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Home My WebLink AboutExhibit 7 SUBATTACHMENT A: SCOPE OF SERVICES and EVALUATION MEASURES THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. -BACKUP. ORDINAL CAN BE SEEN AT END OF THIS DOCUMENT City of Miami 31 Contract #:610-144 Resolution #2006-44 D6-61c(797 'k11`71 7 c!v Attachment A SCOPE OF SERVICES Agency name: City of Miami Department of Parks and Recreation Program name: Heart of Our Parks Contract #: 610-144 Contract Amount: $525,000.00 The Scope of Services Matrices (Appendix 1) is hereby incorporated as part of this contract. Add description of what purpose of matrix is. 1. Program Intent: The Heart of Our Parks is a model of exceptional out -of -school programs, with academic components, physical fitness, health, family outreach and field trips. With a dedicated Parks staff, Certified Teachers and partners Including the Miami Museum of Science & Planetarium and Arts for Learning, the Heart of Our Parks Is a model of exceptional out -of -school programs, with academic components, physical fitness, health, family outreach and field trips. We hope to offer these youth an array of opportunities —to read, to paint, to dance, to swim, to run, and to learn a little bit about the world around them, and the cultures right next door. 2. Target Population: We will serve youth ages 7 to 12 of both genders, predominantly African -American and Hispanic, from low-income households in neighborhoods throughout the City of Miami Including Allapattah, Coral Way, Model City, and Overtown, from feeder schools that are in the Superintendent's Zone In need of Improvement 3. Service Delive Activities & Out • uts Physical Education Classes Recreational games Nutrition education classes Homework Assistance Monthly projects Referrals to classes Snacks Field Trips Workshops Art Classes Science Classes R.E.S.P.E.C.T. Teacher Planning = 260 participants Thanksgiving/ Winter/Spring Breaks = 260 participants After School Days = 260 participants 1560 Teacher Planning Units of Service 3380 Thanksgiving/Winter/Spring Breaks Units of Service 60580 After School Da s Units of Service 65520 Total Units of Service Provider shall report output data in Tapestry on a basis as outlined in Attachment D of this contract. As applicable, Provider shall report in narrative form, the reasons for non -acceptance into the program, dropping out and failures to achieve outputs, as well as describing any factors that effected provision of services. ow�.y� W z z O '(F., 0 z `i‘ E- D 0 c° 0 i,; U) -- 0 en CP Oa e'•" 1 6 o col Service Locations: City of Miami Park and Rec Budget_Matrix_Scope 06-07 Contract #610-144 Page 1 of 17 11 African S i uare Park Curtis Park John Pablo Duarte Shenandoah Park Williams Park 1400 N.W. 62nd Street 1901 N.W. 24th Street 2800 N.W. 17th Street 1800 S.W. 21st Avenue 1717 N.W. 5th Avenue 33147 33142 33125 33145 33136 4. Performance Measures: The Provider shall adhere to the following three (3) performance based outcome measures (as further described in Appendix 1, Matrices): 90% of children will improve physical fitness 90% of the children will increase their knowledge of healthy eating habits 90% of children will improve their reading level 90% of children will demonstrate appropriate social skills Physical Fitness Tool Adapted from the Presidents utrition pre -/post-test using The University of Georgia and Ft. Valley State University and the U.S. Department of Agriculture and counties. WRAT-R pre- and post-test, M1 and M3 Social competence Provider shall ensure pre and post testing is administered at the appropriate times using the approved tools, as described above and in the Matrices, (Appendix 1). Failure to conduct pre and post testing and/or subsequent outcome data reports will lead to a program improvement plan, and possible moratorium on TCT funding. Provider shall measure outcome achievement and report on a basis as outlined in Attachment D of this contract. As applicable„ Provider shall report in narrative form, the reasons for non -acceptance into the program, dropping out an failure to achieve outcomes, as well as describing any factors that effected outcome achievement or measurement during the quarter. 