25,000 $ 25,000 $ 22,000 $ 26,000 $ 30,000 $ 35,000 $ 25,000 $ 38,885 $ 10,000 $ 10,000 5 7,000 $ 7,075 $ 25,000 $ 20,000 $ 18,000 $ 16,100 $ 2,500 $ 2,000 $ 2,000 $ 1,580 $ - $ $ - $ $ 250,000 $ 270,000 5 195,000 $ 310,829 $ 150,000 $ 180,000 $ 100,000 $ 216,711 $ 200,000 $ 230,000 5 200,000 $ 324,887 $ 100,000 $ 120,000 $ 100,000 $ 162,038 $ 2,500 $ 10,000 $ 2,500 $ $ 10,000 $ 10,000 $ 10,000 $ 12,865 $ 75,000 $ 50,000 $ 75,000 $ 25,000 $ - $ - $ - $ - $ 100,000 $ 90,000 $ 250,000 $ 564,207 $ 20,000 $ 8,000 $ 15,000 $ 87,578 $ 60,000 $ 80,000 $ 60,000 $ 35,663 $ 1,780,000 $ 1,860,000 $ 1,901,500 $ 2,783,273 9 SUBMITTED INTO THE PUBLIC RECORD FOR ITEMi3_ON,r1 EXPENSES SPECIAL EVENT AND MARKETING : 2201- Event Coordinator 2203 • Marke6ng & Special Event Assistant 2204 - Marketing Director 2205 - Special Event Payrolling Cost 2206 -Health & Dental Insurance Contribution 2206.1 - Employees Retirement Plan 2207 - Day of Show Staffing 2208 - Special Event Contracted Personnel 2209 - Box Office Personnel and Management 2210 - Special Event Electrical Services 2211 - City of Miami Fire Rescue Services 2212 - City o1 Miami Police 2213 - Special Event Cleanup Services 2214 - Parking Space Rental 2215 - Special Event Equipment Purchase 2216 - Special Event Tent Rental 2217 - Special Event Equipment Rental 2218 - BPMT Sponsored Events 2218.1- BPMT Sponsored Nonprofit Community Events 2218.2 - BPMT Sponsored Holiday Events 2218.3 - BPMT Sponsored New Year's Eve 2219 - Fourth o1 July 2220 - Fourth of July City Services 2221 -Insurance 2222 - Website Production and Design 2222.1 - Event booking Software 2223 - Website Hosting, Revision and Maintenance 2224 - Marketing Opportunity Fund 2225 - Print Advertising 2226 - Broadcast Advertising 2227 - Design & Graphics 2228 - Photographic and Video Services 2229 - Printing of Brochure and Promoters Packet 2230 - Promotional 2231 - Special Event Miscellaneous Expenses 2232 - Special Event Damages TOTAL SPECIAL EVENT EXPENSES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2007/2008 Requested Budget FY 2007108 $ 62,400 $ 78,000 $ 20,000 $ 20,000 $ 5,000 $ 40,000 $ 210,000 $ 24,500 $ 18,000 $ 100,000 $ 200,000 $ 120,000 $ 2,500 $ 150,000 $ 40,000 $ 60,000 8 $ 150,000 $ 25,000 $ $ 3,500 $ 10,000 $ 15,000 $ 7,000 $ 4,500 $ 4,500 $ 30,000 8 $ 1,399,900 Approved Projected Approved Audited Budget Actual Budget Actual FY 2006107 FY 2006107 FY 2005106 FY 2005106 $ 60,000 $ 51,000 $ 50,000 $ 49,059 $ 40,000 $ 33,000 $ 35,000 $ 24,231 $ 75,000 $ 61,000 $ 56,000 $ 56,000 $ 15,000 $ 12,000 $ 14,000 $ 10,224 $ 18,000 $ 16,000 $ 18,000 $ 12,428 $ 4,200 $ 3,000 $ 4,200 $ 3,150 $ 35,000 $ 45,000 $ 35,000 $ 45,190 $ 210,000 $ 200,000 $ 195,000 $ 352,319 $ 24,500 $ 18,000 $ 24,500 $ 18,076 $ 18,000 $ 17,000 $ 18,000 $ 13,506 $ 100,000 $ 120,000 $ 100,000 $ 162,651 $ 200,000 $ 240,000 $ 230,000 $ 365,809 $ 120,000 $ 140,000 $ 100,000 $ 184,685 $ 2,500 $ 2,500 $ 2,500 $ 2,800 $ 5,000 $ - $ 5,000 $ - $ 150,000 $ 150,000 $ 150,000 $ 160,035 $ 40,000 $ 30,000 $ 40,000 $ 70,220 $ 60,000 $ 60,000 $ 250,000 $ 174,178 $ 100,000 $ 30,000 $ 120,000 $ 30,610 $ 50,000 $ 16,500 $ $ $ 150,000 $ 145,000 $ $ $ 75,000 $ 40,000 $ 75,000 $ 33,224 $ 50,000 $ 40,000 $ 50,000 $ 37,580 $ 3,000 $ $ 3,000 $ - $ - $ $ - $ $ 7,500 $ - $ 7,500 $ $ 3,500 $ 2,000 $ 2,500 $ 1,881 $ 20,000 $ 5,000 $ 30,000 $ 4,500 $ 16,000 $ 10,000 $ 17,000 $ 10,878 $ 5,000 $ - $ 5,000 $ - $ 10,000 $ 3,000 $ 8,000 $ 2,208 $ 6,000 $ 2,000 $ 5,000 $ 1,815 $ 12,000 $ - $ 12,000 $ - $ 5,000 $ 3,000 $ 5,000 $ 3,018 $ 30,000 $ 15,000 $ 45,000 $ 67,775 $ - $ - $ 15,000 $ - $ 1,720,200 $ 1,510,000 $ 1,727,200 $ 1,898,050 10 SUBMITTED INTO THE PUBLIC RECORD FOR ITEMaN ON 9 i70-7. Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2007/2008 EXHIBIT 200 Special Event and Marketing Revenue 201 Event Rental Income: proposed $475,000. Rental income reflects a projected 60-date event calendar. 202 Venue Sponsorship: proposed $00. Staff is pursuing a new venue sponsor. 203 Special Event Sponsorship: proposed $100,000. Special Event Sponsorship is based on projected joint events to be done by the Trust, which would attract additional outside sponsorship. 204 Tent Rental: proposed $200,000. Tent rental revenue is based on a projected 60 events scheduled in Bayfront Park in 2007/2008. 205 Beer Location Fees: proposed $25,000. Beer Location Fees revenue is based on a projected 60 events scheduled in Bayfront Park in 2007/2008. 206 Food and Soda Location Fees: proposed $35,000. Food and Soda Location Fees revenue is based on a projected 60 events scheduled in Bayfront Park in 2007/2008. 207 Arts & Crafts Location Fees: proposed $15,000. Arts & Crafts Location Fees revenue is based on a projected 60 events scheduled in Bayfront Park in 2007/2008. 