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HomeMy WebLinkAboutExhibit 2EXHIBIT 'A' Scope of Services Health District Circulator Study - Phase 2 Introduction The following scope of services will be provided by the Corradino Group as a part of the work being provided by Gannett Fleming with EDAW Inc. Gannett Fleming is providing overall engineering services, EDAW is providing the planning services for urban design and the Corradino Group is providing the services related to planning and design of the circulator system and signing. The Corradino Group will continue the work provided in the first of the Circulator Study where a preferred alternative was selected for the Health District area. The Corradino Group shall work to develop a plan for implementing the recommended circulator system. The original work provided routing, headways, technology and conceptual costs for the circulator. This phase of work will provide finalized plans for operations and a detailed cost estimate for capital and operating. The work will also include consultant organized coordination meetings with the City of Miami, Miami -Dade Transit, and FDOT to develop an agreement for how the circulator will be funded. For the purposes of this scope of services the recommended alternative consists of two routes and two technologies. The phase II study will look at implementing a tram operated through pedestrian areas on a north -south axis and a low floor trolley bus operated on local streets on an east/west axis. Additional alternatives will not be examined beyond the work required to finalize the routings. Task 1: Project Coordination This task includes all of the work necessary to coordinate the project with the appropriate local agencies to assure support for the project. 1.1 City coordination meetings Corradino will conduct a kick-off meeting with the City of Miami and the University of Miami to discuss the scope of the project and to set the basic parameters and milestones of the study. The team will verify the groundwork for the other required coordination meetings with outside agencies. The team will have two meetings with the City of Miami and the University of Miami to go over progress and present information that may be presented at future meetings. The Corradino Group will also take the project to the City Commission to gain approval of the project. 1.2 Coordinate with MDT Corradino will be required to meet several times with Miami -Dade Transit. The anticipated meetings will cover the following topics: • Status of proposed PTP funded Health District Circulator • Potential for merging the Circulator functions. • Potential of realigning through routed buses due to circulator and possibility of using savings from re-routing to help fund the circulator, • Use of County or City PTP funds for capital and operating. • Contracting of service and who might manage the contract, • Labor union issues • Future of a transit center in the Health District Area. • Sharing of bus stops The result of each meeting will be documented and submitted to the City the city. 1.3 Coordinate with Stakeholders Corradino will meet with the security and risk management offices of the major stakeholders to verify their support of the project and to answer any questions that they might have about the project. 1.4 Coordinate with FDOT Corradino will meet with FDOT to determine the potential for receiving the three-year transit development block grant to help with the initial operating and maintenance costs of the circulator. If any grant applications are required Corradino will assist the City in completing the application. 1.5 Coordinate with the MPO Corradino with will meet with the MPO staff to get the project on the agendas of t he CTAC, TPTAC, TPC, and the MPO board to get the project in the TIP and the LRTP. Task 2: Route Finalization Staff will prepare a base map based on scaling our existing aerial photograph. Field measurements will be taking in order to scale the base map. The base map will indicate obstacles to be removed, turn around locations and route stops. Actual turning radii for the vehicles will be plotted on the map to assure that the route and the recommended technology will work. Visual field inspections will be performed to determine the locations where additional paving would be required. It should be assumed that most of the pedestrian areas are only 4" concrete. The actual route will need to be reconstructed to 6" pavement to support the tram. Task 3: Finalize Cost Estimates Based upon the work completed in Task 2 Corradino will estimate actual running time for both the shuttle and the tram routes to determine possible headways and to estimate actual vehicle requirements. Corradino will coordinate with EDAW for the transit shelters to be used on the campus and transit stop only and shelter locations will be determined. Exclusive circulator stops will be identified and the cost of the street furniture for the circulator will be calculated. The area to be repaved will be determined and the square footage of pavement removal and repaving will be calculated. Finally the O&M cost of the system will be estimated as accurately as possible. Task 4: Identify Details of Management Plan Corradino will examine three different options for operating the circulator service. • City operated • MDT operated • City contracted The pros and cons of each arrangement will be examined. In addition to the pros and cons of each service option, Corradino will meet with the contracting officers for both MDT and Tri-Rail to examine the details of their agreements for contracted transit service. Corradino will identify key features that need to be in the RFQ that would be released for operators for the circulator service. Corradino will also identify key paragraphs that would need to be in contract that would be issued for contracted service. Task 4: Contingency If requested Corradino will work with the City's contracting department to prepare the RFQ for the service and will also help the City staff evaluate the responses for responsiveness. Task 5: Financing Plan The early meetings will establish the amount of PTP, County transit subsidy and FDOT block grant money can be diverted to fund this project. If there is a short fall Corradino will identify the size of the shortfall (both capital and annual operating). Corradino will then outline several different funding options including: • Establish an assessment district • Establish a parking surtax • Create a joint powers agreement between the major parties involved agreeing to participate in funding. We will then look at the cost of implementing the different revenue schemes to determine which one is most appropriate for funding the project. A single financing scheme will be recommended to the City.