4. Staff Qualifications: Protect Mana, er 15.00% Assists in diversified performance of administrative • uties in helping to formulate, develop and implement a wide vane of mana • ement • r • • rams. Site Administrator 25.00% Manage and supervise neighborhood facilities and complexes with recreational and educational programs. Schedules • ersonnel • re •are re •orts and collect data. Mana•ement Trainee 10.00% rro invoves- wi•evarie o lo• .0 es re a ing o functions of all aspects of City operations and related •ublic services. Certified Teachers 100.00% Responsible for teaching or tutoring elementary and secondary school aged children, planning curriculum and • re Darin. lessons and other instructional materials. P.E. Teacher 100.00% ns ru or crea es earning ma era s geare• owar.s student physical ability and uses physical educational strate•ies to facilitate leamin.. Recreation Aides 55.00% Assist ite Administrator and consultants with homework, recreational activities and s •orts activities All contracted staff working in the program must comply with background screening and fingerprinting requirements, in accordance with Florida Statues Chapter 435 and Miami -Dade County Background screening requirements, as applicable. Providers must maintain staff personnel files which reflect that a screening result of "no findings" was received. City of Miami Park and Rec Budget_Matrix_Scope 06-07 Contract #610-144 Page 2 of 17 III Primary Population PRIMARY POPULATION expected to participate in the program (e.g., children, parents, families, teachers, other community members) (1 page maximum, not including attachments) HOW MANY are expected to participate CHARACTERISTICS of expected participants, including age, gender, ' race, ethnicity, income level, neighborhood, school performance, and other risk factors that will be used to guide recruitment efforts. If serving children with disabilities, specify types. RECRUITMENT strategies and activities that will be used to inform and engage the described participants into the program SELECTION CRITERIA are factors used to screen participant eligibility for participation (e.g., attendance at a particular school, residence in a particular neighborhood, income below poverty level). If program is universal/open to anyone, put 'N/A" here. SUMMER (include full day and after school) Children (General Population) 0 Children (Diagnosed Disability) 0 SCHOOL YEAR (include After School, Holidays Recesses, Teacher Workdays, Saturdays) Children (General Population) 260 We will serve youth ages 7 to 12 of both genders, predominantly African- American and Hispanic, from low- income households in neighborhoods throughout the City of Miami including Allapattah, Coral Way, Model City, and Overtown, from feeder schools that are in the Superintendent's Zone in need of improvement Following a successful model used at one of the current park sites, we will create flyer's and go to the feeder schools, make presentations, educate the youth and families about the free program and services available to both children and families In the school feeder pattern for the participating parks Children (Diagnosed Disability) 0 THIS DOCUMENT ORIGINAL : b SEEN AT END OF City of Miami Park and Rec Budget_Matrlx_Scope 06-07 Contract #610-144 !S A SUBSTITUTION TO P. ORIGINAL CAN BE THIS DOCUMENT Page 3 of 17 IV_ Goals Worksheet GOALS are general statements of purpose that OUTCOMES are the specific, measurable expected ACTIVITIES are the events or services carried outline what the program expects to accomplish changes in, or benefits to, the people and/or community out for, to, or with the participants. Briefly in broad terms for the community, families, served as a result of the program. Include realistic name/label each separate major activity in this children and/or youth (do NOT describe provision numerical targets for improvement for each (do NOT column; detailed descriptions for each will be of services or participation in activities as the describe provision of services or participation in activities completed on the Activities Worksheet goal). Refer to Bid Solicitation for guidance on as the outcome): desired program goals. Health and Well Being/Physical Activities and Fitness Goals Children will improve physical functioning 90% of children will improve physical fitness Physical Education Classes Recreational games Children will improve their nutritional education 90% of the children will increase their knowledge of healthy eating habits Nutrition education classes Literacy Goals Children will improve their literacy skills 90% of children will improve their reading level Homework Assistance _ Monthly projects Social DevelopmenUSkills Goals Children will improve social skills 90% of children will demonstrate appropriate social