208 Special Event Electrical: proposed $25,000. Special Event Electrical revenue is based on a projected 60 events scheduled in Bayfront Park in 2007/2008. 209 BPMT Show Staffing: proposed $2,500. BPMT Show Staffing revenue is based on events scheduled in Bayfront Park in 2007/2008 where event staff charges are not included in rental fees. 210 Box Office Staff and Management: proposed $00. Box Office Staff and Management are 11 Submitted Into the public recor in connection with item all `S on 9-1/ - 07 Priscilla A. T h" .- ^on G included in rental fees. 211 Special Event Contracted Services: proposed $300,000. Special Event Contracted Services are security and parking personnel required at all Trust hosted events. The revenue is based on a projected 60 events scheduled in Bayfront Park in 2007/2008. 212 Special Event Clean -Up Services: proposed $200,000. Special Event Clean -Up Services revenue is based on a projected 60 events scheduled in Bayfront Park in 2007/2008. 213 City of Miami Police: proposed $200,000. City of Miami Police revenue is based on a projected 60 events scheduled in Bayfront Park in 2007/2008. 214 City of Miami Fire: proposed $100,000. City of Miami Fire revenue is based on a projected 60 events scheduled in Bayfront Park in 2007/2008. 215 Parking Space Rental: proposed $2,500. This revenue represents fees charged to promoters for additional parking locations rented from City of Miami Department of Off -Street Parking. 216 Special Event Equipment Rental: proposed $10,000. Special Event Equipment Rental revenue is based on a projected 60 events scheduled in Bayfront Park in 2005/2006. 217 Fourth of July: proposed $50,000. Revenue represents income from the Trust' s annual July 4th celebration. 218 Fourth of July City Services: proposed $00. The City of Miami no longer provides police, fire rescue and solid waste services for the Trust' s annual July 4th celebration. 220 Miscellaneous Services: proposed $100,000. Represents income from various services Trust provides promoters outside of those listed above. 221 Park Damage - Events: proposed $20,000. Represents fees charged to promoters for SUBMITTED INTO THE PUBLIC RECORD FOR ITEMH ON q-(/- o7 . 12 damages in Bayfront or Bicentennial Parks resulting from Special Events. 222 Special Event Grants: proposed $60,000. Figure represents amount to be generated through grant applications for Trust sponsored special events. 13 SUBMITTED INTO THE PUBLIC RECORD FOR ITEM ON 'vii- -'. Special Event and Marketing Expenses 2201 Event Coordinator: proposed $62,400. The Event Coordinator is responsible for special event related activities undertaken by the Trust. 2203 Marketing & Special Event Assistant: proposed $00. The Event Assistant will provide assistance for marketing & special events at Bayfront & Bicentennial Parks. 2204 Marketing Director: proposed $78,000. The Marketing Director is responsible for increasing awareness of and facility rentals for the Trust. 2205 Payrolling Costs: proposed $20,000. These funds will be used for the payrolling costs of the Special Event employees. 2206 Health & Dental Insurance Contribution: proposed $20,000. These funds will be used to purchase health, dental, life and dismemberment insurance for Trust Special Event and Marketing employees. 2206.1 Employee Retirement Plan: proposed $5,000. Funds will be used for a maximum 3% match to full time Bayfront Park special event and marketing employees' contributions to a 401A. 2207 Day of Show Staffing: proposed $40,000. These funds will be used to pay staff needed for set-up, teardown and maintenance of events. 2208 Special Event Contracted Personnel: proposed $210,000. These funds will be used to pay contracted personnel who provide special event parking and security services, as well as Alcohol ID wrist banding personnel. 2209 Box Office Personnel and Management: proposed $24,500. These funds will be used to pay box office and ticket auditing crew. 14 SUBMITTED INTO THE PUBLIC RECORD FOR ITEMe ON91-o7 . 2210 Special Event Electrical Services: proposed $18,000. These funds will be used to pay the Trust' s certified electrician, who is required on -site during all special events to connect house power to the promoter's equipment, and these fees are charged back to the promoter. 2211 City of Miami Fire Rescue Service: proposed $100,000. Fire Rescue Service is required at all special events to ensure the safety and well being of park visitors. 2212 City of Miami Police: proposed $200,000. City of Miami Police representatives are required at all special events to ensure the security and well-being of park visitors. 