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HomeMy WebLinkAboutExhibit 282l.,1 CENTURY COMMUNITY . LEARNING: iC T T^ERS UN vLN�iry OF FLQRIna I Program Evaluation Unit— Site Visit Report rusrEtalanr,r,n1'un - Op;.-(.1G1,ug rain Program Name: Program Site(s) Visited: !nterV'iew Attendees: Evaluators: Date and Time of Visit: ' ami Learning Zone at Holmes Elementar} Holmes Elementary at Lillie C. Evans EIementan. Aimee Mir (Program Director), Lisa Marlrne7, Viviarinc Bohorques David Gardner and Andrew Wall October 1 7'h 200; 2.30pm - 5.30pm state Under the guidance of the Florida Department of Education (FLDOE) and in accordance with Dade federal regulations, the Miami Learning Zone at Holmes Elementary "' I" CCLC program ( was evacuated by the University of Florida Program Evaluation Unit on October 17th, 2005. This by the visit poetically fulfills the evaluatitt�n requirements � isabcished its and periodir c otnline data CCLC suhntr�s onntheoughout Fc_DOE, which specifis.alcy requires the fiscal year. Information regarding, program strent*ths, growth edges, and recommendations is included within the following sections. Strengths • Theprucram has developed ens sworking rtking closelyng cohesive with Cheep leadership director.`ltl}«as clear includes from the administrators and city employees enthe m in evaluation visit [hat theteam has addressed een working tf>ez1majortly ity r fggranvthkedges aidentiriiedvdurirtg Indeed, the program previous evaluation visits. For example, the program implemented necessary changes to ensure 21' CCLC !earning areas are reserved solely for program participants. The program has established exceptional otdnicationor ibet\ interacts wthe hprogram madministration and d site -level staff members. Indeed, theprogram holds regular meetings to ensure effective communication with and amongthe site staff. of the ▪ The program has developed an outstanding relationship with theCity of Mayor. This relationship has been with enhancis[grogram, as it has lltiaturc sustainability employees to be involved with the program and should aid the program • The program has worked to obtain strong support from the school administration. Such support, trators, has access to through excellent resources.ation with This support wastyover helrninglvpdemonstrat d ensure necessary ysthe access to site facilities the efficient transition of the 21 CPrS�h�olm to Lillie C. Evans building. Indeed, Elementary School I programfollowing vvas closure of the Holmes Elementary reestablished at the new school very quickly with limited -complications. s with ses ▪ The program has implemented excellent z�rpu didugreLoininde?'f devy. eloping The program reports thatthe and organizations throughout rds establishment of these epartnerships hhas resultedth'r'MCin r�><�[heng Cityco# Miami, local universities, t sustainabilcty. Established partnerships and Big Brothers Big Sisters. t: Nan t Ia4 n t E 4~LO1Z1 DA. /'ayr1 ref2 A rrTRfi er" (;rti i th Edges: • Although the program has made progress sow ards increasine student enrollment, the number of students currently scrvi.d is lower than the level proposed in the approved grant application. The program is encouraged to implement additional strategies focused on increasing site enrollment and student attendance to meet the proposed levels. • The program reports experiencing difficulties with regards to retaining site -level teachers and staff. Given the importance of hiring and retaining staff members to maintain the quality of after school activities, the program is encouraged to implement and develop strategies to enhance the commitment and retention of program staff. • ,although the program collects a limited amount of data on a regular basis. there is concern that. the program is not collecting, all data as proposed in the approved grant application and necessary to show progress towards stated objectives (e.g., pretests and surveys). The program is encouraged to collect all proposed data to continuously assess progress towards stated program objectives. • Although the program has made efforts towards increasing parental involvement, the program reports ongoing challenges in recruiting and retaining parental interest in 2IS' CCLC activities. Given the importance of parental involvement in the success of at -risk students, she program is encouraged to develop and implement more innovative strategies to increase parental involvement. • Although the program is currently fully funded and has obtained commitments from partners that should offset budget reductions in upcoming years, there is concern that some of these commitments may not he fully realized as •the commitments were made two years ago. The program is also encouraged to continue seeking new partnerships, enhancing existing partnerships, and exploring alternative sources of funding andfor services to ensure this program is sustained in upcoming years. Recommendations for Technical Assistance and Training Unit (TAT): In order to provide the highest level of support to Florida's 21" CCLC. programs, the FLDOE and the University of Florida Leadership Team provide individualized assistance to each program through the • Technical Assistance and Training Unit (TAT). Given the growth edges listed above, the program is in moderate need for technical assistance and training. ]n addition, the program administration specifically requested assistance regarding staff training for the program's fitness component and staff incentives to increase staff retention. The program administration is encouraged to contact their TAT consultant with any additional requests for technical assistance Recommendation for Policy and Monitoring Unit: In addition to the Program Evaluation Unit, a Policy and Monitoring Unit (PMU) was established by the FLDOE and the University of Florida Leadership Team to provide a resource for current state and federal regulations, as well as engage in more in-depth monitoring of various program components and activities. As evidenced during the indicated program visit and demonstrated in the preceding sections, evaluators believe that the Miami Learning 7.one 21' CCLC program should he considered a low priority for monitoring by the PMU. If necessary, program administrators will be contacted by the PMU with additional information and requirements. < -- End of Report -- > :`•t\I11I dI11 a..,,• LORIUL1 Pgti r 2 P!