skills R.E.S.P.E.C.T. Optional Enhancement Goals Referrals to classes Snacks Field Trips Workshops Art Classes Science Classes THIS DOCUNMEVT IS A SUBSTITUTION TO ORIGINAL L1r 0:7:iGNAL CAN BE SEEN AT END OF i HIS DOCUMENT Attachment A Florida International University Board of Trustees Contract #'610-144 Page 4 of 17 V Outcomes Worksheet OUTCOMES (automatically linked MEASURES: What test, survey, log, SOURCE: Who will take the DATA COLLECTION & MANAGEMENT: from Goals WorksheeV are the or other measurement tool will be test, complete the survey, or When will the measure be administered or the data specific, measurable expected used to collect information regarding make an observation? acquired? State plans to minimize missing data. changes in, or benefits to, the people evidence of meeting the outcome? If existing date will be acquired and/or community served as a result Copies of each measure must be from ember source, state that How will the data be collected, entered, organized, of the program. Include realistic included, along with documentation of source and provide evidence of a stored, and analyzed? Include plans to manage both numerical targets for improvement for reliability and validity, if applicable. data agreement. paper and electronic data. each (do NOT describe provision of services or oarticioation in activities as, 90% of children will improve physical fitness Physical Fitness Tool Adapted from the President's Challenge Individual child evaluation conducted by the physical education teacher. After School: Pre -Test- 3rd and 4th week of August '06 Post Test- 3rd and 4th week of May '07 90% of the children will increase their knowledge of healthy eating habits Nutrition pre -/post-test using The University of Georgia and Ft. Valley State University and the U.S. Department of Agriculture and counties. Self -reported by child. Stored at site. analyzed by Educational Consultant. After School: Pre -Test- 3rd and 4th week of August '06 Post Test- 3rd and 4th week of May '07 90% of children will improve their reading level WRAT-R pre- and post-test, Individual child assessment administered by Certified Teachers. Tests will be collected, managed, and stored by Certified Teachers. Reflections will be analyzed by Educational Consultant. After School: Pre -Test- 3rd and 4th week of August '06 Post Test- 3rd and 4th week of May'07 90% of children will demonstrate appropriate social skills MI and M3 Social competence Individual child assessment administered by Certified Teachers. Tests will be After School: Pre -Test- 3rd and 4th week of August '06 Post Test- 3rd and_4th week of Mav'07 THIS DOCA SUBSTITUTION TO ORIGINAL = :-0 OF G!NAL CAN BE SEEN AT END OF THIS DOCUMENT City of Miami Park and Rec Budget_Matrix_Scope 06-07 Contract #610-144 Page 5 of 17 VI_ Activities Descri r� V! 0 1 1 ! j t /`'d • /'�, ACTIVITIES (automatically linked from Goals Worksheet) are the events or services carried out for, to, or with the participants, ' hysical Education FREQUENCY: How often will a participant will take part within a period of time? Examples: 3 times perweek: INTENSITY: How long will each session of the activity last? Examples: 2 hour workshop; 15 minute check -in. DURATION:What is the total time period within which a participant will be involved In the activity? Examples: one-time eventslx- week group curriculum; all school year onooino ACTIVITY DESCRIPTION includes the details for each program , including the approach or model Being used (referencing evidence- Cased/Best practices when applicable), how the activity will be provided In an engaging manner, the materials to be used, how materials will be selected. These should Include detailed narrative descriptions of what the proposed program will deliver. It Is expected that each activity will Be described in enough detail to provide a clear understanding of exactly what Is Being pro as upon what' well l� past established work or curriculum the program will be based: 2 times per month: 1 time only. �s �y L ® lasses ..Ijump - ecreational Once a week 40 minutes instruction All school year Physical Education Teacher and Recreational Aides will follow the Presidential Fitness format. Students will be evaluated at the beginning, middle, and end of the program to determine improvements in physical fitness. Activities include rope test, run and walk race, and relay race. Sportsmanship will be emphasized. ,• games utrition 5 days a week 55 minutes for each group All school year Our recreation programming includes aerobic activities, indoor/outdoor games, organized sports. �j `� _' y ,. ..