2213 Event Cleanup Services: proposed $120,000. These funds will be used to pay during -event and after -event cleaning contractor. 2214 Parking Space Rental: proposed $2,500. These fees will be used to obtain additional parking locations, as needed, from the City of Miami Department of Off Street Parking. 2215 Special Event Equipment Purchase: proposed $00. 2216 Special Event Tent Rental: proposed $150,000. These funds will be used to rent tents, tables, chairs, lights, side -walls and table skirts from the Trust' s tent contractor. 2217 Special Event Equipment Rental: proposed $40,000. These funds will be used to rent equipment from various vendors required for special events. 2218 BPMT Sponsored Events: proposed $60,000. These funds will be used to sponsor various community events supported and approved by the Bayfront Park Management Trust. 2218.1 BPMT Sponsored Nonprofit Community Events: proposed $00. These funds will be used to sponsor various non-profit and for -profit community based events through direct grants generally not to exceed $5,000 per event. 15 SUBMITTED INTO THE PUBLIC RECORD FOR ITEMtH ON v a-o� 2218.2 BPMT Sponsored Holiday Events: proposed $00. These funds will be used for the production costs of the Holiday Tree and Menorah events. 2218.3 BPMT Sponsored New Year's Eve: proposed $150,000. These funds will be used for the production costs of the Trust' s annual New Year's Eve celebration. 2219 Fourth of July: proposed $25,000. These funds will be used for the production costs of the Trust' s annual July 4th celebration. 2220 Fourth of July City Services: proposed $00. This expense represents the cost of City of Miami services, police, fire rescue, trash removal, for the Trust' s annual July 4th celebration. 2221 Insurance: proposed $00. 2222 Website Design and Production: proposed $00. 2222.1 Event Booking Software: proposed $00. These funds will be used to acquire an event booking software. 2223 Website Hosting, Revision and Maintenance: proposed $3,500. These funds will be used to pay for website hosting, necessary revisions and maintenance services for the Bayfront Park Management Trust website. 2224 Marketing Opportunity Fund: proposed $10,000. These funds will be used to undertake special events, promotions, or other marketing opportunities to further increase the Trust's services to the community. 2225 Print Advertising: proposed $15,000. These funds will be used to purchase print advertising to support Trust sponsored events, or to promote Bayfront Park as a desirable destination for the general public, as well asevent °"""""d°3`U�MITfED INTO THE 16 PUBLIC RECORD FOR ITEM ON e n o,. 2226 Broadcast Advertising: proposed $00. These funds will be used to purchase broadcast advertising to support Trust sponsored events, or to promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2227 Design and Graphics: proposed $7,000. These funds will be used to contract with a designer to create brochures and packets to support Bayfront Park Management Trust sponsored events, or to promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2228 Photographic and Video Services: proposed $4,500. These funds will be used to purchase and develop film and contract with photographers and videographers to document events at Bayfront Park. 2229 Brochure and Promoter' s Packet Printing: proposed $00. These funds will be used to contract with a firm to print Bayfront Park brochures and promoter' s packets. 2230 Promotional: proposed $4,500. These funds will be used to purchase promotional items, which promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2231 Special Event Miscellaneous Expenses: proposed $30,000. These funds will be used to make miscellaneous purchases that arise in the course of doing special events. 2232 Special Event Damages: proposed $00. 17 SUBMITTED INTO THE PUBLIC RECORD FOR ITEMON_-//-o7. REVENUES MAINTENANCE : 301- CITY CONTRIBUTION 302 - HURRICANE REIMBURSEMENT 303•GRANTS 304 - FPL FOUNTAIN CONTRIBUTION 305 - Miss CURRY GIFT TO CHALLENGER MEMORIAL 306 - CITY CONTRIBUTION FOR CAPITAL IMPROVEMENT 308 - LEE 8 TINA HILLS CONTRIBUTION TOTAL MAINTENANCE REVENUES BAYFRONT PARK MANAGEMENT TRUST OPERATING BLIDGET FISCAL YEAR 200712008 Requested Budget FY 2007108 $ 585,000 $ $ $ 585,000 Approved Projected Approved Audited Budget Actual Budget Actual FY 2006107 FY 2006107 FY 2005106 FY 2005106 $ 1,085,000 $ 1,085,000 $ 1,085,000 $ 1,085,000 $ $ $ $ 29,171 $ $ $ $ $ $ $ $ - $ 10,000 $ $ $ 4,470 $ - $ $ $ $ $ 275,000 $ $ $ 1,095,000 $ 1,360,000 $ 1,085,000 $ 1,118,641 18 SUBMITTED INTO THE PUBLIC RECORD FOR ITEM��a ONqii 01. EXPENSES MAINTENANCE: 3301 - Park Maintenance Supervisor 3302 - Maintenance Assistant I 3303 - Maintenance Assistant II 3304 - Maintenance Assistant III 3305 - Maintenance Assistant IV 3305.1- Maintenance Assistant V 3305.2 - Maintenance Assistant VI 3305.3 - Maintenance Assistant VII 3306 • Turf and Irrigation Specialist 3307 - Payrolling Cost 3307.1 • Maintenance Department Overtime 3308 - Health and Dental Insurance Contribution 3308.1 - Employees Retirement Plan 3309 - Challenger Memorial Flower Maintenance 3310 - Architectural Advisor 3311- Architectural Advisor Special Projects 3312 - Turf Replacement 3313 - New Landscape Plants 3314 • Bicentennial Park Mowing 3315 - Bicentennial Park Fence and Site Improvements 3316 - Bougainvillea Trimming 3317 - Exterminator 3318 - Fertilizer & Chemicals 3319 - Signage 3320 - General Park Contractor 3321 - Office Cleaning & Maintenance Services 3322 - Pressure Cleaning 3323 - Ticket Trailer Maintenance - Purchase 3324 - Painting and Accessories 3325 - Uniforms 3326 - Park Vehicle Maintenance and Repair 3327 - Purchase of a New Closed Van 3328 - Equipment Leasing and Rentals 3328.1 - Equipment Purchase 3328.2 - Equipment Repairs 3329 - Miscellaneous Supplies 3330 - Gator Maintenance and Repairs 3331 - Park Electrician Ongoing Maintenance 3332 - Lift Station and Pump Service Contract 3333 - Electrical Maintenance Materials 3334 - Bulbs, Fixtures and Poles 3335 - Air Conditioner Replacement Cost 3336 - Air Conditioning Maintenance Contract 3337 - Alarm Monitoring Services 3338 - Dade County Water and Sewer 3339 - FPL Utilities BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 200712008 Requested Budget FY 2007/08 $ 72,800 $ 41,600 $ 41,600 $ 36,300 $ 36,300 $ 28,000 $ 49,350 $ 30,000 $ 35,000 $ 46,000 $ 10,000 8 $ 7,500 $ 10,000 $ 3,500 $ 10,000 $ 20,000 $ 4,500 $ 70,000 $ 15,000 $ 6,000 8 $ 10,000 $ 5,000 $ 8,000 $ 4,000 $ 4,000 $ 8,000 $ 7,500 $ 6,000 $ 25,000 $ 4,000 $ 10,000 $ 10,000 $ 10,000 $ 5,000 $ 4,000 $ 60,000 $ 140,000 Approved Projected Approved Audited Budget Actual Budget Actual FY 2006107 FY 2006107 FY 2005106 FY 2005/06 $ 70,000 $ 58,000 $ 52,000 $ 52,000 $ 40,000 $ 34,000 $ 36,300 $ 33,094 $ 40,000 1 34,500 $ 36,300 $ 33,972 $ 35,000 $ 29,000 $ 30,250 $ 27,679 $ 35,000 $ 31,000 $ 30,250 $ 28,311 $ 27,000 $ 25,000 $ 23,500 $ 18,938 $ 29,000 $ $ 26,400 $ - $ 29,000 $ - $ - $ - $ 47,000 $ 40,000 $ 42,500 $ 35,511 $ 24,000 $ 23,000 $ 24,000 $ 22,211 $ 35,000 $ 30,000 $ 30,000 1 33,118 $ 42,000 $ 37,000 $ 42,000 $ 26,853 $ 8,500 $ 5,500 $ 8,350 $ 5,230 $ 10,000 $ - $ - $ 4,470 $ $ $ 50,000 $ $ $ $ $ $ 7,500 $ 2,000 $ 5,000 $ 1,640 $ 12,000 $ 2,500 $ 12,000 $ 2,492 $ 20,000 $ 15,000 $ 16,000 $ 13,380 $ 15,000 $ 10,000 $ 15,000 $ 10,665 $ - $ - $ - $ $ 6,000 $ 5,000 $ 6,000 $ 4,980 $ 20,000 1 15,000 $ 20,000 $ 13,302 $ 4,500 $ 3,000 $ 4,500 $ 3,253 $ 70,000 $ 65,000 $ 65,000 $ 49,952 $ 15,000 $ 10,000 $ 15,000 $ 10,221 $ 6,000 $ 2,000 $ 2,000 $ 779 $ - $ - $ - $ - $ 10,000 $ 8,000 $ 8,000 $ 4,796 $ 5,000 $ 3,000 $ 4,000 $ 2,419 $ 8,000 $ 5,000 $ 5,000 $ 4,205 $ $ $ $ $ 8,000 $ 2,000 $ 8,000 $ 1,247 $ 10,000 $ 2,000 $ 4,000 $ 2,018 $ 8,000 $ 5,000 $ 8,000 $ 9,744 $ 10,000 $ 5,000 $ 10,000 $ 5,120 $ 6,000 $ 3,500 $ 5,500 $ 3,611 $ 25,000 $ 22,000 $ 17,000 $ 24,684 $ 4,000 $ 1,500 $ 4,000 $ 1,730 $ 10,000 $ 5,000 $ 10,000 $ 3,062 $ 15,000 1 14,000 $ 10,000 $ 1,276 $ 10,000 $ 3,000 $ 10,000 $ 2,927 $ 5,000 $ 3,000 $ 5,000 $ 2,750 $ 3,500 $ 3,500 $ 3,500 $ 2,924 $ 60,000 $ 50,000 $ 80,000 $ 44,769 $ 140,000 $ 140,000 $ 120,000 $ 129,740 19 SUBMITTED INTO THE PUBLIC RECORD FOR ITEM._ON±?:�-�,. EXPENSES MAINTENANCE : 3340 - Trash Removal Fee 3341 - Private Trash Hauling 3342 - Maintenance of Trash Compactor 3343 - New Garbage Barrels 3344 - Park Vehicle Insurance 3345 - Chemicals 3346 - Cleaning Supplies - Other 3346.1- Trash Bags 3346.2 - Hand Towels 3346.3 - Toilet Tissue 3346.4 - Hand Soap 3347 - Tool Purchases 3347.1 - Fuel 3348 - Miscellaneous 3349 • General Plumbing Repair and Maintenance 3350 - Maintenance of Irrigation Pumps 3351 - Turf and Irrigation Supplies 3352 • Private Security 3353 - Purchase of Hand Radios 3354 • Maintenance and Repair of Hand Radios 3355 - Maintenance Safety Training 3356 - Facilities Cleaning Contractor 3357 • Infrastructure Studies & Expenses LASER TOWER: 4401 - Contractual Services 4402 • Computer Repairs 4403 - Electrical Services 4404 • Laser Tube Replacement 4405 - Water Sealing FOUNTAIN: 5501 • Fountain Contract and Services 5502 -Computer Maintenance 5503 • Chemicals 5504 - Filter and Screens 5505 • Miscellaneous Maintenance TOTAL MAINTENANCE EXPENSES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 200712008 Requested Budget FY 2007108 $ 4,000 $ 1,500 $ 12,500 $ 1,000 $ 15,000 $ 2,500 $ 2,500 $ 2,500 $ 1,000 $ 20,000 $ 3,000 $ 6,000 $ 2,500 $ 16,000 $ 140,000 $ 1,000 $ 