HomeMy WebLinkAboutSummary FormDate: 10/31/2006
AGENDA ITEM SUMMARY FORM
FILE ID: d 6' 0 oZ 1 `-7 d
Requesting Department: Office of the City Manager
Commission Meeting Date: 11/9/2006 District Impacted:
Type: ® Resolution 0 Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Emergency Procurement of Parade Production Services for the Miami Heat Celebration -Parade -?
_r
cr
Purpose of Item:
The nature of this item is to respectfully recommend to the City Commission to adopt a resolution by
a four -fifths (4/5ths) affirmative vote, approving, and confirming the City Manager's emergency;;
finding, waiving the requirements for competitive sealed bidding procedures pursuant to Section 18-
90 of the Code of the City of Miami, authorizing the purchase of production services for the Miami
Heat Celebration Parade from Pete Diaz Productions, Inc., in an amount not to exceed $89,000,
allocating funds from Fiscal Year 05/06, Account Code No. 00001.980000.548000.
Background Information:
SEE ATTACHED
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.980000.548000
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
$0.00
$0.00
($890,000,506.00)
Final Approvals
(SIGN AND DATE)
CIP Budget
[f using or receiving capital funds
Grants
Purchasing
Chief
Risk Management
Dept. Director
LCity Manager•
aqt-L14-,.6
Pan. 1 of 1
The Miami Heat during the 2005-2006 National Basketball Association (NBA) basketball
season made a successful run towards the NBA Championship Finals. In the finals the
Miami Heat faced the Dallas Mavericks and overcame a two games to zero deficit by
winning four consecutive games to win the NBA Championship. As a result, the Miami
Heat and the City of Miami partnered to provide for a Miami Heat Championship
Celebration Parade on Biscayne Boulevard for the general public to attend. The parade
logistics was planned within twenty four hours after the Miami Heat won Game 6 of the
NBA Finals defeating the Dallas Mavericks 95-92. The quick turn around time to provide
for a parade did not allow sufficient time for the City of Miami to conduct a formal
competitive sealed bidding process required by the Miami City Code, Section 18-85. In
lieu of a formal competitive sealed bidding process, the Department of Purchasing still
managed to conduct an informal competitive process in which five (5) vendors were
contacted to participate in the process to provide parade production services consisting of
staging services, sound services, and special effects. Three (3) vendors responded to the
solicitation and the lowest responsive, responsible bidder was Pete Diaz Productions, Inc.
in the amount not to exceed $89,000. The actual proposal and invoice submitted by Pete
Diaz Productions, Inc. are attached providing for a line item breakdown of the items,
equipment, and services delivered for the parade held back on June 23, 2006.