—j r `� education lasses omework Assistance 1 day a month 45 minutes All school year Children will receive education in healthy eating habits. A portion of the curriculum will be dedicated to educating the children on how to maintain a nutritious diet with the foods in their pantry. The curriculum will be based on the "Fight BAC" (Bacteria) Campaign, a food safety initiative that educates kids about the simple steps to reducing the risk of foodborne illness, sponsored by the Partnership for Food Safety Education and My Pyramid a campaign geared towards kids with emphasis on nutrition education, healthy eating and physical activity, sponsored by the United States Department of Agriculture Food and Nutrition Service. I • onthly Dail Y 45 - 60 minutes All school year Teachers and recreation aides will assist the children with the completion of their homework assignments. ® ® —� ° .„, projects -ferrals to Monthl y 1-2 hours Alt school year Reading - Students will pauliupe, a in enrichment activities that will involve reading, math, social studies, and science skills. The curriculum will include experiences such as dramatic expression, role playing, research projects, educational games, and community service activities. The theme related projects will be integrated with the work of the different components of the program, so as to assure cohesiveness in programming C Z classes As needed As needed All school year services. Parents will be invited to family days. Children and Parents will be referred to resource provider agencies as needed or requested. Through collaborating with the Miami -Dade Public Schools Adult Education Department we will provide referrals to programs for Adult Literacy, Workforce Readiness, Citizenship Classes, ESOL and GED Preparation Zn " acks Id Trips Daily Snacks- 30 minutes. All classes. school year Students will receive nutritious snacks. Z • During teacher planning days All day All school year development Trips will assist in exposing the children to various aspects of the surrounding community via cultural, entertainment and artisic venues. The ongoing of life skills will be emphasized in every component of the Out -Of- School Program. T Wj.� 1 • rkshops one t Classes Quarterly. Minimum 80 per site to 240 minutes All school year learn interpersonal Workshops for parents and family members will give them an opportunityto how to best deal with problems children face and how to develop their skills. Once a week 40-minutes instruction All school year Each students work in park will have a curriculum developed based upon the needs of the and community. The theme related projects will be integrated with the of the different components of the program, so as to assure cohesiveness programmina servie s City of Miami Park and Rec Budget_Matrix_Scope 06-07 Contract # 610-144 Page 6 of 17 VI_ Activities Descriptions ACTIVITIES (automatically finked from Goals Worksheet) are the events or services carried out for, to, or with the participants. FREQUENCY: How often will a participant will take part within a period of time? Examples: INTENSITY: How long will each session of the activity last? Examples: 2 hour DURATION:What Is the total time period within which a participant will be involved in the ACTIVITY DESCRIPTION includes the details for each program activity, including the approach or model Being used (referencing evidence- Cased/Best practices when applicable), how the activity will be provided in an engaging manner, the materials to be used, how materials will be selected. These should include detailed narrative descriptions of what the 3 times per week; workshop; 15 activity? Examples: proposed program will deliver. 2 times per month; minute check -in. one-time event;six- week group curriculum; all school It is expected that each activity will Be described in enough detail to provide a clear understanding of exactly what is Being proposed, as well as upon what past established work or curriculum the program will be 1 time only. Year: onaoina. Lbased. Science Classes Once a week 40-minutes instruction All school year Each park will have a curriculum developed based upon the needs of the students and community. The theme related projects will be integrated with the work of the different components of the program, so as to assure cohesiveness in programming services. R.E.S.P.E.C.T. Weekly Classes 55 minutes All school year A specialist will