3,000 $ 90,000 $ 5,000 $ 10,000 $ 1,232,950 Approved Projected Approved Audited Budget Actual Budget Actual FY 2006107 FY 2006107 FY 2005106 FY 2005106 $ 5,000 $ 2,000 $ 5,000 $ 1,413 $ $ - $ - $ $ $ - $ - $ $ 2,000 3 1,000 $ 2,000 $ $ 12,500 $ 10,000 $ 8,500 $ 8,724 $ - $ $ - $ $ 700 $ - $ 700 5 - $ 12,000 $ 6,000 $ 3,500 $ 5,988 $ 2,500 $ 1,000 $ 1,500 $ 783 $ 2,500 $ 1,000 $ 1,500 $ 897 $ 2,000 $ 500 $ 1,000 $ 360 $ 2,500 $ 500 $ 2,000 $ 56 $ 17,000 $ 15,000 $ 7,250 $ 12,610 $ 6,000 $ 2,000 $ 6,000 $ 1,606 $ 6,000 $ 3,000 $ 5,000 $ 2,554 $ 2,500 $ 500 $ 2,500 $ - $ 16,000 $ 12,000 $ 8,000 $ 12,146 $ 140,000 $ 120,000 $ 110,000 $ 91,542 $ - $ - $ - $ - $ 1,000 $ 500 $ 2,500 $ 1,223 $ 3,000 5 2,000 $ 3,000 $ 1,154 $ 120,000 $ 60,000 $ 95,000 $ 56,458 $ 5 - $ 65,000 $ 13,522 $ $ $ s $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 30,000 $ 20,000 $ 30,000 $ 19,800 $ - $ $ - $ $ 7,000 $ 7,000 $ 7,000 $ 6,960 $ - $ - $ - $ $ 10,000 $ 5,000 $ 10,000 $ 5,813 $ 1,385,200 $ 1,021,000 $ 1,281,300 $ 922,682 20 SUBMITTED INTO THE PUBLIC RECORD FOR ITEMH ON ?-H-O!. Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2007/2008 EXHIBIT 300 Maintenance Maintenance Revenue 301 City Contribution: proposed $585,000. This figure represents City of Miami contribution to Bayfront Park Management Trust. 302 Hurricane Reimbursement: proposed $00. Line item is included in the budget in the event of a hurricane. 303 Grants: proposed $00. 304 FPL Fountain Contribution: proposed $00. This revenue represents annual FPL contribution to support the electricity usage of the Mildred and Claude Pepper Fountain. 305 Curry Gift to Challenger Memorial: proposed $00. This figure represents the estimated amount contributed by Lamar Louise Curry for replanting at the Challenger Memorial. 306 City Contribution for Capital Improvements: proposed $00. The administration projects $00 from the City of Miami for capital improvements in FY 2007/2008. 21 SUBMITTED INTO THE PUBLIC RECORD FOR ITEMH ON v-u-o,. Maintenance Expenses 3301 Park Maintenance Supervisor: proposed $72,800. The Park Maintenance Supervisor is responsible for the management and coordination of all maintenance crews and related activities of the Trust. 3302 Maintenance Assistant I: proposed $41,600. The Maintenance Assistant I reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park. 3303 Maintenance Assistant II: proposed $41,600. The Maintenance Assistant II reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park. 3304 Maintenance Assistant III: proposed $36,300. The Maintenance Assistant III reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park. 3305 Maintenance Assistant IV: proposed $36,300. The Maintenance Assistant IV reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park. 3305.1 Maintenance Assistant V: proposed $28,000. The Maintenance Assistant V reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park. 3305.2 Maintenance Assistant VI: proposed $00. The Maintenance Assistant VI reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park. 3305.3 Maintenance Assistant VII: proposed $00. The Maintenance Assistant VII reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront 22 SUBMITTED INTO THE PUBLIC RECORD FOR ITEM N-is ON q iroi. Park. 3306 Turf & Irrigation Specialist: proposed $49,350. The Turf & Irrigation Specialist reports to the Park Maintenance Supervisor, and works to ensure the health and vitality of the flora in Bayfront Park. 3307 Payrolling Costs: proposed $30,000. These funds will be used for the payrolling costs of the Maintenance Department employees. 3307.1 Maintenance Department Overtime: proposed $35,000. These funds will be used for overtime hours worked by the Maintenance Department employees necessary for maintaining Bayfront and Bicentennial Parks. 3308 Health and Dental Insurance Contribution: proposed $46,000. These funds will be used to purchase health, dental, life and dismemberment insurance for the Maintenance Department employees. 3308.1 Employee Retirement Plan: proposed $10,000. These funds will be used for a maximum 3% match to Bayfront Park maintenance employees' contributions to a 401A. 3309 Challenger Memorial Flower Maintenance: proposed $00. 3310 Architectural Adviser: proposed $00. 3311 Architectural Adviser - Special Projects: proposed $00. 3312 Turf Replacement: proposed $7,500. These funds will be used to purchase replacement turf on an as needed basis. 3313 New Landscape Plants: proposed $10,000. Theses funds will be used to replace damaged or dying plants as needed. 23 SUBMITTED INTO THE PUBLIC RECORD FOR ITEMbH ON 3314 Bicentennial Mowing Services: proposed $00. These funds will be used to mow Bicentennial Park once per month December through April and twice per month March through November. 