conduct training for City of Miami Parks staff, teachers, and students on conflict resolution, anger management, leadership, problem solving, and respect.The goal is to have risky behavior addressed promptly and effectively to insure that children's self-esteem and the ability to communicate well with others are increased. Students will meet weekly with College Interns _following the RESPECT Curriculum. IS A SUBSTITUTION TO THIS DOCUMENTF�l a 't��•, ORIGINAL AN BE ORIGINAL " 1,CK � J . C SEENAT END OFp MHIDOCUMENT .:.......,..:... City of Miami Park and Rec Budget_Matrix_Scope 06-07 Contract # 610-144 Page 7 of 17 VIII_ Staffing Plan Attach Staff Resumes and Job Descriptions for the_project director and other key personnel, including all consultants. These should be summarized in the table below. Include document(s) in the Supporting Documents section, as indicated in Table of Contents. Staff Position List the name of the position, the number of positions, and whether this is a part-time, full-time, sub- contractor volunteer .,�, {�^ Wa � .,. .,� ,. '�Y' .y, Project Manager Qualifications List the education and experience required for the position ro }. �y -8 y^§ �d h[.,� i fA �Q�=dbG3 jl,% .. Bachelor's degree and 2-4 years experience or combination of training and experience beyond Associates degree. Program Duties List the staff responsibilities for this program. This should be a synopsis of the Job Description. _ Assists in diversified performance of administrative duties in helping to formulate, develop and implement a wide variety of management programs. Time Dedicated to Program List the time the staff will spend on this program. The sum of Requested, Other and Match Funding must be equal to those listed in the budget and can not exceed 100%. R • uested Fundin 0.00% Matching Funds 100% Site Administrator f We. �� . ..!rl50s?Y+�s�: , � ��i Management Trainee Combination of training and experience beyond high school. �;S°e �.��•�;':-";" Current enrollment in degree seeking program at graduate level program or recent completion of .raduate program Manage and supervise neighborhood facilities and complexes with recreational and educational programs. Schedules personnel, prepare reports, and collect data.0 Work involves a wide variety of job duties relating to functions of all aspects of City operations and related .ublic services. 00% 50.00% 100% 50% Certified Teachers Current certification issued by Florida Dept. of Education esponsibie ror teaching or tutoring elementary ana secondary school aged children, planning curriculum and preparing lessons and other instructional materials. 100.00% 00/0 P.E. Teacher Current certification issued by Florida Dept. of Education Instructor creates learning materials geared towards student physical ability and uses physical educational strategies to facilitate learning. 100.00% 00/0 Recreation Aides High School Diploma Assist Site Administrator and consultants with homework, recreational activities and sports activities 55.00% 45% THIS DOCt.J \ ORIGINAL SEEN AT END City of Miami Park and Rec Budget_Matrix_Scope 06-07 Contract # 610-144 !S A SUBSTITUTION TO OFiiGNAL CAN BE == HIS DOCUMENT Page 8 of 17 SERVICES ad EVALUATIONEASURES City of MiamiContract #:610-144 Resolution # 2006-41 26 0 W latimong Attachment A Florida International University Board of Trustees Contract #610.204 Attachment A SCOPE OF SERVICES Agency name: City of Miami Department of Parks and Recreation am name: Contra #: Contract A . unt: $625,000.00 The Scope of Se •ces Matrices (Appendix 1) is hereby incorporated as part of this contract. Add description of wha ' urpose of matrix is. 1. Program Intent: The City of Miami has decades. The Heart of On services and the desire to nu the City: our children. The tar of the most underserved neighbo array of opportuinities —to read, to the world around them, and the cult Teachers and partners including the Learning, we are confident that the Sea of -school programs. The City will contract 2. Target Population: In the school feeder pattern for the participating rks n providing quality out -of -school time services to its residents for arks Intiative is the outgrowth of experience in the field of student ure those who represent the heart of the parks, and the heart of population Is elementary and middle school students in some oods in Miami -Dade County. We hope to offer these youth an aint, to dance, to swim, to run, and to learn a little bit about es right next door. With a dedicated Parks staff, Certified mi Museum of Science & Planetarium, and Arts for f Our Parks will become a model of exceptional out - independent evaluator to assess the efficacy and 3. Service Delivery {Activities & Out autsl: +r Ty it �� qYS; 4f �..