3315 Bicentennial Fence and Site Improvements: proposed $3,500. These funds will be used to maintain the fence surrounding Bicentennial Park, the newly installed soccer field, and additional site improvements necessary to increase its usage. 3316 Bougainvillea Trimming: proposed $00. 3317 Exterminator: proposed $10,000. These funds will be used for a contract exterminator, to keep rodents and insects to a minimum in Bayfront Park. 3318 Fertilizer & Chemicals: proposed $20,000. These funds will be used to fertilize the turf, palms, shrubs and deciduous trees in Bayfront and Bicentennial Parks. 3319 Signage: proposed $4,500. These funds will be used to continue the informational and directional signage program in Bayfront Park. 3320 General Park Contractor: proposed $70,000. These funds will be used to contract with a City of Miami approved General Contractors for necessary and ongoing repairs required to maintain Bayfront Park. 3321 Office Cleaning & Maintenance: proposed $15,000. These funds will be used to contract a cleaning service provider to clean the Bayfront Park Offices. 3322 Pressure Cleaning Equipment Maintenance: proposed $6,000. These funds will be used to maintain pressure and steam cleaners owned by the Trust. 3323 Ticket Trailers Maintenance and Purchase: proposed $OOsu B M ITTED INTO THE 24 PUBLIC RECORD FOR ITEMi_ON >7/ o7 3324 Painting & Accessories: proposed $10,000. These funds will be used to maintain Bayfront Park' s structures. 3325 Uniforms: proposed $5,000. These funds are used to purchase and maintain uniforms for the park maintenance staff. 3326 Park Vehicle Maintenance and Repairs: proposed $8,000. These funds will be used for routine maintenance and repairs of the Park's pick-up trucks. This will include tires, tune-ups and complete vehicle maintenance. 3327 Purchase of New Closed Van: proposed $00. 3328 Equipment Leasing & Rentals: proposed $4,000. These funds will cover costs to lease and/or rent equipment associated with Park upkeep and maintenance. 3328.1 Equipment Purchase: proposed $4,000. These funds will cover the cost of a wide range of equipment purchases (under $750) necessary for the ongoing maintenance of Bayfront and Bicentennial Parks. 3328.2 Equipment Repairs: proposed $8,000. These funds will cover the cost of a wide range of equipment repairs necessary for the ongoing maintenance of Bayfront and Bicentennial Parks. 3329 Miscellaneous Supplies: proposed $7,500. These funds will allow designated staff members to purchase miscellaneous supplies as the need arises. 3330 Gator Maintenance & Repairs: proposed $6,000. These funds will be used for maintenance and repair of the Trust's five John Deere Gators. 3331 Park Electrician Ongoing Maintenance: proposed $25,000. These funds will be used to allow the park electrician to develop and maintain maintenance and u rade schedule of the 1JBMITTED INTO THE 25 PUBLIC RECORD FOR ITEMsr2 ON 9-7/- o7. park' s electrical system. 3332 Lift Station and Pump Service Contract: proposed $4,000. These funds would be used to enter into a maintenance contract with a local pump service company to maintain Bayfront Park' s lift stations and pit pumps. 3333 Electrical Maintenance Materials: proposed $10,000. These funds will be used to purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront Park electrical system. This will cover most fixtures within park buildings -- administrative offices, service buildings, maintenance buildings, and the amphitheater. Fluorescent bulbs, standard incandescent bulbs, wall duplex receptacles, single -pole switches, cover plates, and small -amperage fuse breakers are the only materials involved. 3334 Bulb Fixtures & Poles: proposed $10,000. These funds will be used to replace burnt out bulbs and damaged and missing electrical poles in Bayfront Park. 3335 Air Conditioner Replacement Cost: proposed $10,000. These funds will be used to purchase new air conditioning units for the Light Tower and the Fountain Control Booth. 3336 Air Conditioning Maintenance Contract: proposed $5,000. These funds will be used to enter into a service contract with a vendor to provide air conditioning maintenance in the park' s administrative offices, amphitheater, laser tower, fountain booth and south end service building. 3337 Alarm Monitoring Services: proposed $4,000. These funds will be used for alarm monitoring services in the administrative offices, the fountain control booth and the south end service building. 3338 Miami -Dade County Water and Sewer: proposed $60,000. These funds will be used for SUBMITTED INTO THE PUBLIC RECORD FOR ITEM 3f-i ON 9-/7- 07. 26 all water and sewage services supplied by Miami -Dade County Water & Sewer Department. 3339 FP&L Utilities: proposed $140,000. These funds will be used to purchase electrical services from FP&L. 3340 Trash Removal Fee: proposed $4,000. These funds will cover costs imposed by the city to transport trash from the park to appropriate disposal sites. 3341 Private Trash Hauling: proposed $00. 3342 Maintenance of Trash Compactor: proposed $00. 3343 New Garbage Barrels: proposed $1,500. These funds will be used to purchase new plastic garbage barrels for Bayfront Park. 3344 Park Vehicle Insurance: proposed $12,500. These funds will be used to purchase insurance for the Park' s trucks. 3345 Chemicals: proposed $00. 3346 Cleaning Supplies: proposed $1,000. These funds will be used to purchase cleaning supplies and other materials needed to keep the park' s administrative offices clean. 3346.1 Trash Bags: proposed $15,000. These funds will be used to purchase trash bags for all park needs. 3346.2 Hand Towels: proposed $2,500. These funds will be used to purchase hand towels for use in park' s restrooms. 3346.3 Toilet Tissue: proposed $2,500. These funds will be used to purchase toilet tissue for use in park' s restrooms. 3346.4 Hand Soap: proposed $2,500. These funds will be used to purchase hand soap for use in UBMITTED INTO THE 27 PUBLIC RECORD FOR ITEM 131-+ 3 ON 9-11- 07. park' s restrooms. 3347 Tool Purchases: proposed $1,000. These funds will be used to purchase all tools necessary to maintain Bayfront Park. This includes hand or power tools needed for routine maintenance. 3347.1 Fuel: proposed $20,000. These funds will be used to purchase fuel for park' s vehicles and power equipment. 3348 Miscellaneous: proposed $3,000. These funds will be used for emergency purchases of non -line item goods or services essential to the Bayfront Park Management Trust's operation. 3349 General Plumbing Repair and Maintenance: proposed $6,000. These funds will be used for plumbing repair and maintenance throughout Bayfront Park, all restrooms, toilets, sinks, and showers in the amphitheater, south end service building, light tower complex, and administrative offices. 3350 Maintenance of Irrigation Pumps: proposed $2,500. These funds will be used to maintain the Park' s irrigation pumps, located in the pump station adjacent to the Mildred & Claude Pepper Fountain and the south end service building. 3351 Turf and Irrigation Supplies: proposed $16,000. These funds will be used to maintain and upgrade Bayfront and Bicentennial Parks' turf and irrigation system. 3352 Private Security: proposed $140,000. These funds will be used to hire private security, from an existing City of Miami contractor, to provide 24-hour security in Bayfront Park. 3353 Purchase of Hand -Radios: proposed $00. 3354 Maintenance and Repair of Hand -Radios: proposed $1,000. These funds will be used to maintain newly purchased two-way radio system, for use by park staff and for rental to promoters. 28 SUBMITTED INTO THE PUBLIC RECORD FOR ITEMSH ON 9-7/-07. 3355 Maintenance Safety Training: proposed $3,000. These funds will be used for safety training classes for the park's maintenance staff. 3356 Facilities Cleaning Contractor: proposed $90,000. These funds will be used to contract a maintenance company for daily cleaning of Bayfront and Bicentennial Parks. 3357 Infrastructure Studies and Expenses: proposed $00. Light Tower 4401 Laser Tower Contracted Services: proposed $00. 4402 Computer Repairs: proposed $00. 4403 Electrical Services: proposed $00. 4404 Laser Tube Replacement: proposed $00. 4405 Laser Tower Water Sealing: proposed $00. Mildred & Claude Pepper Fountain 5501 Fountain Maintenance Service Contract: proposed $00. These funds will be used to continue the fountain maintenance service contract for the operation of the Mildred and Claude Pepper Fountain in Bayfront Park. 5502 Fountain Computer Maintenance: proposed $00. 5503 Chemicals: proposed $5,000. These funds will be used to purchase chlorine for the Mildred and Claude Pepper Fountain in Bayfront Park. 5504 Filters and Screens: proposed $00. SUBMITTED INTO THE 29 PUBLIC RECORD FOR lTEMHON±U,o7, 5505 Miscellaneous Maintenance: proposed $10,000. These funds will be used for unforeseen expenses associated with the Mildred and Claude Pepper Fountain in Bayfront Park. 30 SUBMITTED INTO THE PUBLIC RECORD FOR ITEMa+s ONoi, BAYFRONT PARK MANAGEMENT TRUST CAPITAL IMPROVEMENT BUDGET FISCAL YEAR 2007/2008 SUBMITTED INTO THE PUBLIC RECORD FOR lTEMi_ON v i107. BOARD DESIGNATED FUND FOR CAPITAL. IMPROVEMENTS FIXED ASSETS A. LAND IMPROVEMENTS Challenger Memorial Lighting & Park Relighting 10% Contingency Promenade Rehabilitation 10%Contingency Rehabilitation of Rock Garden 