�l��k�• f M `%' .i^ i ty,. Y {{ � t r k" Rt �ii kE �� `]� ''ry �fv 4„ i�4 ifi r1 .y . .l•�l R.� ,V ,r, . ft ,S. II �.Knp. TIC �if t S+`X �(�I �!A 1, t "G'� j t �+xy�3i1 iiYY •{ rR�l _.yr 1,, 3y'-1�.3 t / ` ,gl i+ - -{� r J'f_. i.J Y y�.� ih NN i "++ 1 N Physical Education Classes Summer 0 Summer Camp Units of S ice Recreational games Camp 0 0 Summer After - School 0 Summer After -School Units Of Service Homework Assistance 0 Physical Education Classes Legal Holiday 0 Legal Holiday Units of Service 0 R.E.S.P.E.C.T. With at -risk coordinator Teacher Planning 1560 Teacher Planning Units of Service 0 0 • 1 nank22 �tvingt Winter/Spring Bre ks 3380 Thanksgiving/Winter/Spring Breaks Units of Service R.E.S.P.E.C.T. With at -risk coordinator 260 Referrals 10 classes Alter School Days Page 3 or 29 0 towsummil VI IPM�d Workshops Nutrition education Saturdays 60880 After Da Units of Service 0 Saturda • Units of Service 65520 Total Units of Service Provid - shall report output data in Tapestry on a basis as outlined in Attachment D of this contract. As appli • le, Provider shall report in narrative form, the reasons for non -acceptance into the program, d . ping out and failures to achieve outputs, as well as describing any factors that effected provision of s• ices. Service Locations: � ir.l'.`S ii.i i:;'q,".•�.'a�^ .4Y'Fl.ri`... i �/tiiii y, (t',�+-,. '`flri ?NO teritty African Square Park 1400 N.W. 62nd Street 33147 Curds Park 1901 N.W. 24th Street 33142 John Pablo Duarte 2800 N.W. 17th Street 33125 Shenandoah Park 1800 S.W. 21s1 Avenue 33145 Williams Park 1717 N.W. 5th Avenue 33136 0 0 0 4. Performance Measures: The Provider shall adhere to the following thr described in Appendix 1, Matrices): ) performance based outcome measures (as further Children will improve their literacy skills picot !tress ool Adapted from the Children will improve physical functioning * - 1 0 #R Children will improve physical functioning #REFI Children will improve their literacy skills #REFI 0 #REF! 0 *REFI 0 #REFI 0 #REFI 0 #REFI 0 #REFI 0 • *REP/ 0 #REFI 0 #REFI 0 0 Provider shall ensure pre and post testing is administered at the appropriate times using the app ved tools, as described above and in the Matrices, (Appendix 1). Failure to conduct pre and post testi and/or subsequent outcome data reports will lead to a program improvement plan, and possible moratorium on TCT funding. Provider shall measure outcome achievement and report on a basis as outlined in Attachment D of this contract. As applicable„ Provider shall report in narrative form, the reasons for non -acceptance into the program, dropping out an failure to achieve outcomes, as well as describing any factors that effected outcome achievement or measurement during the quarter. 4. Staff Qualifications: resp0nsl471ltle0orthis, Attachment A Florida International University Board of Trustees Contract #610.204 Page 2 of 29 Prolect Manage. - LaCievela Moriey 0.00% in helping to formulate, develop and Implement a wide Site Administrator • a Diaz 0.00% complexes with recreational and educational programs. Site Administrator - = n Mats 0.00% complexes with recreational and educationalprograms. , Site Administrator - M oreno 0.00% complexes with recreational and educational programs. Site Administrator- Sabrina tinez 0.00% , comjiexes with recreational and educational programs. Site Administrator -Tyrone Mil 0.00% complexes withjecreational and educational programs. Site Administrator - Jose Leiva . 0.00% complexes with recreational and educational programs. o 0.00% 0 Williams '00% #REFI Certified Teachers 1' 'i t% functions of all aspects of City operations and related P.E. Teacher 100. t , student physical ability and uses physical educational Recreation Aides 55.00' ecreational activities and sports activities o 0.00% ►, o 0.00% 0 o 0.00% 0 \ • o 305.00% 0 All contracted staff working in the program must comp with background screening and fingerprinting requirements, in accordance with Florida S • es Chapter 435 and Miami -Dade County Background screening requirements, as applicable. Providers ust maintain staff personnel files which reflect that a screening result of "no findings" was recei d. IT Attachment A Florida International University Board of Trustees Contract *610-204 Page 3 of 29