10% Contingency Purchase of Fixed Assets LONG RANGE PLANNING CAPITAL IMPLEMENTATION Park Pathways Park Signage & Furnishings Park Tree Canopy Expansion Park Design TOTAL CAPITAL IMPROVEMENTS BAYFRONT PARK MANAGEMENT TRUST CAPITAL BUDGET FISCAL YEAR 200712008 32 Requested Budget FY 2007108 $ 3,250,000 S 500,000 $ 50,000 $ 1,500,000 S 150,000 $ 75,000 $ 175,000 $ 225,000 $ 175,000 $ 400,000 $ 3,250,000 SUBMITTED INTO THE PUBLIC RECORD FOR 1TEMt*i' ON va 07. Bayfront Park Management Trust Capital Improvement Budget Notes to Proposed Budget for 2007/2008 EXHIBIT 600 Board Designated Capital Improvement Fund: $3,250,000 Expenses Fixed Assets and Land Improvements Challenger Memorial Lighting & Park Relighting: proposed $500,000. These funds will be used to create and install a lighting package for the entire park with a particular focus on the Challenger Memorial. 10% contingency proposed $50,000. Rehabilitation of Bayfront Park Rock Garden: proposed $1,500,000. These funds will be used to renovate and rehabilitate the Bayfront Park Rock Garden, which dates from 1926 and is the earliest design feature in the park. 10% contingency proposed $150,000. Purchase of Fixed Assets: proposed $75,000. These funds will be used to replace and acquire new equipment over $750. Long Range Planning Capital Implementation Park Pathways: proposed $175,000. These funds will be used for park pathways beautification. Park Signage & Furnishings: proposed $225,000. These funds will be used for park signage and furnishings beautification. Park Tree Canopy Expansion: proposed $175,000. These funds will be used for expansion of the park tree canopy. Park Design: proposed $400,000. These funds will be used for design services to support objectives identified through the Trust's Long Range Planning process. 33 SUBMITTED INTO THE PUBLIC RECORD FOR ITEM aria ON v //o7. REVENUES GENERAL REVENUES SPECIAL EVENTS & MARKETING REVENUES MAINTENANCE REVENUES TOTAL REVENUES EXPENSES ADMINISTRATIVE EXPENSES SPECIAL EVENTS & MARKETING EXPENSES MAINTENANCE EXPENSES CITY OF MIAMI GRANT TOTAL EXPENSES DEPRECIATION EXPENSES NET INCOME BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS TOTAL CAPITAL IMPROVEMENTS TOTAL NET BUDGET BOARD DESIGNATED RESERVE FUND " Projections based on actual and known expenses through Dec 31, 2006 BAYFRONT PARK MANAGEMENT TRUST OPERATING & CAPITAL BUDGET SUMMARY FISCAL YEAR 200712008 REQUESTED BUDGET FY 07108 $ 861,000 $ 1,920,000 $ 1,085,000 $ 3,866,000 $ 783,550 $ 1,698,500 $ 1,383,950 $ $ 3,866,000 $ $ 3,250,000 $ 3,250,000 S $ 1,000,000 APPROVED PROJECTED APPROVED AUDITED BUDGET ACTUAL BUDGET ACTUAL FY 06107 FY 06107 FY 05106 FY 05106 $ 1,075,000 $ 960,000 $ 777,500 $ 900,750 $ 1,780,000 $ 1,860,000 $ 1,901,500 $ 2,783,273 $ 1,095,000 $ 1,360,000 $ 1,085,000 $ 1,118,641 $ 3,950,000 $ 4,180,000 $ 3,764,000 $ 4,802,664 $ 844,600 $ 609,500 $ 755,500 $ 540,721 $ 1,720,200 $ 1,510,000 $ 1,727,200 $ 1,898,050 $ 1,385,200 $ 1,021,000 $ 1,281,300 $ 922,682 $ $ 500,000 $ $ $ 3,950,000 $ 3,640,500 $ 3,764,000 $ 3,361,453 $ $ 220,000 $ $ 203,432 $ $ 319,500 $ $ 3,250,000 $ 2,500,000 $ 3,250,000 $ 2,500,000 $ $ $ 34 $ 1,237,779 SUBMITTED INTO THE PUBLIC RECORD FOR ITEMsH ON v.o-o�. REVENUES BY TYPE REQUESTED BUDGET FY 07/08 28% 50% 22% o GENERAL REVB&ES • SFECW L EVENTS & MARKEMG REVENUES ❑ MAMENA REVBJJES 37% EXPENSES BY TYPE REQUESTED BUDGET FY 07/08 22% 41% O ADMNISTRATNE IXTE LASES • SPECIAL EVENTS & MARKETING EXPENSES o MANTE4A NCE EXPENSES 35 SUBMITTED INTO THE PUBLIC RECORD FOR lTEMwiON v-i/o, $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1, 000,000 $500,000 $- REVENUE COMPARISON ■ AUDITED ACTUAL FY 05/06 0 REQUESTED BUDGET FY 07/08 GENERAL REVENUES SPECIAL EVENTS & MARKETING REVENUES MAINTENANCE REVENUES $2,000,000 $1, 500, 000 $1,000,000 $500,000 $- EXPENSE COMPARISON ■ AUDITED ACTUAL FY 05/06 0 REQUESTED BUDGET FY07/08 ADMINISTRATNE EXPENSES SPECIAL EVENTS & MARKETING MAINTENANCE EXPENSES EXPENSES 36 SUBMITTED INTO THE PUBLIC RECORD FOR ITEM_ONcHVo1. BAYFRONT PARK MANAGEMENT TRUST ORGANIZATIONAL CHART FISCAL YEAR '07 -'08 Miami City Commission Bayfronl Park Management Trust Executive Director Receptionist / Secretary Maintenance Supervisor Turf & Irrigation Specialist Part -Time Electricians Independent Contractors Maintenance Assistant 1 Maintenance Assistant 2 Maintenance Assistant 3 Maintenance Assistant 4 Maintenance Assistant 5 Maintenance Assistant 6 Maintenance Assistant 7 Contracts & Procurement Officer Administrative Assistant 1 Business & Finance Director HR & Office Coordinator 37 Bookkeeper 1 Marketing Director Marketing & Special Event Assistant Event Coordinator Part -Time Event Staff SUBMITTED INTO THE PUBLIC RECORD FOR ITEMeHONc? a�� .